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PLANNING COMMISSION MEETING MINUTES

OCTOBER 26, 2004


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 6:33 p.m. Chair Balen and Commissioners Meatzie, Milligan, Cowie, Cutter and Cvar answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Meatzie noted that the carport built on the property next to his building was very small, and was being used for storage. The Code requires a garage or carport to be built in conjunction with a new home, but does not address size or use. Commissioner Cutter stated that the Commission should look at incorporating language into the development code to encourage building that will have the greatest survivorship in the event of a tsunami, and to locate key facilities in areas that would not be subject to inundation. Chair Balen and Commissioner Cvar agreed that this was a valid concern. Chair Balen asked about the League of Oregon Cities Conference, and indicated that he might be interested in attending. Staff will provide the information to him.
4. MINUTES: The Commission considered the minutes from the September 28 meeting. Commissioner Meatzie moved to approve the minutes as presented. Commissioner Cowie seconded, and the motion carried on a voice vote, with Commissioners Milligan and Cvar abstaining due to absence from the meeting.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: Case File 2-CU-PC-04, Newport-Waldport Acquisitions (Parent Company of Copeland Lumber.
  Chair Balen opened the Public Hearing, and called for any abstentions, ex parte contact, bias or conflicts of interest. None were announced.
  Staff Report: Mr. Lewis reviewed his written report, explaining that the conditional use permit was to utilize an existing building to establish a pre-painting and staining business, all work to be done indoors in a controlled environment. He corrected the staff report to reflect that there was only one 3500 square foot building on the property. He noted that there is more than ample room for the required parking, which is calculated at 6 spaces.
  Applicant's Presentation: Grant Forest addressed the Commission. He clarified that this would not be a retail establishment, and they would not be using any of the land for storage as everything needed to be stored inside to keep it dry. Mr. Forest explained that the controlled environment would provide a heavier mil thickness of paint on the product, which results in a better warranty. The spraying would be done in a paint box which recycles the paint, and there would be an exhaust system. Commissioner Cowie asked if this was regulated by DEQ. Steven Beck addressed that issue, noting that they are working with the paint suppliers and the parts per million were so minimal it was not a DEQ concern. The only concern was disposal, which he assured the Commission would be handled correctly and not released into the environment. Discussion ensued regarding traffic volume and number of employees. Mr. Beck explained that they were anticipating on having six employees and one to three trucks per day. The trucks were the small trucks from the main yard to the painting site, rather than the large delivery trucks. Commissioner Milligan thanked the applicants for bringing jobs to Waldport.
  Proponents Presentation: Chris Graamans, owner of the nearby woodworking shop noted that he did not have a comment specific to the application but was confused as to why there was a conditional use process for a straightforward light industrial use in an industrial zone. The Commission responded that issues such as proximity to the school, traffic concerns, drainage and parking could be reviewed as part of this process. Commissioner Cowie noted the requirements for the Cityís IP zone are almost identical to the Countyís requirements, and wondered if other cities were the same. Mr. Lewis responded that Yachats has no Industrial Zone, and that Depoe Bay allows many permitted outright uses. Commissioner Cowie suggested the Planning Commission look at other codes around the state to determine if changes could be made for ease of application. Mr. Lewis agreed, noting that this application was a case where there was a change in ownership but no outward changes to the existing building. The Planning Commission could look at this in conjunction with the other changes in the code.
  Opponents Presentation: None.
   Chair Balen closed the Public Hearing and opened the Planning Commission meeting for discussion. Commissioner Cvar moved to approve the application with the three suggested conditions. Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote. Consensus of the Commission was favorable to having Mr. Lewis prepare the findings of fact for Chair Balenís signature in order to expedite the process.
7. DISCUSSION/ACTION ITEMS:
  A. Planning Report: Mr. Lewis reviewed his written report. Concerns were raised about voter signs being placed in the right-of-way, and signage at a house on Cedar and Starr Street. Mr. Lewis will look into the matter.
  B. Other Issues: The Commission returned to the discussion regarding requirements in the IP zone. Mr. Lewis will look at other codes for cities around the state and make a recommendation for inclusion in the development code revisions. Mr. Lewis also noted that future access to IP zone on Crestline Drive would be needed before it can be developed, this was identified in the Cityís Transportation Master Plan. He also agreed with Chair Balen that provision of sewer will be necessary to develop the property.
  C. Continued Review of Proposed Development Code Additions/Revisions: A lengthy discussion ensued. Mr. Lewis will make the proposed revisions and the topic will be taken up again.
Consensus of the Commission was to hold the next Planning Commission meeting on Monday, December 13th at 6:30 p.m.
8. ADJOURNMENT: At 8:14 p.m., there being no further business to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 13th day of December, 2004.
SIGNED by the Chair this 13th day of December, 2004.
Samuel Balen, Chair