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PLANNING COMMISSION MEETING MINUTES

FEBRUARY 25, 2003


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 6:35 p.m. Chair Balen and Commissioners Meatzie, Cvar and Cutter answered the roll. Commissioners Hauser, Milligan and Uhl were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: None.
4. MINUTES: The Commission considered the minutes from the December 11, 2002 meeting. Commissioner Cutter moved to approve the minutes as presented, Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. DISCUSSION/ACTION ITEMS:
 A. Enforcement Issues: Chair Balen reviewed his article regarding the concerns of the Planning Commission about code violations. The City Planner had suggested a couple revisions to the article, to which the Commission agreed. Consensus of the Commission was to direct staff to publish the article in the media.
 B. Memo Re Term Expirations: Commissioners Balen and Hauser consented to continue to serve on the Planning Commission for another term. Consensus of the Commission was to postpone the election for Chair to the next meeting, when hopefully all members of the Commission would be present.
 C. Planner Report: Mr. Lewis reviewed his written report. Mr. Church suggested that the Planning Commission look at the issue of a commercial operation within a residential area and issues such as accessory lighting, which the Code doesn’t really address. Discussion ensued regarding lights and when they encroach on other people's property. Commissioner Cutter noted that this would involve setting a luminosity limit, because property owners are entitled to illumine their property. Chair Balen noted this was worth looking into, and possible remedies to solve the problem should also be provided. Mr. Lewis mentioned a group from Arizona that promotes the ability to see the stars at night by calming lighting down. Commissioner Cutter will review the Development Code with respect to lighting requirements in various zones.
 Mr. Lewis noted that there will be a workshop of the City Council and Economic Development Committee to review and select the refined alternative designs for the Downtown Refinement plan. There will also be a discussion at the March 25 Planning Commission meeting regarding potential text amendments, such as changing parking standards. A public hearing will then be scheduled in front of the Planning Commission, followed by a public hearing in front of the City Council, prior to adoption of the text amendments. Mr. Lewis mentioned that the City has applied for a Traffic Enhancement Grant to accomplish the proposed improvements from the Downtown Refinement Plan. The final issue was that there was a land use training workshop scheduled for March 8th in Newport. Commissioner Cvar noted that he had attended a similar training a few years ago, and found it helpful and useful. Commissioners Balen and Meatzie indicated they would like to attend.
 D. Other issues: Chair Balen asked about the status of the skateboard facility. Commissioner Meatzie noted receipt of an email from Ms. Vagenas that Airspeed was in town and were going to be staying at her house while she was on vacation. Staff gave a brief update of the progress to-date, noting that once Airspeed has looked at the site, the trees would be marked for removal and approved by Ms. Leonard, Mr. McClintock, Mr. Lewis and Ms. Woodruff. A soils analysis will be done as part of the preliminary siting process.
8. ADJOURNMENT: At 7:22 p.m., there being no further business to come before the Commission, Commissioner Cutter moved to adjourn. Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport Planning Commission this 25th day of March, 2003.
SIGNED by the Chair this 25th day of March, 2003.
Sam Balen, Planning Commission Chair