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PLANNING COMMISSION MEETING MINUTES

JUNE 23, 2009


1. CALL TO ORDER AND ROLL CALL: In the absence of Chair Perry, Vice-Chair Power called the meeting to order at 2:03 p.m. Commissioners Woodruff, Johnston, Smolen, Power, Maré and Holland answered the roll. Commissioner Perry was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Maré noted that the person who had been taking bikes and repairing them for resale is no longer working in Waldport.
4. MINUTES: The Commission reviewed the minutes from the May 26, 2009 meeting. Commissioner Maré moved to approve the minutes as presented. Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(s): Case File #1-NCALT-PC-09 - Waldport Assembly of God Church: Vice-Chair Power opened the Public Hearing, and called for abstentions, bias, conflicts of interest and ex parte contact. Commissioner Holland noted he lives on property which faces the sanctuary area, but didn’t feel it would be a conflict. He would, however, recuse himself if things changed.
  Mr. Lewis reviewed the staff report, noting that the request was to tear down a portion of the existing building and construct an addition that was about twice as large. The reason that this is before the Commission is because a church is not a permitted use in the DD district, but as a preexisting structure it required an alteration of a nonconforming use.  
  Ron Russell, a representative from the Church, was present and noted that the addition would not change the sanctuary, but it would get rid of a deteriorated section of the building. It will also allow for accommodation of people for potlucks, etc. With the additional parking the total number of people that could be accommodated would be 106.
  Commissioner Smolen asked about exterior lighting, Mr. Russell responded that he had not reviewed the plans but assumed that there would be some exterior lighting. Commissioner Power noted that lights can be a concern if they infringe on other people’s property, so it would be appreciated if they could give consideration in their placement.
  There were no additional comments, so Vice-Chair Power closed the Public Hearing and opened the Planning Commission meeting for deliberations. Commissioner Johnston moved to approve the application with the conditions as proposed in the staff report. Commissioner Woodruff seconded. The motion carried unanimously on a voice vote. Consensus of the Commission was to have the findings signed by the Vice-Chair upon their completion.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his report. He then distributed copies of the proposed realignment of Norwood and Starr, the project that will commence this summer.
  B. Comprehensive Plan Amendments: Mr. Lewis reported that he took all the different sections and put them together in one document, which will be moved forward through the public hearing process. He reminded the Commission that there could be additional changes to the documents as part of the process. He is still working on the comprehensive plan inventory, and will hopefully have that completed by the next meeting. Commissioner Power stated that she felt the document included all the revisions proposed.
  C. Other Issues: Mr. Lewis noted that he had informed the Commission about needing to change the Floodplain ordinance, and he has just received word that the revisions are done. The City has 6 months to get the amendments adopted.
  Commissioner Holland mentioned that he will continue working with the City Manager on the issue of cell towers.
8. ADJOURNMENT: At 2:33 p.m., there being no further business to come before the Commission, the meeting adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 25th day of August, 2009.
SIGNED by the Chair this 25th day of August, 2009.
Dave Perry, Commission Chair