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PLANNING COMMISSION MEETING MINUTES

MARCH 31, 2014


1. CALL TO ORDER AND ROLL CALL: The meeting was called to order at 2:05 p.m. Commissioners Andrew, Hafner, and Gordon answered the roll. Chair Woodruff arrived at 2:15 p.m. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioners discussed the January 2014 Planning Commission minutes and the request to have more detailed minutes regarding Case File #1-VAR-PC-14. The January meeting minutes will be considered at the April Planning Commission meeting.
4. MINUTES: The Commission considered the minutes from the February 24, 2014 Meeting. Commissioner Gordon moved to approve the minutes as written. Chair Woodruff seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS: None.
7. DISCUSSION/ACTION ITEMS:
 A. Alsea Bay Erosion: Discussion focused on the updated Alsea Bay Erosion Hazard report prepared by the Oregon Department of Geology and Mineral Industries (DOGAMI). The updated report reduces the extent of the erosion hazard zone project for the years 2050 and 2100. Commissioners requested hard copies of the updated report.
 Commissioners discussed the Bay Shore sand issue and the possibility of having sand transported from Bay Shore to the Alsea Bay where erosion is occurring.
 B. Planning Report: Building permit and land use activity for February 18, 2014 through March 17, 2014 was reviewed.
 C. Planning Commission Membership: Commissioners discussed Planning Commission membership. The City Council moved to reduce the membership from seven to five members. The City Council will further discuss this and make a decision at the April City Council meeting.
 D. Other Issues: Commissioners discussed public hearing procedures, primarily ex parte contact and conflicts of interest. There was discussion about financial interest, bias, Mayor/City Councilor testimony at the Planning Commission public hearing, and discussion regarding Chair Woodruff declaring he owned property near the site of Case File #1-VAR-PC-14.
 The Planning Commission discussed how draft Findings and Conclusions will be reviewed by the Commission and finalized. When the Commission decides the Findings and Conclusion do not necessarily need to be reviewed by the Commission at their next meeting (the following month) the city planner will email draft Findings individually to each Commissioner. The Commissioners will have a specified time to respond with comments. Commissioners will only respond with comments to city staff (not other Commissioners). If a Commissioner requests a change the Findings will not be finalized until they are reviewed by the Commission at their next regular meeting.
 There was a question whether or not the approved commercial landscaping standards were in the Development Code.
 Commissioners discussed the Urban Renewal District including the status of District #1 and District #2, the district boundaries, and the purpose of Urban Renewal Districts. Commissioners requested an electronic copy of Urban Renewal District #2.
8. ADJOURNMENT: At 3:56 p.m., there being no further business to come before the Commission, Hafner moved to adjourn. Commissioner Gordon seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 28th day of April, 2014.
SIGNED by the Vice Chair this 28th day of April, 2014.
Ray Woodruff, Chair


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