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PLANNING COMMISSION MEETING MINUTES

NOVEMBER 2013 PLANNING COMMISSION MINUTES


1. CALL TO ORDER AND ROLL CALL: Vice Chair Woodruff called the meeting to order at 2:05 p.m. Vice Chair Woodruff and Commissioners Andrew, Hafner, and Perry answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS:
 Commissioners discussed the resignation of John Maré and the pending resignation of Dave Perry. Commissioner Andrew expressed concern about the Planning Commission membership options that were expressed at the November City Council meeting, i.e. reduce the number of Planning Commissioners, eliminate the Planning Commission, and expand the membership eligibility. Commissioner Andrew believes the Planning Commission and City Planner should be able to provide input on any decisions regarding Planning Commission changes. Commissioner Perry stated that reducing the number of Planning Commissioners may be an option however eliminating the Planning Commission is not a good option. It was noted that any decisions related to change in the Planning Commission would not likely be made until after the first of the year.
 Commissioner Woodruff discussed the status of the old middle school (Spring Street) stating that the building was deteriorating, the modular buildings will be burned in February 2014, the remainder of the building is planned to be removed by May 1014, and the land may be difficult to sell given the increasing flood plain insurance premiums.
4. MINUTES: The Commission considered the minutes from the September 30, 2013 Meeting. Commissioner Andrew moved to approve the minutes as written. Commissioner Hafner seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE:
 Oct. 10, 2013 Email from Dave Perry re: upcoming Planning Commission resignation.
 Oct. 29, 2013 Article from Dave Perry re: Oregon's Statewide Land Use Program: An Insider's 40-Year Perspective.
 Oct. 31, 2013 Notice of documentary "Shored Up" from Phyllis Holmes & Chuck Kelso.
 Nov. 6, 2013 Email from John Maré re: Planning Commission resignation.
 Oct. 28, 2013 Letter and attachments from Eva Lee Botnick re: "Guarantee that Waldport will not get wi-fi, smart-meters, or any more radiating antennas."
 Commissioner Hafner stated that people need to recognize that some individuals do have problems with electrical-related transmissions.
6. PUBLIC HEARING: Case File #1-CU-PC-13, Russell R. Dahl Application for Conditional Use:
 Vice Chair Woodruff opened the public hearing, calling for abstentions, bias, conflict of interest, or ex parte contact. Commissioners Woodruff and Perry acknowledged they knew the applicant. No objections were raised.
 Staff Report: City Planner Lewis reviewed the staff report, noting that the application was for a conditional use for construction of a storage building.
 Applicant Russell R. Dahl presented information and noted that due to wind shear requirements the dimensions of the first phase building were changed from 44' x 44' to 44' x 46'.
 Vice Chair Woodruff closed the public hearing and opened deliberations. Following a brief discussion Commissioner Andrew moved to approve the application with the conditions as proposed in the staff report. Commissioner Hafner seconded, and the motion carried unanimously. The Vice Chair will sign the findings once they have been prepared and Commissioners have the opportunity to review and comment.
7. DISCUSSION/ACTION ITEMS:
 A. Alsea Bay Erosion: It was noted that the City Council accepted the Planning Commission's recommendation to move forward with amending the Comprehensive Plan and associated documents to allow for sand replenishment, woody debris, and a pebble or cobble beach, limited to a ‘zone', i.e. the east side of Alsea Bay (west side of Old Town) from the Port south to the bridge. City staff will be drafting proposed amendments for Planning Commission review.
 B. Proposed Amendments to Sign Regulations: Commissioner Woodruff shared the discussion he had with R. Grady regarding the need to continue discussions about the future vision of downtown. Regarding sign regulations, Commissioner Hafner stated that different regulations are needed for different areas, e.g. the downtown area should have different signs regulations than outlying commercial areas, and that future public meetings need to include introductions. The Planning Commission will continue to review and discuss proposed sign amendments at future meetings.
 C. Planning Report: Building permit and land use activity for September 14, 2013 through November 14, 2013 was reviewed.
 D. Other Issues: None.
8. ADJOURNMENT: At 3:20 p.m., there being no further business to come before the Commission, Commissioner Hafner moved to adjourn. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 27th day of January, 2014.
SIGNED by the Vice Chair this 27th day of January, 2014.
Ray Woodruff, Vice Chair


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