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PLANNING COMMISSION MEETING MINUTES

JUNE 6, 2000


1. ROLL CALL: Chair Balen called the meeting to order at 6:30 p.m. Chair Balen and Commissioners Milligan, Streeter, Uhl and Woodruff answered the roll. Commissioner Hauser arrived at 6:32 p.m. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Streeter expressed a concern regarding the condition of the service organization sign on the south end of town. Consensus of the Commission was that a letter be sent to the Chamber of Commerce to apprise them of the fact.
 Commissioner Balen noted a concern regarding the signage at the Hilltop Market and Grand Central Pizza. Mr. Thompson said he would look at it. Commissioner Balen also indicated that there was apparently an abandoned boat on Bay Street and asked Mr. Thompson to look into it.
4. MINUTES: The Commission considered the minutes from the May 23, 2000 meeting. Commissioner Milligan moved to approve the minutes as presented, Commissioner Streeter seconded. The motion then carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING - 4-C-00, Keith and Sharolyn Robinson: Chair Balen closed the Planning Commission meeting and opened the public hearing. He explained that the request was to open a four-bedroom bed and breakfast in an R-1 zone. He then reviewed the code criteria applicable to the request and asked for any abstentions, conflicts of interest or bias. None were announced.
 Staff Report: Mr. Thompson noted that he had been on-site with the surveyor, who had marked the actual property lines, noting that the cul-de-sac paving actually extended onto the property in question. The proposed site plan delineated that the parking would be on the property, rather than the current parking which was on the street right-of-way. He explained that the reason this was before the Planning Commission was because the original application had a clause that if the property changed hands, it would revert back to a two-bedroom bed and breakfast and need to come back before the Planning Commission for approval of anything in excess of that.
 Proponent's Presentation: The Robinsons addressed the Commission in regard to their application. They offered to maintain the turnaround in exchange for not removing the paving from the property. They were planning to open the first of July, assuming all the hurdles were leapt. One parking spot would be near the end of the gazebo, and the other two would be further up the tree line.
 Opponents Presentation: It was noted that two letters had been received in regard to concerns about the legal parking, one from D.J. Novgrod, and one from Ron and Martha Griffin.
 Wendy Gagne, half-owner of Prudential Properties, noted that the previous owner did have several employees who did work for her, which would require additional parking. However, the Robinsons were planning on doing most of the work themselves. Ken Gagne also addressed the Planning Commission in regard to the fact that six feet of the cul-de-sac was actually on the Cliff House property, if they decided to fence the property, no one would be able to use it as a turnaround. No further concerns were noted.
 Chair Balen closed the Public Hearing and opened the Planning Commission meeting to deliberation. Discussion ensued. Chair Balen noted a suggested amendment to the conditions, adding the word "initial" to the sentence regarding the renewal of the permit. Commissioner Streeter moved to approve the application, with the conditions as outlined in the staff report. Commissioner Hauser seconded. The motion then carried unanimously on a voice vote.
7. OLD BUSINESS: None.
8. NEW BUSINESS: Findings of Fact, Case File 2-C-00: Commissioner Woodruff noted a correction to the parking requirements, amending it to read all six parking spaces to be accessed from the service drive. Commissioner Woodruff moved to approve the order as amended, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
 Sandra Chin and Carrie Phillips, property owners on Waldport Heights Drive, addressed the Commission in regard to a concern about proposed logging activities on adjoining property. The property in question is in a geological hazard zone. Mr. Thompson indicated that he had notified the State in regard to this issue, indicating that the City required a geotechnical report be done prior to the logging. Discussion ensued regarding the issue. Consensus of the Commission was that Mr. Thompson draft a letter to the property owner, indicating that a geotech needed to be done.
9. ADJOURNMENT: At 7:50 p.m., there being no further business to come before the Commission, Chair Balen moved to adjourn, Commissioner Streeter seconded and the motion carried unanimously.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 18th day of July, 2000.
SIGNED by the Chair this 28th day of July, 2000.
Samuel Balen, Chair