Minutes by Year and Month

2017 (click to show)
2016 (click to show)
2015 (click to show)
2014 (click to show)
2013 (click to show)
2012 (click to show)
2011 (click to show)
2010 (click to show)
2009 (click to show)
2008 (click to show)
2007 (click to show)
2006 (click to show)
2005 (click to show)
2004 (click to show)
2003 (click to show)
2002 (click to show)
2001 (click to show)
2000 (click to show)
PLANNING COMMISSION MEETING MINUTES

FEBRUARY 4, 2013


1. CALL TO ORDER AND ROLL CALL: Chair Maré called the meeting to order at 2:05 p.m. Vice Chair Maré and Commissioners Andrew, Hafner, Perry and Woodruff answered the roll. A quorum was present.
2. ELECTION OF PLANNING COMMISSION CHAIR AND VICE CHAIR: Commissioner Hafner moved to nominate Vice-Chair Maré for Planning Commission Chair. Commissioner Perry seconded, and the motion carried unanimously on a voice vote.
 Commissioner Perry moved to nominate Commissioner Woodruff for Planning Commission Vice-Chair. Commissioner Andrew seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. COMMISSION COMMENTS AND CONCERNS: Chair Maré gave an update on the Woodland Trail, noting that the trail builders installed two benches and repaired the trail where drainage had caused some damage. The final walk-through will occur within the next couple weeks, signs are being prepared, and the final map will be available on-line.
5. MINUTES: The Commission considered the minutes from the November 19, 2012 meeting. Commissioner Woodruff moved to approve the minutes as written. Commissioner Hafner seconded, and the motion carried unanimously on a voice vote.
6. CORRESPONDENCE: City Planner Lewis noted that the Mayor had forwarded an email to the Commissioners regarding a free newsletter titled "Walking Our Way to Better Places". The article identifies a website to download a Walkability Workbook which includes step-by-step notes on how to conduct a walkability audit.
7. PUBLIC HEARING:
 A. Case File #1-ZC-PC-13 Hagel Property: Chair Maré opened the public hearing, calling for abstentions, ex parte contact, bias, or conflicts of interest. None were noted.
 Staff Report: City Planner Lewis reviewed the staff report, noting that the application includes a zone change from C-2 General Commercial to R-4 Residential, and a Comprehensive Plan Map change from ‘General Commercial' to ‘Planned Residential'.
 Lawrence Calkins asked for an explanation of the R-4 Residential Zone. City Planner Lewis provided an overview.
 Charles Hagel, property owner of the subject property stated his support for R-4 residential zoning in the area.
 Chair Maré closed the public hearing and opened deliberations. Chair Maré stated his opinion that the property has the C-2 zoning because it was originally part of the US Forest Service property and the property would not have been zoned C-2 if it had been a separate parcel in the beginning. Commissioner Andrew moved to recommend approval of the zone change from C-2 General Commercial to R-4 Residential, and the Comprehensive Plan Map change from General Commercial to Planned Residential. Commissioner Woodruff seconded, and the motion carried unanimously.
 B. Proposed Amendments to Waldport Development Code – Yaquina John Point Land Use & Transportation Plan Recommended Amendments:
 Chair Maré opened the public hearing, calling for abstentions, ex parte contact, bias, or conflicts of interest. None were noted.
 Staff Report: City Planner Lewis initially stated that the proposed amendments identified for the Waldport-Southwest Overlay Zone only apply to those properties that are within the City limits. He then summarized the proposed amendments, which included the following: 1) additional language to the Comprehensive Plan Transportation policies to reference the Yaquina John Point Land Use & Transportation Plan; 2) adding a brief description of the proposed Waldport-Southwest Overlay Zone to the Development Code descriptions (Section 16.08.060); 3) a new Development Code Section 16.62 which would change C-2 outright permitted uses to conditional uses, and provide for residential compatibility standards, gateway design standards, and access management standards; and 4) adding provisions to Section 16.100 Land Division regarding cross-access bike lanes for collector and business streets.
 Public Testimony: Doug Nelson, owner of property fronting the west side of Highway 101, expressed his desire to maintain the existing commercial zoning of his property and asked for confirmation that the proposed amendments only apply to property that is currently within the City limits. There was discussion that assured the audience there would be an opportunity for property owners to provide input on City zoning designations at the time properties were annexed.
 Phillip Spulnik, property owner and realtor, expressed concern about converting the C-2 outright permitted uses to conditional uses, stating that change would cause an undue hardship on existing and potential property owners. Buyers would not be able to immediately develop at the time property was purchased because they would have to apply for a conditional use with no guarantee of approval and that would take a minimum of 6 weeks. Mr. Spulnik also stated that, although the overall gateway plan is good, the design standards are not explained very well and suggested greater detail.
 Charlie Tabasko, realtor, asked for and received confirmation that zone changes would not occur without the opportunity for property owners and the public to provide input.
 Lawrence Calkins, property owner, questioned the need for a 20-foot setback for C-2 zoned properties when adjacent to residentially zoned properties. It was explained that the 20-foot setback is an existing standard.
 Chair Maré closed the public hearing and opened deliberations. The Commission concluded that valid input had been provided regarding concerns about converting the C-2 outright permitted uses to conditional uses, though the remaining proposed amendments were appropriate. Consensus of Commission was to continue the public hearing to a later date and to hold a work session on February 25 to further discuss C-2 land uses and make recommendations on outright and conditional uses as well as examining the possibility of eliminating some land uses which may be inappropriate for that zone.
8. DISCUSSION/ACTION ITEMS:
 A. Planning Report: The building permit and land use activity report for November 6, 2012 through January 31, 2013 was reviewed.
 B. Other Issues. None.
9. ADJOURNMENT: At 3:25 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 25th day of February, 2013.
SIGNED by the Chair this 25th day of February, 2013.
John Maré, Chair



FEBRUARY 25, 2013


1. CALL TO ORDER AND ROLL CALL: Chair Maré called the meeting to order at 2:12 p.m. Chair Maré and Commissioners Andrew, Hafner, and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Woodruff brought up the topic of sandwich board signs (portable A-frame signs) and in order to encourage economic benefit of businesses the City should allow sandwich board signs with specific standards, i.e. maximum sign size and dimensions, location along storefronts, and time restrictions. Last Friday the City Code Enforcement Officer had the owner of The Chinese Restaurant on Hwy 101 remove his sandwich board sign (per Code provisions). Following discussion Commissioner Woodruff moved to forward a recommendation to the City Council to cease enforcement pertaining to sign provisions until sign ordinance amendments are completed; and the sign amendments should allow sandwich board signs with standards. Commissioner Andrew seconded, and the motion carried unanimously on a voice vote.
 Commissioner Andrew questioned a realtor advertisement she saw regarding the sale of lots at the Crestview Hills Golf Club. It was noted that the Planned Development was vacated and the previously created lots off the cul-de-sac no longer exist.
 Chair Maré gave an update on the Woodland Trail noting that the Lincoln County crew will be back on February 28th and March 1st to complete sections of the trail that are in need of repair.
4. MINUTES: The Commission considered the minutes from the February 4, 2013 meeting. Commissioner Hafner moved to approve the minutes as written. Commissioner Andrew seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: City Planner Lewis distributed a February 20, 2013 letter from Steve Dennis and a February 25, 2013 response letter to Steve Dennis from Lewis regarding the proposed Yaquina John Point zone change and amendments.
6. DISCUSSION/ACTION ITEMS:
 A. Waldport-Southwest Overlay Zone - C-2 Zone Land Uses: The Planning Commission reviewed a spreadsheet that identified existing C-2 uses. The Commission made recommendations regarding land uses that should be 1) permitted outright, 2) conditional uses and, 3) prohibited for C-2 zoned properties in the proposed Waldport - Southwest Overlay Zone. Following discussion Commissioner Woodruff moved to:
  1) make all uses permitted outright in the C-1 zone to also be uses permitted outright in the C-2 zone (within the Waldport - Southwest Overlay Zone),
  2) make all other C-2 uses as conditional uses (within the Waldport - Southwest Overlay Zone) with the following exceptions,
  3) prohibit tire retreading or vulcanizing and truck terminal/freight depot from C-2 zoned properties (within the Waldport - Southwest Overlay Zone).
Commissioner Andrew seconded, and the motion carried unanimously on a voice vote.
 B. Planning Report: Building permit and land use activity for January 12, 2013 through February 15, 2013 was reviewed.
 C. Other Issues. None.
9. ADJOURNMENT: At 3:12 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport Planning Commission this 25th day of March, 2013.
SIGNED by the Chair this 25th day of March, 2011.
John Maré, Chair


City of Waldport P.O. Box 1120 Waldport, OR 97394
Phone (541)264-7417   Fax (541)264-7418
The City of Waldport is an Equal Opportunity Provider and Employer
 

©2015 City of Waldport                                                     WebSite Design by Alsea Bay Computer Consulting