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PLANNING COMMISSION MEETING MINUTES

SEPTEMBER 30, 2013


1. CALL TO ORDER AND ROLL CALL: Chair Maré called the meeting to order at 2:05 p.m. Chair Maré and Commissioners Andrew, Hafner, Gordon, and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS:
 Commissioner Woodruff voiced concern about the car repair business located at Cedar St. and Spruce St. in Old Town and the numerous vehicles parked outside of the enclosure including across Cedar Street on another property.
 Chair Maré asked about the status of the Woodland Trail signage. City Planner Lewis stated the signs had arrived, were attached to the backer plates and will be in the ground within the next week. There was discussion that the southernmost trailhead (Crestline Drive near the PUD station) would be a better place for the sign than the trailhead near the skate park area. Chair Maré expressed a desire to have signage at all the Woodland Trail locations.
 Commissioner Hafner questioned the new high school reader board sign and the frequency that the message changes. Mr. Lewis will investigate and determine if it is changing more than one time every 30 seconds (the recommended sign amendment standard).
4. MINUTES: The Commission considered the minutes from the July 22, 2013 Meeting. Commissioner Gordon moved to approve the minutes as written. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
 A. Alsea Bay Erosion: Mr. Lewis noted there was a summary of the August 26, 2013 Public Meeting regarding the Alsea Bay Erosion in the packet; and based on the results of the public meeting the Planning Commission needed to decide whether or not to pursue amendments to the Comprehensive Plan/Estuary Plan to allow property owners to obtain a permit to construct a pebble and/or cobble beach. There was lengthy discussion about 1) how a pebble/cobble beach could not apply to a single property frontage and must be for multiple properties, 2) whether or not a Local Improvement District (LID) could be established for a pebble/cobble beach, and 3) confirmation that other agencies, i.e. ODF&W, DSL, and others would be involved in the proposed amendment process. Commissioner Woodruff moved to recommend to the City Council that the Planning Commission move forward with amending the Comprehensive Plan and associated documents to allow for sand replenishment, woody debris, and a pebble or cobble beach, limited to a 'zone', i.e. the east side of Alsea Bay (west side of Old Town) from the Port south to the bridge. Commissioner Gordon seconded, and the motion carried unanimously on a voice vote.
 B. Proposed Amendments to Sign Regulations-Upcoming Public Meeting: It was determined to hold the public meeting on Monday, October 28, 2013 at 2:00 p.m. Staff will prepare a summary of the draft sign amendments, prepare a notice of the meeting, mail the notice to business owners, and publicize the notice elsewhere, e.g. city website, paper, post office. The notice will ask for written comments as well as the opportunity to speak at the public meeting, that business owners will be able to speak at the meeting and leave if needed. Commissioner Woodruff recommended that the amendments should include a statement that sign applications will be provided to people requesting business license applications.
 C. Planning Report: Building permit and land use activity for July 16, 2013 through September 13, 2013 was reviewed.
 D. Other Issues: None.
9. ADJOURNMENT: At 3:24 p.m., there being no further business to come before the Commission, Commissioner Gordon moved to adjourn. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 25th day of November, 2013.
SIGNED by the Chair this 25th day of November, 2013.
John Maré, Chair


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