OCTOBER 26, 2004
1. CALL TO ORDER AND ROLL CALL: Chair
Balen called the meeting to order at 6:33 p.m. Chair Balen and Commissioners
Meatzie, Milligan, Cowie, Cutter and Cvar answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Meatzie noted that the carport
built on the property next to his building was very small, and was being used
for storage. The Code requires a garage or carport to be built in conjunction
with a new home, but does not address size or use. Commissioner Cutter stated
that the Commission should look at incorporating language into the development
code to encourage building that will have the greatest survivorship in the event
of a tsunami, and to locate key facilities in areas that would not be subject to
inundation. Chair Balen and Commissioner Cvar agreed that this was a valid
concern. Chair Balen asked about the League of Oregon Cities Conference, and
indicated that he might be interested in attending. Staff will provide the
information to him.
4. MINUTES: The Commission considered the minutes from the September 28 meeting.
Commissioner Meatzie moved to approve the minutes as presented. Commissioner
Cowie seconded, and the motion carried on a voice vote, with Commissioners
Milligan and Cvar abstaining due to absence from the meeting.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: Case File 2-CU-PC-04, Newport-Waldport Acquisitions (Parent
Company of Copeland Lumber.
Chair Balen opened the Public Hearing, and called for any
abstentions, ex parte contact, bias or conflicts of interest. None were
announced.
Staff Report: Mr. Lewis reviewed his written report,
explaining that the conditional use permit was to utilize an existing building
to establish a pre-painting and staining business, all work to be done indoors
in a controlled environment. He corrected the staff report to reflect that there
was only one 3500 square foot building on the property. He noted that there is
more than ample room for the required parking, which is calculated at 6 spaces.
Applicant's Presentation: Grant Forest addressed the
Commission. He clarified that this would not be a retail establishment, and they
would not be using any of the land for storage as everything needed to be stored
inside to keep it dry. Mr. Forest explained that the controlled environment
would provide a heavier mil thickness of paint on the product, which results in
a better warranty. The spraying would be done in a paint box which recycles the
paint, and there would be an exhaust system. Commissioner Cowie asked if this
was regulated by DEQ. Steven Beck addressed that issue, noting that they are
working with the paint suppliers and the parts per million were so minimal it
was not a DEQ concern. The only concern was disposal, which he assured the
Commission would be handled correctly and not released into the environment.
Discussion ensued regarding traffic volume and number of employees. Mr. Beck
explained that they were anticipating on having six employees and one to three
trucks per day. The trucks were the small trucks from the main yard to the
painting site, rather than the large delivery trucks. Commissioner Milligan
thanked the applicants for bringing jobs to Waldport.
Proponents Presentation: Chris Graamans, owner of the nearby
woodworking shop noted that he did not have a comment specific to the
application but was confused as to why there was a conditional use process for a
straightforward light industrial use in an industrial zone. The Commission
responded that issues such as proximity to the school, traffic concerns,
drainage and parking could be reviewed as part of this process. Commissioner
Cowie noted the requirements for the City’s IP zone are almost identical to the
County’s requirements, and wondered if other cities were the same. Mr. Lewis
responded that Yachats has no Industrial Zone, and that Depoe Bay allows many
permitted outright uses. Commissioner Cowie suggested the Planning Commission
look at other codes around the state to determine if changes could be made for
ease of application. Mr. Lewis agreed, noting that this application was a case
where there was a change in ownership but no outward changes to the existing
building. The Planning Commission could look at this in conjunction with the
other changes in the code.
Opponents Presentation: None.
Chair Balen closed the Public Hearing and opened the Planning
Commission meeting for discussion. Commissioner Cvar moved to approve the
application with the three suggested conditions. Commissioner Meatzie seconded,
and the motion carried unanimously on a voice vote. Consensus of the Commission
was favorable to having Mr. Lewis prepare the findings of fact for Chair Balen’s
signature in order to expedite the process.
7. DISCUSSION/ACTION ITEMS:
A. Planning Report: Mr. Lewis reviewed his written report.
Concerns were raised about voter signs being placed in the right-of-way, and
signage at a house on Cedar and Starr Street. Mr. Lewis will look into the
matter.
B. Other Issues: The Commission returned to the discussion
regarding requirements in the IP zone. Mr. Lewis will look at other codes for
cities around the state and make a recommendation for inclusion in the
development code revisions. Mr. Lewis also noted that future access to IP zone
on Crestline Drive would be needed before it can be developed, this was
identified in the City’s Transportation Master Plan. He also agreed with Chair
Balen that provision of sewer will be necessary to develop the property.
C. Continued Review of Proposed Development Code
Additions/Revisions: A lengthy discussion ensued. Mr. Lewis will make the
proposed revisions and the topic will be taken up again.
Consensus of the Commission was to hold the next Planning Commission meeting on
Monday, December 13th at 6:30 p.m.
8. ADJOURNMENT: At 8:14 p.m., there being no further business to come before the
Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 13th day of December, 2004.
SIGNED by the Chair this 13th day of December, 2004.
Samuel Balen, Chair