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PLANNING COMMISSION MEETING MINUTES

NOVEMBER 21, 2000


1. ROLL CALL: Chair Balen called the meeting to order at 6:30 p.m. Chair Balen and Commissioners Hauser, Milligan, Woodruff and Uhl answered the roll. Commissioner Cutter was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Uhl noted receipt of a letter from the Economic Development Alliance, wondering if anyone was planning on attending. Chair Balen indicated that he did plan on going to the meeting.
4. MINUTES: The Commission considered the minutes from the October 17, 2000 meeting. Commissioner Hauser moved to approve the minutes as presented, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: The Commissioner considered the letter from Mayor Lehmann in regard to openings on the Economic Development and Revitalization Committee. Commissioner Balen and Commissioner Milligan indicated that they would be willing to serve on the committee. Chair Balen would send a letter to the Mayor informing her of the decision.
6. PUBLIC HEARING: Case File 2-P-00, Ray & June Parmelee. Chair Balen opened the public hearing, calling for abstentions, ex parte contact, bias and conflicts of interest. None were announced.
 Staff Report: Mr. Thompson noted that there were actually two tax lots involved, tax lot 3800 and tax lot 300. He indicated that the applicant would probably make an adjustment to the request during his presentation. The street, which divides the two properties, is divided into two tax lots which are currently owned by Golden West, and the rest of the street from the bridge to Highway 101 is City-owned. Mr. Thompson then reviewed the rest of his staff report. The Commission looked at the assessors maps for the location of the property in question.
 Applicant's Presentation: Phil Martinson addressed the Commission in regards to the application. He noted that they did not delineate the weigh station because it was in the ODOT right-of-way. Mr. Martinson pointed out the location of the weigh station and the picnic area. He explained that there was only one tax identification number, which caused the confusion regarding the two parcels. He confirmed that the parking area and the picnic area were in the lot in question. Mr. Martinson then reviewed the history of the property, indicating that there were many different stories and miscommunications involved. He read a prepared statement into the record. He indicated that the issue of the two tax lots could be resolved, and stated that the goal was to bring access to the rest of the property to allow orderly development to the whole property.
 Commissioner Milligan asked where the Ocean Hills sign was located. Mr. Martinson pointed it out on the map. Commissioner Balen noted that the Commission needed complete documentation and materials to consider before they could make a decision. Commissioner Hauser clarified that the Parmelees were no longer involved in Ocean Hills. Mr. Martinson explained that the original intent was to apply for a major partition. However, due to the problems with ODOT, the "scaled down" version was to break out parcels one and two for sale and leave the major portion;for future development. Further discussion ensued, and the Commission reiterated that there was insufficient information in order to make a decision. Mr. Martinson agreed to pull back the application and resubmit a revised application in a couple of months. City Planner Thompson stated that the City required a waiver of the 120-day rule, Mr. Martinson stated that they had no problem with that requirement.
 The Planning Commission determined to allow the persons present in the audience to voice their concerns, even though at this point the current application was no longer viable. Jim Hitchman addressed the Commission on behalf of the Ocean Hills Homeowners Association. He expressed their concern in regard to the needed revision of the street access in order to prevent traffic problems when the remaining parcels in Phases Two and Three were developed. In addition, he noted the wetlands were not compatible to commercial development, and urged the Commission to adhere to the proposed riparian setbacks. Mr. Hitchman went on to state that the Association would be interested in obtaining the deed to the land between the gate and the bridge by purchase or donation, as it was intended to be part of the original Ocean Hills development. He noted that the Association had spent around $3000 in installing new lights on bridge and the gate, putting in electrical outlets, and mowing the right-of-way, and indicated that they felt they deserved to have consideration in a resolution to the problems.
 There being no further comments, Chair Balen closed the Public Hearing, stating that the record will not remain open beyond this evening.
 Deliberations: Consensus of the Commission was that the applicant will be resubmitting an application in several months, and at that time, the Planning Commission will review the issue. They would take no action on this application, and the applicant agreed to waive the 120 day requirement. Chair Balen suggested that the applicant take the concerns of the homeowners into consideration in their future applications and work with them to resolve some of the issues, Mr. Martinson agreed to do so.
7. OLD BUSINESS: Commissioner Hauser noted the need for better maps and detail with all applications.
8. NEW BUSINESS:
 A. Consideration of Ordinance Re Undergrounding of Utilities: Mr. Thompson noted that the City did not have an ordinance for requiring individual lots to have underground utilities. He asked that they consider the proposed ordinance for future recommendation to the City Council.
 B. Flood Insurance Statistics: Mr. Thompson noted the fact that the imposition of higher restrictions resulted in lower claims, and although there had been several claims in the City, the dollar amount was considerably less than in other cities.
 C. Planning Report: Mr. Thompson reviewed his written report.
9. ADJOURNMENT: Following a brief discussion, consensus of the Commission was that the next meeting would be January 16, 2001. At 8:07 p.m., there being no further business to come before the Commission, Commissioner Hauser moved to adjourn. Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 16th day of January, 2001.
SIGNED by the Chair this 16th day of January, 2001.
Samuel Balen, Chair