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PLANNING COMMISSION MEETING MINUTES

APRIL 24, 2007


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 6:33 p.m. Chair Balen and Commissioners Perry, Power and Maré answered the roll. Commissioners Meatzie, Milligan and Streeter were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Chair Balen asked about the status of the Downtown Revitalization Project. Mr. Lewis responded that there had only been one bid, which had come in significantly over the Engineer’s estimate. Part of the problem was that ODOT had 14 projects being bid all at the same time, so contractors who might have been interested in the project may not have had sufficient time to prepare a bid. The project was going out to be rebid, which will hopefully happen in June. The work would then probably take place beginning in the fall and finishing in the spring.
4. MINUTES: The Commission considered the minutes from the February 27, 2007 meeting. Commissioner Maré moved to approve the minutes as presented. Commissioner Power seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: Case File 1-CU-PC-07, Olsen Conditional Use Application:
  Chair Balen opened the Public Hearing, calling for abstentions, conflicts of interest, declarations of bias or ex parte contact. None were announced.
  Staff Report: Mr. Lewis reviewed the staff report, noting that the applicant was requesting a conditional use permit to construct a building in the Industrial Park.
  Applicant’s Presentation: The applicant was not present to address the Commission. The Commission reviewed the material submitted, and discussion ensued. It was determined that there was not sufficient information regarding the proposed uses of the property. Consensus of the Commission was to direct the Planner to contact the applicant, requesting a written statement of the intended use of the property and, depending on the proposed use, how issues such as environmental impact would be addressed. The hearing would be continued until the next Planning Commission meeting.
7. DISCUSSION/ACTION ITEMS:
  The Commission reviewed the Planning report. Consensus of the Commission was that they would like to see the checklists for the applications in the DD zone. A brief discussion ensued regarding the possibility of requiring that exterior work be completed in a timely manner.
  A. Potential Development Code Amendments: The Commission discussed the proposed amendments. Commissioner Power asked about the curbline being established as 12 feet from the property line and Mr. Lewis explained that this was requested by Public Works, in order to allow for utility lines and meter boxes. The Code did have provisions for exceptions upon approval by the Planning Commission. A brief discussion then ensued regarding curbline, sidewalk and planting strips. The Commission felt that the sidewalk should be separated from the curb by a planting strip. Mr. Lewis noted that he would suggest a change to Chapter 12.16 to clarify that requirement.
  In regard to manufactured home requirements, Commissioner Perry clarified that his suggestion was to change the first paragraph to reference current statute requirements, which included roof pitch and building materials. He also noted that in the tiedown section "Columbia River" should be changed to "Alsea River".
  Mr. Lewis noted that if the Commission reached consensus on the draft standards, the public hearing process could begin. A 45-day notice needs to be sent to DLCD, followed by a Measure 56 notice to property owners. The earliest practicable meeting to hold the public hearing would be the July meeting.
  A brief discussion ensued regarding carports and garages, and whether the City wanted a requirement that garages could not be converted to living space. Commissioner Power noted that she was not ready to make any decision regarding this issue and would like further discussion to take place.
  B. Planning Report and May 2007 Planning Commission Meeting Date: The Planning report was previously discussed. Following a brief discussion, the Commission determined that the next regular meeting would be held June 12, 2007 at 6:30 p.m.
  C. Other issues: Discussion ensued regarding the issue of whether a multi-family structure was legally operating in an R-1 zone. Mr. Lewis indicated that a letter had been drafted to the current owner of the property which stated that written documentation was needed to prove that this structure has been continuously occupied as a multi-family dwelling from the time that the zoning changed to present, in order to grant it non-conforming status. Four letters had been received to-date. When the City first adopted its zoning ordinance (1961), the designation of "Restricted Residential" allowed single-family, multifamily, dental/physician offices and other uses associated with a dwelling. In 1973, the City adopted a zoning ordinance that established different residential zones. Commissioner Perry stated that his family lived there in the 70's, including 1973, and although it had an upstairs apartment and an office space it was rented as a single-family residence at that time. Discussion ensued. Mr. Lewis noted he has been working on a staff response, and this information was helpful.
8. ADJOURNMENT: At 8:28 p.m., there being no further business to come before the Planning Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 12th day of June, 2007.
SIGNED by the Chair this 12th day of June, 2007.
Samuel Balen, Chair