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PLANNING COMMISSION MEETING MINUTES

OCTOBER 13, 2014


1. CALL TO ORDER AND ROLL CALL: Chair Woodruff called the meeting to order at 2:02 p.m. Chair Woodruff and Commissioners Andrew, Egan, Gordon, Hafner, and Yorks answered the roll. Commissioner Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: None.
4. MINUTES: The Commission considered the minutes from the September 22, 2014 Meeting. Commissioner Andrew moved to approve the minutes as written. Commissioner Hafner seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS:
 A. Case File #3-CU-PC-14 Elaine Correia, General Manager, Willamette Marine Services - Handy Haven RV Park, Application for Amendment to Conditional Use: Chair Woodruff opened the public hearing, calling for abstentions, bias, conflict of interest, or ex parte contact. Commissioner Gordon stated he has reviewed the site many times and he has represented the applicant in the past. Commissioner Andrew stated she is familiar with the RV Park as she drives by it at least twice per day. No objections were raised.
 Staff Report: City Planner Lewis reviewed the staff report, noting that the applicant was requesting an amendment to a conditional use permit for the Handy Haven Recreational Vehicle Park to remove the 15-day maximum stay restriction and allow six long term RV spaces and five temporary RV spaces.
 Applicant Elaine Correia presented information including but not limited to the minimum area between RV spaces, that enforcement of the RV Park has recently increased to improve the appearance, and that rules are currently being drafted to improve operations and appearance of the RV Park. The applicant responded to Planning Commissioner questions. i.e. the RV park would be primarily vacant in the winter unless permanent or long term occupancy is permitted; the lengths of stay at the RV Park have increased since the economic downturn, and the applicant will pursue removal of the vehicle that has been parked long term at the east end of the property;. The applicant stated this application request was initiated when the City's code enforcement officer contacted her about RV Park occupancies exceeding 15 days. There was further discussion about the minimum spacing between RVs.
 Oral testimony included one person expressing concern about 1) maintenance and appearance, and that the owner/manager need to take responsibility for maintenance and appearance of the RV Park, 2) question about where vehicles will park, 3) regulations are needed on types of RVs, maximum RV lengths, and restroom facilities, 4) loose pets, 5)overall safety and 6) the visibility and appearance of the RV Park. The applicant stated that restroom facilities are provided. There was further discussion about restricting the number of vehicles (RVs, cars, boats) allowed and ensuring appropriate that parking spaces are provided.
 There was a request to leave the record open. The public hearing will be continued at the November 24, 2014, 2:00 p.m. Planning Commission meeting. Commissioners requested additional information, i.e. discussion with code enforcement officer regarding why this issue was initiated, have there been any fires at the RV park, and a request for a copy of the proposed RV Park Rules that have been prepared by the applicant and possibly McKinley RV Park rules and regulations.
7. DISCUSSION/ACTION ITEMS:
 A. Work Session - Sign Ordinance Amendments: A draft summary of the latest sign ordinance amendments and a draft of proposed amendments to Waldport Development Code Chapter 16.76 Signs were included in the Planning Commission packets. Planning Commission discussion primarily focused on whether or not signs were permitted to be located within state highway right-of-way, i.e. Hwy 101 and Hwy 34. Discussion included the need to determine 1) whether or not the City has any jurisdiction of Hwy 101 through downtown that would allow signage which may have resulted from the improvement project completed a few years ago and, 2) whether or not the Oregon Department of Transportation (ODOT) would allow any signage in other state highway right-of-way locations. Following discussion Commissioner Gordon moved that all sign amendment items be deferred until a determination of whether or not signs and other improvements, e.g. awnings and overhangs, are allowed in the state highway right-of-way. Commissioner Andrew seconded, and the motion carried unanimously on a voice vote.
 B. Planning Report: Building permit and land use activity for September 25, 2014 through October 31, 2014 was reviewed.
8. ADJOURNMENT: At 3:25 p.m., there being no further business to come before the Commission, Commissioner Andrew moved to adjourn. Commissioner Yorks seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 24th day of November, 2014.
SIGNED by the Chair this 24th day of November, 2014.
Ray Woodruff, Chair


City of Waldport P.O. Box 1120 Waldport, OR 97394
Phone (541)264-7417   Fax (541)264-7418
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