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PLANNING COMMISSION MEETING MINUTES

JANUARY 18, 2000


1. ROLL CALL: Chair Uhl called the meeting to order at 6:30 p.m. Chair Uhl and Commissioners Milligan, Hauser and Strawther answered the roll. Commissioner Balen was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Phil Martinson, representing several concerned property owners, addressed the Commission in regard to the Wetlands/Riparian study which had recently been done by Pacific Habitat. He indicated that he would be trying to work out the details with the Division of State Lands, and just wanted the Commission to know of the concerns. He would also be talking to the City Council in regard to this issue. Following a brief discussion, Mr. Martinson stated that he would be bringing back a more detailed presentation at a later date.
3. COMMISSION COMMENTS AND CONCERNS: Chair Uhl noted that a workshop had been scheduled with the City Council for February 17, 2000 at 5:30 p.m. in order to discuss the proposed changes to the Development Code.
4. CORRESPONDENCE: Planner Thompson indicated that the only correspondence which had been received was Mr. Martinson's request to appear before the Commission. Copies would be provided to the Commission.
5. MINUTES: The Commission considered the minutes from the December 14, 1999 meeting. Commissioner Milligan moved to approve the minutes as presented, Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
6. PUBLIC HEARING: Chair Uhl closed the Planning Commission meeting and opened the Public Hearing on Case File #1-C-00: Lincoln Security Bank Request for Conditional Use. Chair Uhl called for abstentions, ex parte contact, bias and conflicts of interest. None were stated.
 Staff Report: Mr. Thompson reviewed his written staff report, indicating that the applicant was requesting a conditional use permit to place a mobile office building during construction of a permanent branch bank. He noted that according to the Development Code, the temporary permit can be approved by the Planning Commission but the City Council sets the length of time for the permit, although the Commission could make a recommendation in that regard.
 Proponent's Presentation: None.  Commissioner Strawther asked if they were planning on paving the temporary parking places. Mr. Thompson responded that he understood that they would do as much as they could toward the permanent building, including landscaping.
 Opponent's Presentation: None.
 Chair Uhl closed the Public Hearing and opened the Planning Commission meeting for discussion. Mr. Thompson noted that the Commission could make a recommendation on the length of time. Following a brief discussion, Commissioner Hauser moved to approve the temporary permit with all the staff recommendations, plus a recommendation to the Council for a time period of one year. Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
7. NEW BUSINESS:
 A. Decision for Time Extension for Case File No. 3-C-98: Chair Uhl indicted that Mr. Johnson from ODFW was present to answer any questions, and opened the meeting for discussion. Mr. Johnson explained that Ducks Unlimited had entered the project and had provided engineering just because they liked the project. The project consists of removal of the dam itself, approximately 75', as it had been determined the material on the east bank would be too expensive to remove at the present time. They would taper the banks and restore the vegetation as part of the process. Mr. Thompson noted that he had been provided with copies of the three permits which the Planning Commission had been concerned about, including the Floodplain Development Permit which had been adapted for this application. In response to a question from Commissioner Milligan, Mr. Johnson noted that the project was scheduled to be completed by February 15, and they were ready to move on the project immediately. They might also lose $49,000 in GWEB funding if there were any further delays. Mr. Johnson stated that they had also paid consultants for a hydraulic report which had been favorable, although he had not brought copies for the Commission. Wayne Hoffman, Coordinator of the MidCoast Watershed Council noted that there was still time to complete the project in the present time frame. Mr. Johnson also noted that this was only one phase of a three phase process. Discussion ensued regarding the disposal of the spoils, approximately 2300 cubic yards of material. Mr. Johnson noted that originally, an upland site adjacent to the canal and above the City shop had been proposed. In the application process Mr. Hoffman noted that the low bidder offered to take the material completely off-site and away from the City. The contractor stated that the spoils would be placed on private property, and the site had been approved by the Division of State Lands. Commissioner Hauser moved to approve the extension, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
 B. Findings of Fact for Case File #2-V-99: Commissioner Milligan moved to approve the findings of fact for Gary and Elizabeth Ritchie's request for a variance as proposed, Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
 C. Findings of Fact for Case File #5-P-99: Commissioner Hauser moved to approve the findings of fact for Jeffrey Reseland's request for partition as proposed, Commissioner Strawther seconded, and the motion carried unanimously on a voice vote.
 D. Activity Report: Mr. Thompson reviewed his written report.
8. OLD BUSINESS: None.
 It was noted that Susan Woodruff and Norman Streeter were present at the meeting. They had both submitted letters of interest to the City Council to be on the Planning Commission. Those letters would be considered by the Council at their next regular meeting on February 3, 2000.
9. ADJOURNMENT: At 7:37 p.m., there being no further business to come before the Commission, Commissioner Hauser moved to adjourn, Commissioner Milligan seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this15th day of February, 2000.
SIGNED by the Chair this 15th day of February, 2000.
Howard Uhl, Chair