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PLANNING COMMISSION MEETING MINUTES

MAY 3, 2013


1. CALL TO ORDER AND ROLL CALL: Chair Maré called the meeting to order at 2:35 p.m. Chair Maré and Commissioners Andrew, Hafner, Perry and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Andrew commented that the house on the property at the corner of Strawberry and Starr that has a history of junk violations is being painted.
 Chair Maré shared concerns expressed to him by a citizen about 1)why the City is allowing people to steal materials from the old middle school and 2)interest in reclaiming/recycling materials from the high school before it is destroyed. There was discussion that the old middle school is privately owned and materials are not being stolen and that the high school is owned by the Lincoln County School District and it will be up to them whether or not building materials are reclaimed/recycled.
 Chair Maré brought up the need to fill the two Planning Commission vacancies. The Planning Commission agreed to go on record that the City needs to do more to recruit Planning Commissioners, i.e. notices at City Hall counter, Post Office, Ray's, the Skinny, etc.
4. MINUTES: The Commission considered the minutes from the March 25, 2013 meeting. Commissioner Andrew noted one correction on the first page ('Andrew' not 'Andre'). Commissioner Woodruff moved to approve the minutes with the one correction. Commissioner Perry seconded and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
 A. Alsea Bay Erosion Hazards: The Commission discussed the origin of the Alsea Bay Erosion Hazards study, i.e. DLCD originally gave the City a grant, then provided the grant directly to the Oregon Dept. of Geology & Mineral Industries (DOGAMI) to conduct the study. The Commission verified that the document is a study-only with DOGAMI's projections of future erosion hazards. There was discussion about what is currently allowed to help mitigate erosion, i.e. sand augmentation and woody debris; and discussion about a pebble beach that currently is not allowed, as an amendment to the Waldport Estuary Plan/Comprehensive Plan would be required before a pebble beach would be permitted. There was discussion that if an amendment were adopted to allow the pebble beach, the City would not be responsible for funding or construction of the pebble beach and that property owners would be responsible for funding, permitting, construction, and maintenance. The Commission decided that a public workshop is the next logical step in order to gauge the public's interest in whether or not a pebble beach would be acceptable. City staff will work on scheduling and preparation of a public workshop.
 B. Amendments to Sign Regulations: The Planning Commission briefly discussed packet material regarding the upcoming amendments to the sign ordinance. The Commission reviewed photos of existing commercial signs in Waldport. Commissioners provided comments about what types of signage they do and don't like, i.e. 1)C&K free standing sign is too tall and big; 2) awnings should be allowed; 3) the roof top sign on the former bakery is illegal (discontinued use) and looks bad; 4) the window signs at the former Natural Selections are illegal and look terrible; 5) the free standing sign at Walch Appliance is unattractive; 6) A-frame signs should be allowed with standards. Current permitting requirements for temporary A-frame signs is onerous and not adhered to. It was noted that Grants Pass A-frame sign regulations are a good example; 7) sign permit applications should be given out with business license applications; 8) the Fire Department's portable sign is illegal but should be allowed; 9) Well Read Books has very attractive signage - both the wall sign and the projecting sign; 10) the banners at the hardware store look terrible and detract from Veterans Park. These comments will be considered as amendments to the sign ordinance are drafted.
 C. Planning Report: Building permit and land use activity for March 16, 2013 through April 15, 2013 was reviewed.
 D. Other Issues: None.
9. ADJOURNMENT: At 4:15 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 24th day of June, 2013.
SIGNED by the Chair this 24th day of June, 2013.
John Maré, Chair


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