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PLANNING COMMISSION MEETING MINUTES

DECEMBER 11, 2002


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 5:00 p.m. Chair Balen and Commissioners Milligan, Meatzie, Hauser, Uhl, Cutter and Cvar answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: None.
4. MINUTES: The Commission considered the minutes from the November 21, 2002 meeting. Commissioner Meatzie moved to approve the minutes as presented. Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: Chair Balen opened the Public Hearing on Case File #7-C-02, City of Waldport, and asked for any bias, ex parte contact, or conflicts of interest. None were announced.
 The Commission reviewed the staff report. Commissioner Cvar noted the lot size was in error, and the fact had been duly noted by the Planner.
 There was no applicant presentation, nor any opposition. Chair Balen closed the Public Hearing and opened the Planning Commission meeting for deliberations.
 Chair Balen noted that there had been one letter received regarding the application, and confirmed that the property owner was not adjacent to the facility but was within the notification area of 250 feet. Commissioner Hauser asked about minimizing tree cutting. Mr. McClintock responded that the intent was to minimize tree cutting but also provide for visibility from the street. There were several trees that should be limbed up to improve visibility without removing trees. Chair Balen concurred, noting that trimming to minimize fallover from wind damage would also be in order. Commissioner Cutter stated that it should be clear enough so that law enforcement can also monitor the activity in the area. Chair Balen noted the area was fairly level, and also that the Cemetery Association has requested a 20' setback which will help to minimize traffic and potential problems in that area. He also indicated that eight vehicles seem to be adequate for the facility, as most of the users will be dropped off or will walk there. Commissioner Cutter expressed concerns regarding the crosswalk location, which was about thirty feet away from the proposed facility. He felt it behooved the City to take a look at traffic control in that area and if they were going to be putting in a facility that will generate additional foot traffic then those issues should be addressed. He suggested speed bumps or other methods of traffic control. Mr. McClintock reiterated that portion of Crestline is the County's responsibility, so any of these suggestions would need to be coordinated with them. Chair Balen suggested discussion with the County to see if they would be amenable to putting in speed bumps or a crosswalk in that area. It was noted that parents should also take responsibility for their children's safety. Following discussion, Commissioner Hauser moved to approve the request. Commissioner Meatzie seconded. The motion carried unanimously on a voice vote. Chair Balen stated that the Commission accepted the staff recommendations for the findings of fact, but also wished to include the following: provisions for soils and foundation stability, and items "D, E & F" from the original conditional use approval. There were no objections, and consensus of the Commission was to add those conditions. Following a brief discussion, Commissioner Hauser moved to authorize the Chair to sign the findings upon completion, rather than waiting until the next regular meeting for approval. Commissioner Meatzie seconded, and the motion carried unanimously on a voice vote.
7, OLD BUSINESS: None.
8. NEW BUSINESS: None.
9. ADJOURNMENT: At 5:20 p.m., there being no further business to come before the Commission, Commissioner Cutter moved to adjourn. Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport Planning Commission this 25th day of February, 2003.
SIGNED by the Chair this 25th day of February, 2003.
Samuel Balen, Chair