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PLANNING COMMISSION MEETING MINUTES

FEBRUARY 22, 2005


1. Call to Order and Roll Call: Chair Balen called the meeting to order at 6:30 p.m. Mr. Lewis administered the oath of office to Mr. Meatzie and Ms. Power, who then took their seats at the table. Chair Balen and Commissioners Perry, Meatzie, Cowie, and Power answered the roll. Commissioner Milligan was absent. A quorum was present.
2. Citizen Comments and Concerns: None.
3. Commission Comments and Concerns: None.
4. Minutes: The Commission considered the minutes from the January 25, 2005 meeting. Commissioner Meatzie moved to approve the minutes with one correction on page 2, line 6 the word “does”. Commissioner Perry seconded, and the motion carried unanimously on a voice vote.
5. Correspondence: None.
6. Public Hearing:
  A. Case File 1-CU-PC-05, Martha F. Johnston: Chair Balen opened the Public Hearing, calling for abstentions, conflicts of interest, bias or ex parte contact. None were announced.
Staff Report: Mr. Lewis reviewed the staff report, explaining that the applicant was requesting a conditional use to operate a two-room bed and breakfast inn at a single family residence in the Residential R-3 zone. He noted that one particular item the Commission should address is the off-street parking requirement and whether or not two parking spaces should be allowed within the required street yard.
Applicant presentation: Martha F. Johnston addressed the Commission. She provided information regarding her desire to operate a bed and breakfast, and addressed the parking situation explaining the existing one-car garage and two parking spaces in front of the garage. Commissioners asked questions about the number of bathrooms, no need for state health inspections for a bed and breakfast inn with only one or two guest rooms, and plans for signs.
  Chair Balen closed the Public Hearing and reopened the Planning Commission meeting. A discussion ensued regarding parking and the Commission determined that a hardship would result if two parking spaces were not allowed in the street side yard due to the small lot and the ample off-street and on-street parking that is available at the subject property; that modification to the off-street parking within the required street yard will not result in the use being detrimental to properties in the surrounding area or in the City as a whole; and that the purposes of this code are fulfilled. In addition to the three off-street parking spaces, on-street parking is available along both street frontages. Site reconnaissance indicates two on-street parking spaces front the property on Commercial Street and three parking spaces on Pine Street. Commissioner Power and Commissioner Perry stated that they believe the request is appropriate because Old Town lends itself to a mix of land uses and this is consistent with redevelopment efforts of Old Town. Commissioner Meatzie moved to approve the M. Johnston application as written. Commissioner Cowie seconded. The motion carried unanimously on a voice vote. Chair Balen recommended signing the findings upon completion without further Commission review since there were no changes, and received consensus of the Commission.
7. Discussion/Action Items:
  A. Consideration of Findings and Conclusion for Whispering Woods Subdivision (2005 Amendment): The Commission discussed conditions of approval. Chair Balen stated that the findings reflect the Commission’s actions. Chair Balen moved to approve the findings. Commissioner Perry seconded. The motion carried, with Commissioner Power abstaining and the rest of the Commission voting unanimously for approval.
  B. Planning Report: Mr. Lewis reviewed his written report.
  C. Continued Review of Proposed Development Code Additions/Revisions: The Commission reviewed Chair Balen’s redraft of building height and architectural guidelines. The one change discussed by the Commission was to change the term “encourage Pacific Northwest design” to “reflecting the designs of the Oregon Coast”.
  It was noted that Commissioner Cowie would be leaving the area, and had submitted his resignation from the Planning Commission. The Commission thanked Mr. Cowie for his service and wished him the best of luck on his new job.
8. Adjournment: At 8:00 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 22nd day of March, 2005.
SIGNED by the Chair this 22nd day of March, 2005.
Samuel Balen, Chair