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PLANNING COMMISSION MEETING MINUTES

AUGUST 27, 2012


1. CALL TO ORDER AND ROLL CALL: Vice Chair Maré called the meeting to order at 2:08 p.m. Vice Chair Maré and Commissioners Andrew, Hafner, Perry, and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Regarding the Commission’s previous discussions about meeting with the City Council, Commissioner Woodruff suggested the Commission should first meet with the City Manager. Following discussion Commissioner Hafner moved to identify issues to discuss with the City Manager at the next Planning Commission meeting then schedule a time to meet with the City Manager. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
  Commissioner Maré gave an update on construction of the Woodland Trail and the trail committees that are now looking at trails throughout south Lincoln County.
4. MINUTES: The Commission considered the minutes from the June 25, 2012 meeting. At the July meeting the Commission requested that additional language be added to the minutes under item #6 (Habitat for Humanity public hearing) regarding the building permit application that was submitted and correcting the staff report to identify the correct lot. Commissioner Perry moved to approve the minutes. Commissioner Hafner seconded, and the motion carried unanimously on a voice vote.
 The Commission considered the minutes from the July 25, 2012 meeting. Commissioner Perry moved to approve the minutes. Commissioner Andrews seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE:
 A. Video: Understanding Oregon’s Land Use Planning Program – The online link to this video was forwarded to Commissioners.
 B. Hard copies of ‘An Introductory Guide to Land Use Planning for Small Cities and Counties in Oregon’ were available for Commissioners.
  C. Planning Commission Term Limits – A July 30, 2012 memorandum identified Planning Commissioner term expiration dates. Chair Smolen and Commissioner Woodruff's terms have expired. Upon request the City Council will reappoint Commissioners to new terms. The Commission requested staff to provide notification of expiring terms prior to expiration. The Commission discussed the need for the City web site to include announcements of Commission vacancies in a timely manner. Concern was expressed regarding how to inform the public on vacancies and other pertinent City information in effective ways.
  D. Follow-up on Commissioner Questions and Concerns – An August 17, 2012 memorandum responded to two questions and concerns expressed by the Commission at the July meeting. The Commission requested quarterly updates on Code Enforcement activity but no longer sees a need to meet with the Code Enforcement Officer.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
  A. Update on Alsea Bay Erosion Hazards – Options to Mitigate Future Shoreline Erosion: City staff has been working with DLCD on an outline that identifies the process and schedule for potential amendments. The Planning Commission will be involved in this process once initial draft amendments have been developed.
  B. Yaquina John Point Land Use & Transportation Plan – Recommended Code Amendments: An August 17, 2012 memorandum identifies recommended Code amendments described in the Yaquina John Point Land Use & Transportation Plan. The Commission recommended revisions to the last sentence in Section III so that it is more easily understood. (This sentence has been revised as follows:$nbsp;"The second amendment would require dedicated access easements for driveways that access Hwy 101.") The Commission will begin review of recommended amendments at the next meeting, i.e. outright permitted uses versus conditional uses in the C-2 zone.
  Commissioner Woodruff discussed the importance of the Yaquina John Point Land Use & Transportation Plan. The possibility of the clinic and fire district relocating to the U.S. Forest Service property is being discussed. Transportation improvements recommended in the Plan will be beneficial to both the clinic and fire district if implemented.
  C. Planning Report: Mr. Lewis reviewed the 2012 Land Use/Building Permit Activity Table for period July 17, 2012 through August 20, 2012. The Table also included a status report on the ODOT funding request for the Bridgeview Trail & Hwy 101 Seawall Improvements. Commissioner Maré noted that it is important to recognize and describe in the application that the proposed Bridgeview Trail is part of the Oregon Coast Trail, and the application should include support from the Oregon Recreational Trails Advisory Committee.
  D. Other Issues. None.
8. ADJOURNMENT: At 3:23 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 24th day of September, 2012.
SIGNED by the Vice Chair this 24th day of September, 2012.
John Maré, Vice Chair