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PLANNING COMMISSION MEETING MINUTES

FEBRUARY 27, 2012


1. Call to Order: Chair Smolen called the meeting to order at 2:00 p.m. City Recorder Eckerman administered the oath of office to Virginia Hafner who then took her seat at the table. Commissioners Woodruff, Andrew, Perry, Smolen, Maré, and Hafner answered the roll. Commissioner Russell was absent. A quorum was present.
2. Citizen Comments: Sonna Bell asked whether lights could be installed at the Crestline Park and the skatepark as a safety measure, as the area is very dark in the evening.
3. Commission Comments: Commissioner Maré talked about the Woodland Trail, and indicated that it was the hope that the trail will eventually extend to Crestline Park.
4. Minutes: The Commission considered the minutes from the January 23, 2012 meeting. Commissioner Maré moved to approve the minutes as presented. Commissioner Woodruff seconded, and the motion carried unanimously.
5. Correspondence: None.
6. Public Hearing - Chickens and Ducks (continuation of hearing from January 23, 2012): Chair Smolen opened the public hearing. City Planner Lewis reviewed his memorandum regarding questions which had been asked at the previous meeting, and offered additional amendments to the Code language, including a permitting process, expansion of the zones in which this would be allowed, and surrounding property notification.
    Proponents: The following citizens addressed the Commission in support of adopting the Code amendments: SeaHeart, Diana Robertson, Richard Wilcox, Sonna Bell, and Vickie Anderson. They cited various reasons for wanting chickens and ducks, such as insect control and fresh eggs, but expressed concern regarding the proposal to require all neighboring properties to grant permission.
    Opponents: None.
    Deliberations: Chair Smolen closed the public hearing and opened the Planning Commission meeting for discussion. Commissioners Maré, Woodruff and Perry indicated that they shared the concern about neighbor approval. Following discussion, consensus of the Commission was to strike the proposed requirement for neighboring property permission and leave it up to Code enforcement to deal with any verifiable complaints. It was also felt that if any fee were required for the permit, it should be nominal, and the permit itself should contain the Code requirements to be met so that the applicant would be aware of the regulations. Discussion then ensued regarding whether the use should be allowed in the C-1 and C-2 zones, and it was determined that this would be acceptable as long as the requirement for the owners to reside on the property was met. Commissioner Maré moved to accept the proposed language as additionally modified, and forward it to the City Council for approval and adoption. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
7. Discussion/Action Items: Mr. Lewis reviewed his report, and noted that he would be emailing the Yaquina John Point draft preferred plan for review prior to the March 8, 2012 joint work session with the City Council. He also mentioned that he had met with the Port of Alsea and DLCD regarding the Alsea Bay erosion study. There will be a public process to amend the City’s code and comprehensive plan if the City decides on any action based on the report.
    Commissioner Hafner noted that she would be absent from the regular Commission meeting on March 26, due to previous travel arrangements.
    Commissioner Smolen cited concerns about the continuing use of "jake brakes", and wondered if there was anything the City could do with regard to signage and enforcement.
8. Adjournment: At 3:13 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 23rd day of April, 2012.
SIGNED by the Chair this 23rd day of April, 2012.
Sherry Smolen, Commission Chair