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PLANNING COMMISSION MEETING MINUTES

MAY 21, 2002


1. ROLL CALL: Vice-Chair Hauser called the meeting to order at 6:30 p.m. Vice-Chair Hauser and Commissioners Milligan, Meatzie, Cvar and Uhl answered the roll. Chair Balen and Commissioner Cutter were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: None.
4. MINUTES: The Commission considered the minutes from the April 16 and April 24, 2002 meetings. Commissioner Milligan moved to approve the minutes as presented. Commissioner Meatzie seconded, and the motion carried, with Commissioner Cvar abstaining due to the fact that he had not attended the meetings in question and therefore could not determine the accuracy of the minutes.
5. CORRESPONDENCE: Mr. Thompson noted receipt of a response from a notification letter regarding illegal use of an RV. The letter stated that the RV is not currently being occupied, and will be kept on file along with the notification letter.
6. PUBLIC HEARING: Vice-Chair Hauser opened the Public Hearing on Case File 1-C-02, McKinley's Marina. She called for any abstentions, ex parte contact, bias or conflicts of interest. Commissioner Cvar noted that he had visited the site that day, and had spoken with the caretaker who had shown him the existing sites and the proposed sites.
 Staff Report: Mr. Thompson reviewed his written report, noting that the applicant was asking for a conditional use to amend the current conditional use, to allow 16 permanent sites and 50 temporary sites, with an additional 20 temporary sites on four specific weekends. He indicated that there were 78 sites delineated on the map provided, and stated that the applicant may be able to shed some light on the disparity between that and the written request. Commissioner Cvar asked if there were any buildings on the adjacent residentially zoned property. Mr. Thompson responded that there were currently none, and the zone was R-2 which would allow single-family and duplexes.
 Applicant's Presentation: Ray Grady addressed the Commission, indicating that Roger was currently out of town. He indicated that the map showed the potential spaces if sewer was provided to the property, not what was being asked for. According to the letter from Mr. Stater of the Health department, automatic approval is given for up to 32 total spaces on the weekends, upon request.
 Commissioner Uhl asked about the "dry camping". Mr. Paulson confirmed that the 16 "permanent" spaces have electrical hookups. They do not have water or sewer hookups to any individual sites. It was determined that the original application was for 16 spaces, which is where the difference between permanent and temporary sites may have come from. The only buildings hooked up to the septic system are the caretaker's cabin and the permanent restrooms. They have porta-potties as required for the additional campers, according to the requirements of the health department. Mr. Grady confirmed that the number of spaces requested would be the number as shown in Mr. Stater's letter, rather than the originally requested number.
 Gail Stater, Environmental Health Program Manager, addressed the Commission. He explained that, approximately 2 years ago, an anonymous phone call had been made to his office, threatening that McKinley's had exceeded their licensing requirements and if it wasn't taken care of, the RV park owners were going to get together and sue the County. His office investigated the complaint and they were indeed over capacity for the park. Mr. Stater explained that the license is issued to the operator, so Mr. Paulson was directly responsible for the compliance. Mr. Stater indicated that it was hoped that the park would be hooked up to sewer shortly, and until then, they would like to operate within the capacity of the holding tank. He noted that the occupancy of the park was highly variable. He reviewed the history of the facility, and noted that the RV park did have one advantage that most riverside parks did not have, which was room. In his opinion, McKinley's served a slightly different clientele from other parks in the area, as they have a dock and cater to people who are crabbing and fishing in the bay. Most other parks try to get people who stay for a period of time, like through the fishing season. Adequate supervision must be provided to ensure that people don't park too close together and don't engage in dangerous behavior such as bonfires. Sewage disposal is another issue, and tent spaces count just as much as RV spaces do towards the number of sanitary facilities to be made available to them. Just having porta-potties is not necessarily a cure-all for the sanitary disposal requirements. Mr. Stater noted that he looks at the usage of the existing system, and supervision is needed to ensure that the sewage system remains compliant. His ultimate goal was to have the park hooked up to a permanent community sewer, and he suggested that maybe one of the conditions be that all the owners consent to that requirement. Mr. Stater noted that this July 4 weekend will be Wednesday through Monday noon, due to the fact that the 4th was on a Thursday. Mr. Stater praised Mr. Paulson's efforts and indicated that he hoped that he would continue in managing the park. He felt that, with work and supervision, the conditions of his letter could be met.
 Commissioner Uhl asked about the schedule for porta-potties. Mr. Stater responded that there was a chart showing the requirements, but he did not have it. However, Mr. Paulson had agreed to provide one more than required at all times. Commissioner Uhl asked about the current system, wondering if it was functional and adequate for the existing buildings. Mr. Stater responded that, as long as it was monitored, it appeared to be adequate at this time. Commissioner Hauser asked whether Mr. Stater's authority exceeded the Commission's. The reply was affirmative, and Mr. Stater indicated that he had, on occasion, "delicensed" parks that were not in compliance. Commissioner Hauser asked why the Commission was hearing the issue, if Mr. Stater had the authority to grant the temporary approval. Mr. Stater responded that they still needed to get approval from the governing board. Commissioner Cvar asked about monitoring, and Mr. Stater responded that the operator was responsible for the daily monitoring, although his office did do inspections. The usual method for finding out about problems was through people complaining. Commissioner Cvar asked if the health department was going to monitor on the crowded weekends, and Mr. Stater responded that his department was manned 24 hours a day and could respond to complaints at any time. Commissioner Uhl asked Mr. Paulson if he had any contingency plans for RV's to have dump facilities available. He responded that he did not have one, and did not know where there was one. He supposed a possibility would be to put an on-site holding tank, but that would have to be cleared with the owners first. The optimal solution would be to have the site hooked up to sewer. Discussion ensued regarding the issue of a municipal dump station. Mr. Grady indicated that they might contact the septic services and see if they were willing to pump the RV's, he would check with them. He also noted that there might be room on the Ray's Food Place property to put in a pull through for the dump station. Commissioner Milligan asked about the likelihood of sewer east of Lint Slough Bridge. Mr. Thompson responded that it would be at least three years before sewer would be put through and across the bridge.
 Proponent's Presentation: Douglas LaSalle, owner of another RV park, addressed the Commission in support of the application. He thought that it would be a good idea to increase the number of sites, but felt it requisite to keep an "eagle eye" on the dumping of gray and black water. He indicated that M & E septic will come and pump RV tanks, he's seen them do it at the Fishin' Hole. He felt it would be good to increase the number of sites, because the other businesses in the City can also benefit from the increase in tourism. He also noted that he did not feel he was in direct competition with McKinley's as they catered to different clientele.
 There were no other comments. Vice - Chair Hauser closed the Public Hearing and opened the Planning Commission meeting to deliberations.
 Commissioner Cvar moved to approve the conditional use with the following stipulations:
  1. Mandatory hookup to community sewer when it becomes available.
  2. Applicable Development Code sections will be followed.
  3. The conditions outlined in the Health Division letter will be met.
  4. All other conditions as stated in the staff report will be met.
 Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
7. OLD BUSINESS: None.
8. NEW BUSINESS: Commissioner Milligan suggested that the City take another look at the issue of the dump site. Discussion ensued. Mr. Thompson will draft a letter to the Council, expressing the Commission's concerns.
 Mr. Thompson reviewed his planning report.
 Following a brief discussion, consensus of the Planning Commission was to meet at 5:00 p.m. on Friday, May 31 for a farewell for the City Planner. The final destination will be announced at the meeting.
9. ADJOURNMENT: At 8:05 p.m., there being no further business to come before the Commission, Commissioner Milligan moved to adjourn. Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted (as amended),
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 18th day of June, 2002.
SIGNED by the Chair this 24th day of June, 2002.
Howard Uhl, Chair Pro Tem