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PLANNING COMMISSION MEETING MINUTES

AUGUST 26. 2008


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 2:00 p.m. Chair Perry and Commissioners Woodruff, Johnston, Smolen, Power, Maré and Holland answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Holland asked whether the City would have jurisdiction over the small parcel recently annexed to the City if any requests came in for location of a cell tower. City Planner Lewis noted that the City would now have jurisdiction, but Southwest Lincoln County Water District had indicated that their plans for the property at present only include continuation and possible expansion of the existing use. However, the City may want to look at Code language to address cell towers. It may be possible to also put broad language addressing such facilities in the Comprehensive Plan. Commissioner Mare asked about the Code Compliance officer, wondering if he was only responding to complaints. Staff responded that Mr. Kittel was also proceeding on his own. Commissioner Power asked about sandwich boards, which are currently prohibited according to the City’s Code. Commissioner Maré also asked about the Mercantile building, as the front has been painted but the sides have not. He wondered if the work had brought the building into compliance. Staff responded that this would be up to the City Manager to determine.
4. MINUTES: The Commission considered the minutes from the July 22, 2008 meeting. Commissioner Smolen moved to approve the minutes as presented. Commissioner Holland seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S): None.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report, noting that the Community College has submitted their plans.
  B. Comprehensive Plan Amendments: Mr. Lewis spoke briefly on the process of the amendments, and asked for opinions on issues related to transportation. A summary of the discussion included improvements in pedestrian facilities and other multi-modal connectivity, public transit improvements, upgrading street standards, accommodation of critical facilities, and dealing with the possibility of small developments south of town and what it would take to trigger new requirements. Mr. Lewis noted that ODOT would probably appreciate a more proactive approach to dealing with the possibility of several small developments south of town and the potential impact to Highway 101.
  Discussion ensued regarding scheduling future meetings. Consensus of the Commission was to have a workshop session in September, unless any public hearings need to be scheduled, and to invite representatives from the Port, Emergency Services, the school, and ODOT. The workshop will be held on September 23 at 2:00 p.m.
8. ADJOURNMENT: At 3:35 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 28th day of October, 2008.
SIGNED by the Chair this 28th day of October, 2008.
Dave Perry, Chair