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APRIL 23, 2012

1. CALL TO ORDER AND ROLL CALL: Chair Smolen called the meeting to order at 2:00 p.m. Chair Smolen and Commissioners Andrew, Perry and Hafner answered the roll. Commissioner Woodruff arrived at 2:20 p.m. Commissioners Maré and Russell were excused. A quorum was present.
3. COMMISSION COMMENTS AND CONCERNS: Chair Smolen voiced a concern regarding Commissioner Russell’s frequent absences, noting that it would be optimal to have a full attendance at the meetings, especially when there are topics requiring a decision of the Commission. A brief discussion ensued regarding the possibility of a joint meeting with the City Council. Commissioner Hafner suggested that this would be an opportunity for them to discuss the land use process and the steps that are taken prior to an issue being presented to the City Council.
4. MINUTES: The Commission reviewed the minutes from the February 27, 2012 meeting. Commissioner Andrew moved to approve the minutes as presented. Commissioner Perry seconded, and the motion carried unanimously on a voice vote.
6. PUBLIC HEARING - Proposed Amendments to the Waldport Comprehensive Plan and Waldport Transportation System Plan: Yaquina John Point Land Use & Transportation System Plan: Chair Smolen opened the public hearing, calling for abstentions, bias, conflicts of interest and ex parte contact. None were declared. City Planner Lewis reviewed the proposed plan. The following citizens addressed the Commission: Terry Rudoph, Jean Weakland, Leta Haslett, Kay Nelson and several others. Mr. Rudolph asked about the plans for Tara Lane, noting that he owns ten lots which border on Range Drive which he is planning on using for single-family residential purposes. There are some dead trees along those properties, and it was suggested that he contact the City regarding their removal. Jean Weakland stated that bus stops and mailboxes should be taken into consideration, as well as a clearly delineated tsunami evacuation route. Leta Haslett asked about undergrounding utilities, and noted that widening of the highway would create potential problems with existing infrastructure. Someone also suggested that a reduction of speed to 35mph in that area would be extremely beneficial. Kay Nelson read and then submitted a letter into the record regarding the change in use from the current C-T zoning to R-4, explaining that this would not be the best use of her property in particular, being better suited to a commercial venue than a residential one.
  Chair Smolen closed the public hearing and opened the Commission meeting to discussion. Commissioner Hafner asked about the inclusion of bus stops and Mr. Lewis responded that he thought that had been part of the earlier discussion, and it would be a good idea to acknowledge them in the plan. Following further discussion, Commissioner Perry moved to include language regarding bus stops and to forward the plan to the City Council with a recommendation for approval. Commissioner Andrew seconded, and the motion carried unanimously on a voice vote. Commissioner Woodruff moved to direct the City Planner to look at the possibility of rezoning properties in the plan area within the City limits. Commissioner Perry seconded, and the motion carried unanimously. It was noted that the City Council could approve the plan prior to the rezoning, as they were two separate issues.
7. DISCUSSION/ACTION ITEMS: City Planner Lewis reviewed his monthly planning report. There were no other issues to discuss.
8. ADJOURNMENT: At 3:25, there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 25th day of June, 2012.
SIGNED by the Chair this 25th day of June, 2012.
Sherrie Smolen, Commission Chair