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PLANNING COMMISSION MEETING MINUTES

JULY 18, 2000


1. ROLL CALL: Chair Balen called the meeting to order at 6:35 p.m. Chair Balen and Commissioners Milligan, Uhl and Woodruff answered the roll. Commissioners Streeter and Hauser were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Chair Balen noted that the issue which Judy Vagenas, representing the Chamber of Commerce, wished to address would be made a separate item under "New Business".
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Uhl asked about the landscaping at the Post Office, and asked Mr. Thompson to follow up with another letter informing Mr. Boyer that he must appear before the Planning Commission at the August meeting. Chair Balen noted that he had sent a letter requesting that two members of the Planning Commission serve on the downtown revitalization committee. The response from the Mayor was that as soon as the RARE grant was obtained, the composition of the committee would be discussed. Commissioner Woodruff asked about the hedge on the corner of Maple and Highway 34, Mr. Thompson indicated that Mr. McClintock was checking to determine whether the hedge was on City property or not. Commissioner Milligan noted that congratulations to the Urban Renewal Agency were due on the recent acquisition of the Waldport Motel property. A brief discussion ensued regarding parking issues in the downtown area.
4. MINUTES: The Commission considered the minutes from the June 6, 2000 meeting. Commissioner Woodruff moved to approve the minutes as presented, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. OLD BUSINESS: None.
8. NEW BUSINESS:
 A. Findings, Conclusion and Final Order for Case File #1-V-00, Ford & Marks: Chair Balen noted a correction to the second page, last line, indicating that "...#1 does not apply since the building was built after September 6, 1973". It was also requested that the questions be reworded as statements. Staff indicated that those corrections would be made, and the findings resubmitted for approval.
 B. Findings, Conclusion and Final Order for Case File #3-C-00, MaryAnne Bartlett: City Planner Thompson noted that he had made several assumptions in the drafting of the report. Commissioner Milligan moved to approve the findings as presented, Commissioner Uhl seconded, and the motion carried unanimously on a voice vote.
 C. Findings, Conclusion and Final Order for Case File #4-C-00, Keith & Sharolyn Robinson: Commissioner Milligan moved to approve the findings as presented, Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
 D. Planning Report - July 11, 2000: Mr. Thompson gave a brief review of his written report.
 E. Fact Sheets to Inform Local Citizens of Proposed Natural Resource Overlay Zone Ordinance: Chair Balen noted that this was one of the new items to be added to the agenda, and explained that there had been concerns expressed about the issue. At the suggestion of Commissioner Woodruff, Chair Balen had met with a local citizen who had experience in public relations, and had put together two proposed statements in different formats. He asked Commissioner Woodruff to assist the individual by getting together to fill in the blanks and possibly reword some of the statements. The Commission could then review the final draft for release. Discussion ensued. Commissioner Woodruff agreed to follow up on the issue.
 F. Request From Chamber of Commerce: Judy Vagenas, representing the Chamber of Commerce approached the Commission with a request to amend the existing sign ordinance to allow the placement of banners on utility poles in the downtown area. Discussion about the issue ensued. It was determined that the current code did not have any restrictions against what the Chamber was proposing. Commissioner Milligan moved to support the Chamber in the placement of the decorative seasonal banners in strategic, tasteful locations, at their expense. Commissioner Uhl seconded, and the motion carried unanimously on a voice vote. Ms. Vagenas assured the Commission that the Chamber would be responsible for the maintenance and upkeep of the banners.
 Noting that he would be out of town for the normal August meeting, Chair Balen asked that the Commission consider scheduling the next regular meeting for August 22. There were no objections, and the meeting was so scheduled.
9. ADJOURNMENT: At 7:50 p.m., there being no further business to come before the Commission, Commissioner Milligan moved to adjourn, Commissioner Uhl seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 19th day of September, 2000.
SIGNED by the Chair this 19th day of September, 2000
Samuel Balen, Chair



JULY 25, 2000


1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 5:05 p.m. Chair Balen and Commissioners Milligan, Uhl and Woodruff answered the roll. Commissioners Hauser and Streeter were absent. A quorum was present.
2. DISCUSSION ITEM: Findings of Fact for Case File #1-V-00, Ford & Marks: Commissioner Milligan moved to approve the Findings of Fact as presented, Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
3. ADJOURNMENT: At 5:09 p.m., there being no further business to come before the Commission, the motion to adjourn was made, seconded, and carried unanimously. The Commissioners then left to join the Waldport Urban Renewal Agency at an on-site visit to the recently purchased Waldport Motel property.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 19th day of September, 2000.
SIGNED by the Chair this 19th day of September, 2000
Samuel Balen, Chair