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PLANNING COMMISSION MEETING MINUTES

SEPTEMBER 28, 2010


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:07 p. m. Chair Perry and Commissioners Maré, Russell, Smolen, and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: One citizen was present. No comments.
3. COMMISSION COMMENTS AND CONCERNS:Commissioner Russell talked to the people who produce the Pacific Skinny newsletter. They would be happy to place a notice of the Planning Commission meetings in the public service section of the newsletter for free. The write-up needs to be provided about 10 days in advance of the meeting. Commissioner Russell will draft a paragraph and forward it to City Planner Lewis. City staff will refine the paragraph and forward it to the Pacific Skinny people. Commissioner Maré asked about public pedestrian access to the beach at Alsea Village. Mr. Lewis provided a map that shows three public pedestrian accesses – one from Tract A, as shown on the site plan, which is the northernmost internal street that leads towards the bay, and two 10-foot wide pedestrian accesses along the northern and southern edges of the development. Commissioner Woodruff noted that he recently met with the Alsea Village owner who indicated that the Phase 1 development will very likely not be developed as approved. The Phase 1 land will likely be part of a future larger development.
4. MINUTES: The Commission considered the minutes from the August 24, 2010 Meeting. Commissioner Marémoved to approve the minutes as written. Commissioner Woodruffseconded, and the motioncarried unanimously on a voice vote.
5. CORRESPONDENCE: Chair Perry received a brochure about the role of Planning Commissioners from the American Planning Association. He passed the brochure on to the other commissioners.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report and primarily talked about the ODOT/DLCD Transportation Growth Management grant that the City was recently awarded for the preparation of the Yaquina John Point Land Use and Transportation Plan.
  B. Breeze View Planned Development (PD). The Planning Commission reviewed Mr. Lewis’ memorandum about the conditions of approval of the Breeze View PD. Discussion ensued regarding 1) the ‘no parking’ condition at the common turn around area at lots 4 and 5 as required by the Central Oregon Coast Fire and Rescue District (COCFRD); 2) review of the April 26, 2005 Planning Commission minutes specifically stating that the footpath within the proposed PD was not included in the PD approval; 3) that the size of the driveway turn-around between Lots 1 and 2 may have been reduced with the recent grading; 4) that the PD approval included that the common area was to be accessible to the public; 5) the pros and cons of rip-rap; and 6) the approval process and ensuring conditions of approval are completed. Mr. Lewis distributed a draft ‘City Checklist for Land Division Approvals’.
  C. Potential Development Code Amendments.
 1. Geologic Hazard Report Requirements. The Commission reviewed other coastal city slope standards for requiring a geologic hazards report. There was discussion that Waldport’s current standard of requiring a geologic hazards report for a 30% slope may need to be made more restrictive, i. e. a 20% slope. Mr. Lewis will research additional language that clearly defines how the slope is calculated and report back to the Commission.
 2. Street Hammer-head Approval Requirements. The Commission reviewed two amendment options. There was consensus for Option B that reads “Hammerheads will be of such width and length as to allow for adequate turn-around of all emergency vehicles as determined by the Public Works Director and the Central Oregon Coast Fire and Rescue District. ” 8. ADJOURNMENT: At 3:28 p. m. , there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 26th day of October, 2010.
SIGNED by the Chair this 26th day of October, 2010.
Dave Perry, Chair