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PLANNING COMMISSION MEETING MINUTES

AUGUST 24, 2010


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:00 p.m. Chair Perry and Commissioners Woodruff, Smolen, Power, Maré and Russell answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: A brief discussion ensued regarding the lack of public attendance and participation at the meetings. Commissioner Russell will check with the Pacific Skinny about doing a larger ad. Staff noted that the agendas are published on the City’s website.
4. MINUTES: The Commission considered the minutes from the July 27, 2010 meeting. Commissioner Power clarified that her concern regarding traffic on Maple Street and the downtown area was to improve livability and reduce the negative impacts of commercial uses. Commissioner Woodruff moved to approve the minutes as presented. Commissioner Russell seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS: None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report.
  B. Potential Development Code Amendments: The Commission prioritized the amendments and Mr. Lewis tallied the results. According to that tally, the Commission felt that Geologic Hazards should be first, with Public Streets and Bicycle/Pedestrian Facilities second, Street Hammerhead Approval third, and Landscape and Underground Utilities fourth.
  Geologic hazard standards. Mr. Lewis noted that the Waldport Code language is consistent with other communities in regard to requirements, but one difference is the threshold for requiring a geotech report. Following discussion, Mr. Lewis indicated that he would find out what the State has in the way of recommendations for geologic standards.
  Public streets and connectivity: Mr. Lewis will summarize the current code language and look at models from other communities. Commissioner Power suggested adding the north/south corridor to that discussion.
  Street hammerhead approval: Commissioner Woodruff noted that approval for the hammerhead design should come from the Fire District in conjunction with approval from Public Works. Mr. Lewis will also summarize the current Code language and add the State’s hammerhead requirements. Commissioner Smolen stated that adequate signage and enforcement are also important to ensure that parking doesn’t impede the passage of safety equipment. Commissioner Power noted that if the City imposes parking requirements, it should be responsible for providing the signage. This will help keep the signage consistent as well.
  C. Planning Commission Duties and Responsibilities and Code Enforcement: Discussion ensued regarding code enforcement vs land use enforcement. Mr. Lewis noted that in Yachats he is developing a list of sign offs to ensure that tentative approval properly results in final approval, and will bring a sample to the next meeting. Commissioner Power stated that it would be helpful to have documentation regarding any changes between the tentative and final approvals. The Commission talked about the Breeze View development. Mr. Lewis indicated that he had researched the issue of the pathway to the beach and a decision of the Commission had removed that item from the final conditions of approval. A general discussion then ensued regarding the process for tentative and final approvals of subdivisions. Commissioner Maré wondered if the streets in the proposed Spring Street project were public rights of way. Mr. Lewis will look into this issue, and provide further information at the next meeting. He will also review the conditions for the Crestview Golf Course subdivision and Land and Sea Development.
  D. Other Issues: None.
8. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 28th day of September, 2010.
SIGNED by the Chair this 28th day of September, 2010.
Dave Perry, Commission Chair