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PLANNING COMMISSION MEETING MINUTES

SEPTEMBER 26, 2006


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 6:33 p.m. Chair Balen and Commissioners Perry, Meatzie, Milligan, Power and Cutter answered the roll. Commissioner Streeter was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Milligan asked about the plans for the lot on the corner of Highway 101 and 34. Mr. Lewis stated that the plans have not yet been submitted but it was his understanding it would be a multi-unit commercial enterprise.
4. MINUTES: The Commission considered the minutes from the August 22, 2006 meeting. Commissioner Cutter moved to approve the minutes as presented. Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
  A. Case File 1-PD-PC-06 Alsea Village Planned Development (Dream Harbor LLC) Consideration of Final Approval for Phase 1: Chair Balen noted that it appeared as though the ten requirements from the tentative approval have been completed. Mr. Lewis concurred, indicating that the condition of approval #5, having to do with the street, is one change from the original approval. The original approval stated that there would be a minimum pavement of 28' including two one-lane travel lanes, but the applicant was proposing to make it a one-way street with rolled curbs to allow for two-way traffic for emergency vehicles. This would make the street more pedestrian-friendly. The Fire District gave tentative approval to the plan, and Public Works provided a statement that the City would not maintain the street because of the material being used (pavers). Mr. Lewis distributed a new illustrative plan, and Jake Johnson then addressed the Planning Commission regarding the proposed plan. He noted the concept was a complete urbanized development, with pedestrian access throughout. The road will be used as a catchbasin for water to recycle, with a roadbed that is slightly lower than the pedestrian walks. They had designed the turns to be circumnavigated by the longest ladder truck in Portland. The Port will be working with them to designate and design the park areas and the boardwalk. Discussion ensued regarding the viewability of the units and the proposed stair-step design, when the project would begin, and the type of designs for the units. Mr. Johnson noted that they had 12 building plans available, each one can only be used twice, and they could not be next to each other. This will prevent the project from looking like tract housing. They were hoping to get started in early October. Commissioner Cutter moved to grant the final approval for Phase 1 as outlined, including the revised street layout. Commissioner Milligan seconded, and the motion carried unanimously on a voice vote. Chair Balen stated the project was interesting and exciting, and may encourage others to improve their properties as well. The Commission concurred.
  B. Potential Development Code Amendments: Mr. Lewis noted that he had not yet had time to prepare any further amendments, and the GIS demonstration that had been planned had to be cancelled as the software is not yet installed on the laptop.
  Chair Balen asked to staff to look at a regulation to enforce a construction time limit for various projects, ie family residences completed in a year, providing for extensions, and setting fines for non-completion. Mr. Lewis responded that he could bring in a couple examples of language in that regard. Chair Balen noted another concern was people using the street right-of-way for plantings and displays, and wondered how that could be prevented. Commissioner Cutter indicated there was significant encroachment along Crestline Drive, with fences and shrubs in places where road extensions and sidewalks will eventually be installed. It was suggested that City staff set aside some time to travel around the City, taking pictures and contacting property owners. Commissioner Perry commented that many parts of Old Town are neglected and run down, which makes it difficult to find anyone willing to invest in the area.
  C. Planning Report: Mr. Lewis reviewed his written report. He indicated that Oregon Coast Bank was planning to build on the small lot north of the insurance building, on Hemlock and Maple Street. The multi-unit development on the front lot would be the first building under the new Downtown District regulations, and Mr. Lewis invited the Commission to review the proposed plans when they are submitted.
  Commissioner Cutter reported that the Ford Foundation grant projects being discussed right now include ideas such as bike racks, drinking fountains, walking trail kiosks, and other such improvements. He will report again at the October meeting. Commissioner Milligan suggested they consider a gateway sign for Waldport, which is something she has been promoting for the past few years.
8. ADJOURNMENT: At 7:55 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 24th day of October, 2006.
SIGNED by the Chair this 24th day of October, 2006.
Samuel Balen, Chair