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PLANNING COMMISSION MEETING MINUTES

MARCH 11, 2008


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 6:00 p.m. Chair Perry and Commissioners Balen, Milligan, Power and Holland answered the roll. Commissioner Maré was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: None.
4. MINUTES: The Commission considered the minutes from the January 22, 2008 meeting. Commissioner Power noted a scrivener’s error, as the meeting time for the March 11 meeting was to be at 6:00 p.m. rather than 6:30. Commissioner Balen moved to approve the minutes, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S):
  A. Case File 1-PD-PC-08 - Crestview Golf Club Planned Development Application: Chair Perry opened the public hearing and asked for declarations of abstentions, ex parte contact, bias, and conflicts of interest. None were declared.
  Staff Report: Mr. Lewis reviewed the staff report, noting that residential uses are not identified as an outright or conditional use in a PF zone, except through the Planned Development process. The proposed zoning for the project would be R-1, consistent with surrounding uses. The golf course itself qualifies for the open space requirement. There are two phases proposed, the first being 6 lots adjacent to Green Drive, and the second involving a new street with 29 lots. The applicant had proposed a 50' right-of-way with 10' easements, but the Public Works Department had recommended the standard 56' right-of-way with no additional easements. Chair Perry noted that the applicants were not asking for significant modifications from a majority of the code standard and Mr. Lewis confirmed, noting that basically the only requested modification was a slightly smaller lot size in some cases. Commissioner Balen noted that the narrower street width could result in congestion if residents were allowed to park on the street, and also expressed concern about the intersection with Green Street. Mr. Lewis noted that the lot at the end of the street was part of the project, and would provide line of sight as it was not proposed to be developed.
  Dawn Pavitt, Land Use Consultant, addressed the Commission regarding the application. She stated that the applicants are trying to revitalize the golf course and move ahead to improve the development area. They are asking for 35 lots rather than 350 lots, which is what could be permitted on that property. They want to comply with the City’s Code and will build the streets to those standards. The design will be a traditional neighborhood, with no signs or streetlights, as they want it to blend in with the surrounding area. The golf course will undergo a significant upgrade in design, and will hopefully be completed by June of 2009. The application was consistent with the City’s Comprehensive Plan, Transportation Plan, Development Code, and State requirements. CC&Rs will be developed to protect the scenic and aesthetic qualities, and will also include design standards to provide equity in appearance. Applicant Mark Campbell noted that the redesign of the golf course will improve property safety by designing the course so that golf shots will be directed away from the homes. All the homes are proposed to have fire suppression systems. Developing the residential uses of the property will also help ensure that the improved course will remain affordable to the public.
  Public testimony: Supporting comments were made by the following people: Doug Robinson, Jennie Hafner, Tom Payne, Rocky Houston. Concerns were expressed by Lee Stuart, Val Knox, Richard Before, Dave Andrews and Ann Stewart in regard to potential traffic problems, chemical exposure, contiguity of sidewalks, and map details from the Naples project which had apparently not been provided as part of their conceptual plan approval but which had been used as an exhibit in support of this application.
  Rebuttal: Ms. Pavitt responded that the Naples map had come from the public record of that proceeding. She noted that the original CC&Rs for the original Crestview Hills subdivisions stated that the property would only have to be maintained as a golf course until April of 2008. However, the current owners wish to continue that use, rather than develop the entire property in residential uses. She asked that a copy of those CC&Rs and a recent article from the South Lincoln County New which explains what the applicants are interested in doing both be placed into the permanent record for the application. The applicant would be including on-street parking restrictions in the CC&Rs for the project. Ms. Pavitt noted that whenever new Code standards are developed, there will sometimes be some disconnection between existing development and new development, as in the instance of sidewalks. A 10' buffer strip was being proposed to minimize the impact of additional streets on existing homes, and although traffic will be increased, the overall use of the streets was still in compliance with the City’s requirements. Chair Perry closed the public hearing.
  Deliberations: Commissioner Power asked if the 56' street included the utility easement, the answer was affirmative. Chair Perry noted that street lighting was required by the City’s Code, so eliminating it would be an exception. Ms. Pavitt responded that the applicant would be willing to install lights if they are required. Commissioner Balen asked about the impact on the Naples project. Mr. Lewis responded that if this project is approved, a letter would be sent to the Naples applicant, notifying him of the need for submitting a modified application which excludes the existing golf course property. Mr. Lewis also noted that, at the request of the Naples applicant and the City, the Urban Growth Boundary modification had never been finalized. Following a brief discussion, Commissioner Balen moved to approve the applicant’s request as submitted, and incorporating the recommendations included in the staff report. Commissioner Power seconded. The motion carried unanimously on a voice vote. The findings will be drafted for signature at the next Planning Commission meeting.
  B. Case File 1-CU-PC-08 - South Lincoln County Resources Conditional Use Permit: Mr. Lewis reviewed the staff report, noting that the site had previously been utilized by the 7th Day Adventist Church and Food Share. The South County Resources had been operating out of the storage units on Range Drive.
  Applicants: Tonner Hayes, President of South County Resources, addressed the Commission. Chair Perry asked about the policy for accepting large bulky items. Mr. Hayes responded that they were open for donations two days a week, on Tuesday and Thursday between 1-3. They will have signage stating that donations can only be dropped off during those hours, and will also police the site daily to ensure that dumping does not take place.
  Public Testimony: Marie Sharon, who works with the community clothing giveaway, and Pastor Woodenburg, current owner of the building, both addressed the Commission in favor of the application. Chair Perry then closed the public hearing.
  Deliberations: Commissioner Balen moved to approve the application with the recommended conditions of approval. Commissioner Milligan seconded, and the motion carried unanimously on a voice vote. Consensus of the Commission was to have Chair Perry sign the findings upon completion.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed the report.
  B. Comp Plan Amendments: Consensus of the Commission was to defer this item to the next meeting.
  C. Other Issues: Commissioner Balen stated that he would be submitting a letter of resignation to the City Council. He stated that he had enjoyed his time on the Commission, and the Commissioners thanked him for his many years of service.
8. ADJOURNMENT: At 8:15 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 22nd day of April, 2008.
SIGNED by the Chair this 22nd day of April, 2008.
David Perry, Chair