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PLANNING COMMISSION MEETING MINUTES

AUGUST 13, 2007


1. Call to Order and Roll Call: Chair Perry called the meeting to order at 4:00 p.m. Commissioners Balen, Maré, Milligan, and Power answered the roll. Commissioners Meatzie and Streeter were absent. A quorum was present.
2. Discussion/Action Items: The Commission continued their review of the proposed development code amendments for setbacks from the zone of riparian vegetation and top of bluff in the Coastal Shorelands Overlay Zone, and the street width standards. The recommended revisions will be further discussed at the next regular Planning Commission meeting on August 28, 2007, and a recommendation will be forwarded to the City Council.
3. Adjournment: At 5:30 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 23rd day of August, 2007.
SIGNED by the Chair this 23rd day of August, 2007.
Dave Perry, Chair



AUGUST 28, 2007


1. CALL TO ORDER AND ROLL CALL: Chair Perry called the meeting to order at 6:34 p.m. Chair Perry and Commissioners Power, Maré, and Balen answered the roll. Commissioners Meatzie, Milligan and Streeter were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: The Commission wondered if a letter had been received from Commissioner Streeter yet. Staff noted no letter has been received, but the fact is that Commissioner Streeter has missed more than three consecutive meetings, so the Council can declare the position vacant and fill it by appointment.
4. MINUTES: The Commissioner considered the minutes from the July 24, 2007 Commission meeting. Commissioner Balen moved to approve the minutes as presented. Commissioner Maré seconded, and the motion carried unanimously on a voice vote. Commissioner Balen then moved to approve the minutes of the August 13, 2007 Commission workshop. Commissioner Power seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS:
  A. Case File 2-CU-PC-07, Wiebe Conditional Use Application: Chair Perry asked for declarations of bias, conflicts of interest, ex parte contact. None were noted, and there were no objections to any member of the Commission hearing the case. Mr. Lewis reviewed the staff report, noting that this application was to construct storage units in the Industrial Park. Initially the applicant was planning on putting in 8 storage units, though they may end up installing as many as 20. Parking was not identified on the plot plan, but there was adequate space available, even for the maximum number of units. The applicant provided assurance to the Commission that the use would be strictly storage, no other uses. Initially it will be storage for the applicant, but the expanded use would be commercial in nature. Mr. Lewis noted that if the configuration were significantly changed, the applicant would have to reapply, but this application was for personal/commercial use. At the time it becomes commercial, there may be installation of fencing and/or signage, to be installed in conformance with the code. There was no additional testimony, and there were no comments from the audience. Chair Perry closed the public hearing and opened the Commission meeting for deliberations.
  Commissioner Maré noted that the application was well within the bounds of what was planned for the industrial area, and he had no objection. There were no other comments. Commissioner Balen moved to approve the application with the proposed staff recommendations. Commissioner Maré seconded. The motion carried unanimously on a voice vote. Consensus of the Commission was to have the Chair sign the findings upon drafting.
  B. Case File 1-VAR-PC-07, Horlings Variance Application: Chair Perry asked for declarations of bias, conflicts of interest, ex parte contact. None were noted, and there were no objections to any member of the Commission hearing the case. Mr. Lewis reviewed the staff report, noting the applicant was asking for variance to utilize on-street parking for a proposed daycare/dance studio. They would be operating the lower half of the two -story building as a daycare center, and using the upper half for an evening dance studio. Mr. Lewis noted that daycare would require some parking for employees, but most of the parking would be short-term for dropping off and picking up the children. The dance studio would require one space for each instructor, and one space for each 100 square feet of floor area, or a total of 16 spaces. There are currently 7 parallel parking spaces along Highway 34, 19 diagonal parking spaces in the public right-of-way next to the Presbyterian Church on Bay Street, 7 parallel parking spaces on the west side of Bay Street, and 6 parallel parking spaces on Huckleberry Street, so the Planner felt that adequate parking was available to the use. Eugene Cvar and Sherrie Smolen addressed the Commission regarding potential safety issues and handicapped accessibility. It was noted that there was at least one designated handicapped parking space on Bay Street, and access to the sidewalk at that point.
  Chair Balen closed the public hearing and opened the Planning Commission meeting for deliberations. The Commission discussed the parking and traffic safety issues, as well as fire safety and emergency exits. Consensus of the Commission was to add a fire life safety review and review by the Lincoln County building department for accessibility to the findings. Following discussion, Commissioner Power moved to allow the variance with the conditions as amended. Commissioner Maré seconded, and the motion carried unanimously on a voice vote. Consensus of the Commission was to have Mr. Lewis draft the findings for signature by the Chair upon completion.
  C. Case File 3-PD-PC-06A - D&S Ventures (Naples Golf & Beach Resort). Mr. Lewis reviewed his written report, noting the request was for tentative approval of a 34-unit subdivision which was part of the Naples project. The application was consistent with the preliminary plan approval and current zoning requirements. One letter of testimony had been received, requesting that construction traffic use Dahl Avenue rather than Green Drive. The applicant would need to arrange access with the intervening property owner. Central Oregon Coast Fire and Rescue District had reviewed the plans, and tentatively approved pending final design and construction. Mr. Lewis noted that the proposed density is in compliance with the overall plan, as there are only 34 homes proposed in an area that could have held up to 45. The majority of the lots were adjacent to the school property, and one recommended condition was that a minimum of one public pedestrian access be provided to link to the school property. Mr. Lewis noted that an additional request from the applicant was to allow a portion of each building to exceed the 30' height limit. This would be allowed under the Planned Development designation of the overall plan and would not require an additional variance, should the Planning Commission approve. Mr. Lewis then reviewed the proposed conditions of approval.
  Applicant’s presentation: Mr. Hoyte addressed the Planning Commission, noting that he was still working with ODOT to move the weigh station, which was taking longer than anticipated, therefore they had decided to move ahead with the proposed subdivision, since that property was not affected by the Highway 101 access. He indicated that he was certainly in favor of connection with pedestrian ways to the school as well as with the trail plan in the initial master plan. The proposed height variance was to allow for a "crow’s nest" or "widow’s walk" projection, limited in size, on some of the homes, but that the overall height of the buildings would not increase. This was only an idea at this point, but he would like to have the ability to add the element without having to reapply. He explained that this was often an element in beach towns, and CC&R’s would be developed to ensure that a certain design standard was incorporated. Shawn Moore, civil engineer, also addressed the Commission regarding the slope of the land and the types of views that would be available to the proposed lots.
  The following individuals addressed the Commission: Sue Stanford, Ronn Berry, Eliot Estes and Kittie Boehm. Concerns were expressed regarding construction traffic on Green Drive, the existing and potential traffic problems on Crestline Drive (especially near the school), the visual impact of the proposed architectural projections, storm water drainage, and whether minimizing the density of the proposed subdivision would result in additional density in other areas of the overall project. Gene Cvar also noted a perceived conflict of interest for Commissioner Milligan in making decisions regarding the current or future development of the property, in light of the fact that she was still involved in real estate sales.
  Applicant’s rebuttal: Mr. Hoyte noted that the overall site master plan does show a connection for Dahl Street, although they don’t currently own the property. They do plan on acquiring the property and making it a second access, and at present have verbal permission for construction traffic to utilize the route rather than using Green Drive. He indicated that they do have a storm water plan in place and the natural drainage ways would all be protected. He also mentioned that at this point he was only asking consideration of the height variance, but was more than willing to put that off until he had more detail to present to the Commission. Mr. Hoyte stated that the standards will be in place by the time the infrastructure is completed and before the lots are sold. He noted that they were not planning to increase the overall number of homes, though some redesign may take place in the proposed condos and town homes in the denser areas.
  Chair Perry closed the public hearing and opened the Planning Commission meeting for deliberations. Discussion ensued regarding the proposed height variance. Consensus of the Commission was that the applicant could come back for a modification or variance when design elements are more detailed. Additional discussion then ensued regarding the traffic impact of construction. Commissioner Balen moved to approve the application for tentative approval, including the addition of a condition to address the construction traffic, requiring heavy traffic and equipment to access the property via Dahl Avenue. Commissioner Power seconded, and the motion carried unanimously on a voice vote. Consensus of the Commission was to have the Chair sign the findings once they have been prepared by the City Planner.
  At 8:30 p.m. the Commission recessed for a brief break. The meeting reconvened at 8:37 p.m.
7. DISCUSSION/ACTION ITEMS:
  A. Case File 1-ZC-PC-07 - Guptill/Sutton Zone Change Application: The Commission reviewed the Findings, Conclusion and Final Order. Chair Perry asked if he should abstain from the vote, but it was determined that his vote was necessary for a quorum. Mr. Lewis clarified that this application only dealt with the proposed zone change, the property still remained in an R-1 zone. Commissioner Power noted a scrivener’s error in the Conclusions, omitting the word "be" in Conclusion A. Commissioner Balen moved to approve the Findings, Commissioner Power seconded. The motion carried unanimously on a voice vote.
  B. Development Code Amendments: Mr. Lewis summarized the discussion from the Work Session regarding the definition for "top of bluff" and the additional language for the Coastal Overlay Zone and Street Standards. Commissioner Maré moved to forward the amendments to the City Council, with a recommendation to approve them as presented. Commissioner Power seconded, and the motion carried unanimously on a voice vote.
  C. Planning Report: Mr. Lewis reviewed his written report, clarifying that the property line adjustment and partition applications had been for the property north of the Hilltop Market, not south as written in the report.
8. ADJOURNMENT: At 8:52 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 22nd day of January, 2008.
SIGNED by the Chair this 22nd day of January, 2008.
David Perry, Chair