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PLANNING COMMISSION MEETING MINUTES

FEBRUARY 24, 2014


1. CALL TO ORDER AND ROLL CALL: Chair Woodruff called the meeting to order at 2:00 p.m. Chair Woodruff and Commissioners Andrew, Hafner and Gordon answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Joe Smolen addressed the Commission regarding some concerns with the wording of the minutes from the January 27, 2014 meeting.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Gordon asked about the approval process for findings and City Planner Lewis responded that he typically sends out the findings to the Commission for review and then waits for a week. After that time, he considers the findings approved and signs them, which starts the fifteen-day appeal period. Commissioner Gordon suggested that findings come back to the next Planning Commission meeting for review and approval, and Mr. Lewis explained that if there are few or no changes to be made the usual process can expedite the application, since the Planning Commission only meets once a month. Following a brief discussion regarding the accuracy of the minutes, Commissioner Hafner moved to table the approval of the minutes to the next meeting. Commissioner Gordon seconded, and the motion carried unanimously.
3. MINUTES: Approval of the minutes from the January 27, 2014 meeting was tabled to the next regular meeting.
4. CORRESPONDENCE: Mr. Lewis distributed a sheet outlining the review procedures for land use decision making and appeals, a copy of the Code Compliance Officer's report for the year, and a chart of Planning Commission membership and attendance for the past eleven years.
5. PUBLIC HEARING: Case File #2-CU-PC-14, South Lincoln Resources - Application for Conditional Use Permit: Chair Woodruff opened the public hearing, calling for abstentions, conflicts, bias or ex parte contact. Commissioner Hafner indicated that she had donated money to the building fund. Chair Woodruff mentioned that the Fire District will be a renter of the building, and he is the Chair of the Fire Board. There were no objections to either of them participating in the hearing.
 Mr. Lewis reviewed the staff report, noting that this was a request for a conditional use permit to operate charitable organization programs in 10,000 square feet of existing warehouse space in the Planned Industrial zone. All uses, except for residences for caretaker or owner/manager, are conditional uses in the Planned Industrial zone. Mr. Lewis indicated that there had been no public agency comments at the time of publishing, but that the County road department had reviewed the site plan and the plans to use the two existing driveways and their only concern was with regard to the trees at the north entrance. They suggested that the trees be trimmed back to improve sight distance. Mr. Lewis suggested adding a third item to the conditions of approval, to improve the sight distance at the north exit driveway by trimming the trees. There was no further testimony.
 Chair Woodruff closed the public hearing and opened the Planning Commission meeting for deliberation. Commissioner Gordon moved to approve the conditional use application. Commissioner Hafner seconded. A brief discussion ensued regarding the proposed third condition and the general need for specific language for conditions of approval in order to ensure compliance. Commissioner Gordon then amended his motion to include addition of the requirement for improving the sight distance at the north exit driveway by trimming the trees to provide a 45-degree angle of clear vision from the property line out to the north and south, subject to staff review. Commissioner Hafner seconded, and the amended motion then carried unanimously. Mr. Lewis will draft the findings and submit them to the Commissioners with a specific response deadline.
7. DISCUSSION/ACTION ITEMS:
 A. Planning Report: Mr. Lewis reviewed his written report.
 B. Planning Commission Membership: Commissioner Hafner invited City Manager Kemp to weigh in on the subject. Mr. Kemp indicated that, using objective criteria, the rules for decision-making by a quorum are clear regardless of the number of members on a board. However, having five members rather than seven would probably make it easier to seat a full membership. Discussion ensued. Consensus of the Commission was to recommend reducing the number of Planning Commission seats to five. Commissioner Andrew indicated that she would not be comfortable to reducing the length of required residency or opening the membership to areas outside the City or the Urban Growth Boundary.
 C. Other Issues: Commissioner Andrew asked about the City's code language regarding permitted hours and days of the week for construction noise. Staff will research and respond to her questions.
8. ADJOURNMENT: At 3:06 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 31st day of March, 2014.
SIGNED by the Chair this 31st day of March, 2014.
Ray Woodruff, Chair


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