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PLANNING COMMISSION MEETING MINUTES

MARCH 28, 2011


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:00 p.m. Chair Perry and Commissioners Woodruff, Andrew, Power, Maré and Russell answered the roll. Commissioner Smolen was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Virginia Hafner addressed the Commission regarding adequate notice being given when issues such as code changes are to be discussed. Staff indicated that notices are published in the legal section of the South County News, posted on the City’s website, faxed to the media, and mailed individually to affected property owners within the required notification area. In the case of the tower code amendment, a Measure 56 notice was sent to all property owners in the City. Ms. Hafner noted that she did not feel that cell towers belonged in a residential area.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Woodruff expressed his concern about the recent Council decision in regard to the tower facilities code amendments. City Planner Lewis explained the changes that the Council had made, inserting the word "commercial" to differentiate between cell towers and uses such as amateur radio, and implementing the conditional use process for residential zones. He distributed a map showing the current coverage area for AT&T, and noted that most of the City is currently covered, with the exception of the Peterson Park area. Discussion then ensued regarding the availability of suitable land outside the residential zones, aesthetic impact and effect on property values, property rights, permitted uses in a residential zone, evolving technology, and the conditional use process. Chair Perry observed that the Commission was an advisory board to the Council, though as citizens or commissioners they could request a remand or reconsideration of the issue. Commissioner Woodruff moved to request that City Planner Lewis draft a letter to be included in the next Council packet, informing the Council of the Commission’s desire to have them reconsider their decision and citing the concerns discussed at this meeting. Members of the Commission may attend the next Council meeting as well, to show their support and concern. Commissioner Russell seconded the motion. The motion carried, with Commissioners Woodruff, Power, Andrew, Maré and Russell voting "Aye", Chair Perry voting "Nay". Commissioner Andrew noted the listing in the Pacific Skinny still showed Tuesday instead of Monday for the date of the Commission meetings. Staff will notify them of the change. Commissioner Maré suggested that a trails committee be formed to work with the City to encourage and implement a good trails system. Mr. Lewis indicated that in the upcoming transportation study one component is to develop a bicycle/pedestrian plan for the Yaquina John Point area, and also that requiring trails for new development would be within the purview of the Commission.
4. MINUTES: The Commission considered the minutes from the January 25, 2011 meeting. Commissioner Power moved to approve the minutes as presented. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: Mr. Lewis mentioned an article regarding cell tower technology which had been included in the packet.
6. PUBLIC HEARING(S): None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report.
  B. Potential Development Code Amendments: The Commission reviewed the proposed landscaping and underground utility requirements in commercial and industrial zones. Following discussion, Mr. Lewis indicated he will make proposed changes to the document and bring it back to the Commission for the next meeting. Consensus of the Commission was to postpone discussion on the townhouse planned development ordinance to the next meeting.
  C. Other Issues: Commissioner Power noted that there were a couple of holes drilled on Maple Street which needed to be filled for safety’s sake. Public Works will take a look at the situation. Commissioner Russell expressed concern about the meeting schedule, and Mr. Lewis indicated he would make a calendar to bring to the next meeting. He also noted that he would like to start work on an energy facility ordinance for the Commission’s review.
8. ADJOURNMENT: At 3:55 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 25th day of April, 2011.
SIGNED by the Chair this 25th day of April, 2011.
Dave Perry, Commission Chair