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PLANNING COMMISSION MEETING MINUTES

OCTOBER 31, 2011


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:00 p.m. Chair Perry and Commissioners Woodruff, Smolen, Andrew, Power, Maré and Russell answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Maré mentioned that his hiking group had taken a walk along the new Woodland Trail and were favorably impressed. Commissioner Power noted that the historical mural is now complete, the framework is being installed and a dedication ceremony will be scheduled next week. There is a moisture barrier and then the final layer which will allow for graffiti to be removed if necessary.
4. MINUTES: The Commission considered the minutes from the August 22, 2011 meeting. Commissioner Woodruff moved to approve the minutes as presented. Commissioner Maré seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS:
  A. Case File #1-CU-PC-11, Marcia Pickner Application for Conditional Use: Chair Perry opened the public hearing, and called for abstentions, bias, ex parte contact or conflicts of interest. None were declared.
  City Planner Larry Lewis reviewed the staff report, noting that the applicant was requested to be allowed to operate a part-time pedicure business in the R-3 zone as a home occupation. Commissioner Smolen asked about signage and was informed that there are sign standards which apply to home occupations. Ms. Pickner addressed the Commission and explained that the business would be only by appointment, there would not be walk-ins. She has complied with State requirements for accessibility and privacy, and it was noted that there was more than adequate parking available. There were no additional questions.
  Chair Perry closed the public hearing and opened deliberations. Commissioner Maré moved to approve the application with the proposed conditions of approval in the staff report. Commissioner Russell seconded, and the motion carried unanimously on a voice vote. Consensus of the Commission was to have the Chair sign the findings once they have been prepared.
  B. Case file #1-VAR-PC-11, Hank Horlings Application for Variance: Chair Perry opened the public hearing, and called for abstentions, bias, ex parte contact or conflicts of interest. None were declared.
  City Planner Lewis reviewed the staff report, clarifying that the variance requested was in regard to parking requirements for an 8-bedroom residential complex. There is currently no off-street parking available to the building. The City had received a building application for interior changes, which had prompted the need for the variance to the parking requirements. If the variance is approved, the City will sign off on the building application and it will be forwarded to Lincoln County for them to review to ensure that building code requirements are complied with. The County is also responsible for the building inspections, including structural, electrical and plumbing.
  Mr. Horlings addressed the Commission, explaining that he currently is using one room for an office and another for storage. He clarified that the residents would be required to have a maximum of one vehicle, which must remain in legal operation at all times. There would be up to eight residential units, with a common kitchen area. As the anticipated length of stay would be longer than 30 days, this could be considered multi-family residential use rather than commercial, and would not be subject to transient room tax requirements. Discussion ensued. Commissioner Power suggested that the Commission consider a future review of the Code in regard to residential uses in commercial zones.
  Chair Perry closed the public hearing and reopened the Planning Commission meeting for discussion. Commissioner Power moved to approve the request, with an amendment to Condition 2 which would require the applicant to comply with all building code requirements imposed by Lincoln County and parking requirements imposed by the City of Waldport. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.

7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed the planning report, and noted that the proposed date of the next Planning Commission meeting coincided with the next Yaquina John Point conference. He indicated that there would be five code amendments which will be ready for public hearings for the January meeting. Discussion ensued regarding code revisions for residential uses in commercial zones, as well as the avenues for ensuring compliance with requirements and conditions imposed during plan approvals. Consensus of the Commission was to schedule a workshop for November 28 to review that process.
  B. Other Issues: Nothing further.
8. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Planning Commission this 23rd day of January, 2012.
SIGNED by the Chair this 23rd day of January, 2012.
Dave Perry, Commission Chair