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PLANNING COMMISSION MEETING MINUTES

JANUARY 25, 2011


1. CALL TO ORDER AND ROLL CALL: In the absence of Chair Perry, Vice-Chair Power called the meeting to order at 2:00 p.m. City Recorder Quinlan administered the oath of office to Kim Andrew, who then took her chair. Vice-Chair Power and Commissioners Woodruff, Andrew and Smolen answered the roll. Commissioners Perry, Maré and Russell were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Smolen noted her ongoing concern with the invasion of scotch broom. She also mentioned that there were vehicles being parked on the bus parking lot near the old middle school. Commissioner Power asked about the recent article regarding Code Compliance Officer Kittel and the fact that he has now taken on code enforcement for yet another community. Staff assured her that he will continue to work for Waldport on Fridays. Mr. Lewis will forward the concerns regarding the scotch broom and the vehicles to Mr. Kittel. Commissioner Power also stated that she was concerned regarding the number of absences of commissioners, as she felt it inhibited the discussions when all members were not present to give their views.
4. MINUTES: The Commission considered the minutes from the December 7, 2010 meeting. Commissioner Smolen moved to approve the minutes as presented. Commissioner Andrew seconded and the motion carried unanimously.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS: None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed the public hearing process for the tower facilities and geologic hazards code amendments, indicating that the tower facilities is through the initial public hearing and has been forwarded on to the City Council. The public hearing on the geologic hazards has not yet taken place. In regard to the recent annexation request, Mr. Lewis noted that the new owner of the Bayshore Inn had asked to be annexed. A brief discussion ensued regarding zoning. Mr. Lewis explained that the City’s Urban Growth Boundary will need to be adjusted before City zoning will apply to the property. Once that occurs, the property will be designated as C-1. The applicants are hoping to eventually hook up to the City’s sewer system, and Mr. Lewis noted that this would be at their expense. Commissioner Smolen expressed concern regarding the potential impact of lighting in conjunction with further development of the property. Hopefully there will be some design review. Mr. Lewis then updated the Commission on the Yaquina John Point Land Use and Transportation Study, noting that the scope of services for the project is almost completed.
  B. Potential Development Code Amendments - Landscaping and Underground Utility Requirements in Commercial and Industrial Zones: Mr. Lewis reviewed the proposed language he had provided. Commissioner Smolen asked if these requirements would apply to planned developments and Mr. Lewis responded that there are requirements in the Planned Development process in the Code. Discussion ensued regarding maintenance of existing vegetation and maintenance of clear vision areas. Mr. Lewis will work on clarifying that language in the revisions.
  C. Other Issues: Mr. Lewis asked if the Commission would consider changing the date of the meetings, as it currently conflicts with his contracted duties in Yachats. If the meetings were changed to a Monday, which is a contracted day for Waldport, he wouldn’t have to split his time during the week of the meeting. Following a brief discussion, consensus of the members present was to schedule the meetings for Monday, with the next meeting occurring on February 28 at 2:00 p.m. If there are conflicts for other Commission members, this may be further adjusted.
8. ADJOURNMENT: At 3:00 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Planning Commission this 28th day of March, 2011.
SIGNED by the Chair this 28th day of March, 2011.
Dave Perry, Commission Chair