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PLANNING COMMISSION MEETING MINUTES

JUNE 25, 2012
(Amended)


1. CALL TO ORDER AND ROLL CALL: Chair Smolen called the meeting to order at 2:00 p.m. Chair Smolen and Commissioners Woodruff, Andrew, Perry, Maré and Hafner answered the roll. Commissioner Russell was absent. A quorum was present.
2. CITIZEN’S COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Maré noted that he had received citizen comments regarding the proposed new restroom facility and its proximity to the Welcome to Waldport sign. A brief discussion ensued regarding Commissioner Russell’s absence. Chair Smolen indicated that she would contact Ms. Russell to ascertain if she was interested in continuing on the Commission.
4. MINUTES: The Commission considered the minutes from the April 23, 2012 meeting. Commissioner Andrew moved to approve the minutes as presented. Commissioner Perry seconded, and the motion carried unanimously.
5. CORRESPONDENCE: There was one letter of testimony received with regard to the public hearing.
6. PUBLIC HEARING: Case File 1-CU-PC-12, Habitat for Humanity Application for Conditional Use and Subdivision:
  Chair Smolen opened the public hearing, calling for abstentions, bias, conflict of interest, or ex parte contact. Commissioners Andrew, Smolen, Hafner and Perry indicated that they had viewed the site. No objections were raised.
  Staff Report: City Planner Lewis reviewed the staff report, noting that the application was for a conditional use for construction of a four-house townhouse development. The first building permit, which has been obtained, was for one house on the 10,000 square foot lot, with the understanding that the second and subsequent permits will be allowed only if the conditional use request is granted. It was noted that the first building permit was for the south building, not the west building as stated in the staff report. It was also noted that the application for the conditional use moved the south building to within three feet of the south property line.
  Attorney Dennis Bartoldus and Contractor Joe Vandehey, representing the applicant, addressed the Commission. They reviewed the design and distributed an updated plot plan. Sally Bovett, also representing the applicant, noted that one of the main goals of the application was to provide units of affordable housing. The Commission reviewed the plans. Questions included current zoning, setbacks, parking, the formation of a homeowners association or agreement, and flood elevations and insurance. Mark McIlwain, who had submitted the letter of testimony, asked about lot sizes and whether fences would be installed. The representatives indicated that fences were not currently being considered.
  Chair Smolen closed the public hearing and opened deliberations. Chair Smolen asked whether COCFRD had approved the plan, and Mr. Lewis indicated that they had the materials but had not yet reviewed them. Chair Smolen noted that she was concerned about the lack of firewalls between the buildings. Commissioner Perry indicated that they would have to adhere to whatever was required by the Building Code. Following a brief discussion Commissioner Perry moved to approve the application with the conditions as proposed in the staff report. Commissioner Woodruff seconded, and the motion carried unanimously. The Chair will sign the findings once they have been drafted.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report.
  B. Other Issues: Discussion ensued regarding the possibility of a joint Meeting with the City Council and the issues and concerns to be addressed. It was decided that the next meeting, which would take place at the Fire Hall Meeting Room, would include a discussion of the topics for the joint meeting, as well as a video training session.
8. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 27th day of August, 2012.
SIGNED by the Chair this 27th day of August, 2012.
John Mare, Vice-Chair