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PLANNING COMMISSION MEETING MINUTES

MARCH 24, 2009


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:00 p.m. Chair Perry and Commissioners Holland, Johnston, Maré, Smolen, and Woodruff, answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Mr. Bo Smith, coordinator of the Waldport youth sports programs, provided a description of the youth sports program. Mr. Smith’s purpose was to ensure the Planning Commission was knowledgeable of the program as they updated the Recreation section of the Comprehensive Plan. Mr. Smith stated there is one Board for all youth sports. The youth program currently has football, baseball, softball and soccer programs, and is considering adding a track program.
3. COMMISSION COMMENTS AND CONCERNS:
  A. The old ‘Burger Bar’ located on the west side of Hwy. 101 across from Range Drive, is being remodeled and will be the home of the pet store that is currently located (illegally as a retail store) in the Industrial Park.
  B. The Port of Alsea recently turned down a request to provide an easement for the Guptill property.
  C. The Port of Alsea also turned down a request to purchase a vacant lot on Mill Street for parking. There are parking violations and street blockage by loading trucks near the Port.
  D. The best method for filing complaints is to file a written complaint at City Hall.
4. MINUTES: The Commission considered the minutes from the January 27, 2009 meeting. Commissioner Maré moved to approve the minutes as presented. Commissioner Smolen seconded, and the motion carried unanimously on a voice vote. The Commission considered the minutes from the February 24, 2009 meeting. Commissioner Holland moved to approve the minutes as presented. Commissioner Johnston seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: Commission Smolen provided copies of an article on Communication Tower Regulation, expressed the need for the City to have cell tower regulations, gave examples of various group and agency regulations, identified potential health risks, and stated the need to identify the need for cell tower regulation in the Comprehensive Plan. There was Commission consensus for staff to draft a Comprehensive Plan policy, either in the Air, Water & Land Resources Quality section or Public Facilities section, to regulate cell towers for the health, safety, and welfare of the public.
  Commission Woodruff provided copies of an article on A Better Way to Rate Green Buildings that focuses on how LEED sets the standard for green buildings, but questions whether green buildings actually save any energy.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report.
  B. Comprehensive Plan Amendments: The Commission reviewed drafts of several sections of the Comprehensive Plan Goals and Policies. The consensus of the Commission was as follows:
  1) Goal VI. Air, Water and Land Resources Quality: Revise proposed Policy 5 regarding animal waste.
  2) Goal VIII. Recreation: Two edits to Policy 6.
  3) Goal IX. Economy: Add a new policy for the City to undertake an economic opportunity analysis.
  4) Goal X. Housing: Edit Goal 2. Add new Goal #4 regarding energy efficient construction and new Goal #5 regarding promoting green buildings and construction materials.
  5) Goal XI. Public Facilities: Add a new policy to regulate cell towers for the health, safety, and welfare of the public.
  6) Goal XIV. Urbanization: Delete proposed Policy 7. A question was asked if the City requires annexation prior to allowing a property owner to connect to the city sewer. (Staff subsequently confirmed that annexation is required prior to connection to sanitary sewer service.)
  7) Goal XVI. Estuarine Resources: Add new policy recognizing the adopted estuary plan and coordination with Lincoln County and the Port of Alsea.
C. Other Issues: None.
8. ADJOURNMENT: At 3:49 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 28th day of April, 2009.
SIGNED by the Chair this 28th day of April, 2009.
Dave Perry, Chair