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FEBRUARY 9, 2015

 This meeting was held at the Waldport Community Center, 265 Hemlock St. The workshop was called to order at 6:05 p.m. by Commission Chair Woodruff. Commissioners Egan, Yorks, Gordon, Peterson, Andrew and Hafner were present. There were approximately 25 members of the public, including business owners, also in attendance.
 Letters from Commissioner Peterson and the nascent "Shop Waldport" Merchants Association were distributed.
 City Planner Larry Lewis and City Manager Kerry Kemp facilitated the discussion, illustrated by a PowerPoint presentation. The presentation covered the history of the City's sign code, the elements of a typical sign code, and the current code requirements. Also included were some suggestions for possible amendments or additional standards.
&emps;A lively discussion ensued. Salient points include: a perceived need for A-frame signage, with the recognition of the benefit of standardization; the need for clarification in the description of "banners"; the benefits of potentially increasing the percentage of allowed signage per business location; and the necessity of redefining moving and flashing signs in light of new digital technology.
 Following the presentation, those attending were provided with stickers to indicate their preference for concepts which had been discussed. The following is a summary:

  A-Frame Signs:
   No change - no stickers
   Prohibit A-frames entirely - no stickers
   Allow one A-Frame per business per lot - no stickers
   Allow one A-Frame per business frontage - 5 stickers
   Allow A-Frame signs with standards - 12 stickers
   (Note: there was one sticker for A-frames on private property, and although there were no specific stickers on the idea of the City entering an agreement with ODOT to maintain the sidewalks, there appeared to be a general consensus in favor of the idea)

   No change - no stickers
   Allow one banner per business per lot - no stickers
   Allow one banner per business frontage (City could enter into agreement with ODOT to maintain sidewalks and allow signs with standards) - 8 stickers
   Other - Separate regulations for decorative banners/flags and info banners - 10 stickers

  Digital Signs:
   No change - 1 sticker
   Allow time/temperature signs (currently allowed) and allow one "open" sign per facade - 1 sticker
   Allow governmental agencies and public schools to have one electronic reader board - 7 stickers
   Allow time/temperature signs, ‘open' signs, and one additional digital sign per business with standards; a digital sign would count as a building sign if attached to a building - 16 stickers

  Permanent Free-Standing Signs:
   No change - 1 sticker
   No more than 1 free-standing sign would be permitted per street frontage - 4 stickers
   Prohibit pole signs - 5 stickers
   Monument sign maximum height 8', maximum width 10', maximum area 50 ft² - 9 stickers
   Permanent free-standing sign with digital component - 2 stickers

  Building signs:
   No change - no stickers
   Aggregate of all building signs not to exceed 20% of building facade - 8 stickers
   Limit window coverage to 50% - no stickers
   Limit roof signs to 16' above adjacent street or peak of roof, whichever is less restrictive - 6 stickers
   Limit roof signs to 20' above adjacent street or 3' above peak of roof, whichever is less restrictive - 10 stickers

 Results of the workshop will be provided to the Planning Commission at their regular meeting on February 23 for more discussion.
 (Staff note) The continuation of the January public hearing is scheduled for the March 23 Planning Commission meeting.
 Following the "voting" process, the meeting ended at approximately 8:25 p.m.
Respectfully submitted,
Reda Q Eckerman, City Recorder

FEBRUARY 23, 2015

1. CALL TO ORDER AND ROLL CALL: Chair Woodruff called the meeting to order at 2:00 p.m. Chair Woodruff and Commissioners Yorks, Egan, Gordon, Hafner and Andrew answered the roll. Commissioner Peterson was absent. A quorum was present.
3. COMMISSION COMMENTS AND CONCERNS: The Commission discussed the continuing absences of Commissioner Peterson. Commissioner Gordon moved to have Mr. Lewis contact Mr. Peterson regarding his absence. Commissioner Egan seconded, and the motion carried unanimously on a voice vote. It was noted that the Council had the ability to appoint as well as the ability to remove members from the Commission for any reason.
4. MINUTES: The Commission considered the minutes from the January 26, 2015 meeting and the February 9, 2015 workshop. Commissioner Gordon moved to approve the minutes as presented. Commissioner Hafner seconded, and the motion carried unanimously on a voice vote.
 A. Proposed Sign Amendments - Debriefing on February 9, 2015 Public Workshop & Discussion: Mr. Lewis noted that the continuation of the public hearing was scheduled for the March meeting. Commissioner Gordon pointed out that the Commission could hold the public hearing and also then consider a draft ordinance that could be forwarded to the City Council with a recommendation to approve. Discussion then ensued regarding the preferences expressed at the public workshop.
 A-Frame Signs: It was decided to suggest allowing one a-frame sign per business, to be placed either on private property or in the right-of-way in front of the business. The size should be no more than 8 square feet (a maximum of 2' X 4'), the sign should be secured so as not to be affected by wind or other factors, and should be placed so as not to affect pedestrian traffic, ADA compliance, or opening of vehicle doors. It should only be displayed during business hours and removed at night or during periods of high wind.
 Banners/Flags/Pennants: It was decided to suggest allowing one banner or flag per business, not counting the American flag. These banners/flags should not be placed in the right-of-way. If attached to a building or wall and extending over the right-of-way, they should maintain a clearance of 7.5' from the ground so as to not affect pedestrian traffic. No banners or flags other than the American flag should be placed in the flagpole holes along Highway 101 and 34, and no flags or banners should be placed in the planters. Definitions for flags, banners and pennants will be included in the ordinance.
 Digital Signs: It was decided to suggest allowing one open sign and one additional digital sign per business. If the digital sign is attached to a building, it would be included in the total percentage of allowed signage. It was also decided to suggest that governmental agencies and public schools be allowed to have one electronic reader board with messages limited to notices of community events and news, travel conditions, information for local residents and visitors, and ancillary advertising.
 For A-frames, banners and digital signage, the Planning Commission asked that staff research additional standards.
 Permanent Free-Standing Signs: It was decided to suggest that no more than one free-standing sign be permitted per street frontage per property, that pole signs be prohibited, and that monument signs have a maximum 8' height, maximum 10' width and maximum area of 50 square feet. Existing pole signs would be grandfathered as non-conforming uses.
 Building Signs: It was decided to suggest that the aggregate of all building signs not exceed 20% of a building facade, that window coverage not have a limitation, and that roof signs be limited to 16' above the adjacent street or the peak of the roof, whichever is less restrictive. Roof signs would be included in the maximum 20% sign coverage.
 These changes will be incorporated into the draft ordinance for the Commission to consider at the March 23, 2015 meeting.
 B. Planning Report: There was no discussion.
 C. Other Issues: None.
7. ADJOURNMENT: At 3:10 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 23rd day of March, 2015.
SIGNED by the Chair this 23rd day of March, 2015.
Ray Woodruff, Chair

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