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PLANNING COMMISSION MEETING MINUTES

OCTOBER 31, 2016


1. CALL TO ORDER AND ROLL CALL: Chair Woodruff called the meeting to order at 2:00 p.m. Chair Woodruff and Commissioners Peterson, Andrew, Stole and Barham answered the roll. Commissioners Quayle and Yorks were excused. A quorum was present.
2. MINUTES: The Commission considered the minutes from the May 23, 2016 meeting. Commissioner Andrew moved to approve the minutes as presented. Commissioner Barham seconded, and the motion carried unanimously.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. CORRESPONDENCE: City Planner Lewis noted receipt of one additional letter of testimony with regard to the public hearing.
5. PUBLIC HEARING: Chair Woodruff opened the public hearing on Case File #2-CU-PC-16. He called for declarations of bias, conflicts of interest and ex parte contact. None were announced. There were no objections raised regarding any member of the Planning Commission participating in the hearing.
 City Planner Lewis reviewed the staff report, noting that the applicant was requesting a conditional use for firewood processing in the Planned Industrial Zone, which would be permitted under Section 16.36.020(X) "Forestry, including the management, production and harvesting of forest products....". He also distributed copies of the additional testimony which had been submitted, and then reviewed the Code provisions. One comment had been received from the Public Works Department, regarding the necessity for culverts to be installed on the driveway sites, and drainage to be directed to Ann Street. The operation fronts on Ann Street, and Mr. Lewis noted that the applicant was proposing a fence along Ann Street and the north side of the site. The proposed fencing would not be sight-obscuring, so the applicant was requesting a modification to allow for that. Mr. Lewis suggested that a fourth provision be added to the conditional use, to require trucks to use Wakonda Beach Road to access the site, rather than Crestline Drive or Range Drive.
 Proponents: Mr. Lewis noted that the three letters of testimony were all in favor of the application.
 Applicant Presentation: Mr. Brandel addressed the Commission, noting that he was hoping to be allowed to utilize temporary fencing until they could afford to install the permanent fence. Commissioner Barham asked how long they thought it would be before the permanent fence would be installed, and Mr. Brandel responded that they would be renting the fencing for about six months, and installing the permanent fence section by section. The project should be complete by June of 2017.
 Opponents: None.
 Chair Woodruff closed the public hearing and opened the meeting for deliberations. Commissioner Peterson moved to approve the request with the conditions of parking, drainage, routing of trucks and fencing to be met, and the allowance of temporary fencing until June of 2017. Commissioner Barham seconded, and the motion carried unanimously on a voice vote. City Planner Lewis was directed to prepare the findings for distribution to the Commission and signature by the Chair.
6. DISCUSSION/ACTION ITEMS:
 A. Planning Report: Mr. Lewis reviewed the report from May through October, noting that there had been a permit for the Port of Alsea to repair their existing debris boom, four new dwellings in the Land and Sea development, two new dwellings in the Golf Course development, some remodeling permits and a couple of Land Use Compatibility Statements completed for marijuana dispensaries.
7. COMMISSIONER COMMENTS AND CONCERNS: None.
 City Planner Lewis noted that another planned development application may be coming in soon, so there may be a meeting scheduled in either November or December.
8. ADJOURNMENT: At 2:18 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 22nd day of May, 2017.
SIGNED by the Chair this 22nd day of May, 2017.
Ray Woodruff, Chair


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