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PLANNING COMMISSION MEETING MINUTES

FEBRUARY 15, 2000


1. ROLL CALL: Chair Uhl called the Planning Commission meeting to order at 6:35 p.m. Chair Uhl and Commissioners Milligan, Hauser, and Strawther answered the roll. Commissioner Balen was absent. A quorum was present.
2. SWEARING-IN OF NEW COMMISSIONERS: City Planner Ron Thompson administered the oath of office to Susan Woodruff and Norman Streeter as new commissioners, and Howard Uhl as a reappointment. The new commissioners then took their seats at the table.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. COMMISSION COMMENTS AND CONCERNS: Chair Uhl asked the Commission to consider a new nominee for the Chair of the Planning Commission. Discussion ensued. The Commission decided to think about it for a month and take the issue up again at the next Planning Commission meeting. Chair Uhl then mentioned the upcoming joint meeting with the City Council in regard to the revisions to the Development Code.
5. CORRESPONDENCE: The Commission considered the letter to the Periodic Review specialist and the letter to Phil Martinson. Mr. Thompson explained that, although the passage of SB 543 did not require Waldport to perform periodic review given the present population, with the proposed change to the urban growth boundary and resulting increase in population it would be necessary. The City asked that the present periodic review process be extended for a period of six months. A brief discussion ensued. Mr. Thompson noted that the second letter clarified that the issue of wetlands and riparian setbacks were not going to be addressed at the upcoming joint meeting. No further action was necessary.
6. MINUTES: The Commission considered the minutes from the January 18, 2000 meeting. Commissioner Milligan moved to approve the minutes as presented, Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
7. PUBLIC HEARING: None.
8. NEW BUSINESS:
 A. Finding of Fact for Lincoln Security Bank - Case File #1-C-00: Mr. Thompson noted that an additional condition needed to be added, to provide certification of elevation for an A-2 flood zone for the temporary building. Commissioner Milligan moved to accept the findings with the inclusion of the additional condition. Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
 B. Request for Time Extension - Whispering Woods Subdivision: Mr. Thompson explained that Dawn Pavitt, the planner representing the subdivision, contacted him in December. The renewal needed to be done before April 5, 2000. Mr. Thompson explained that the original subdivision proposal was approved in 1994. It had been renewed in 1996 and again in 1998. Doug Holbrook, attorney representing Mr. Schulte, explained that there had been unforeseeable delays in the development of the subdivision. He explained that his understanding was that a new road improvement agreement needed to be accomplished and an update to the 1997 geotech survey. Commissioner Milligan asked if there were any proposed CC&R's for the type of dwellings to be installed. Mr. Holbrook noted that it was projected that the finances will be forthcoming in the next six months. Mr. Schulte addressed the Commission in regard to the history of the subdivision. Mr. Schulte clarified that it was his intent to carry through with the contract to realign Norwood Street, due to the fact that the increased traffic would have an impact. Chair Uhl noted that the City Council may have some input into the proposed improvements to the intersection as well. Commissioner Milligan moved to grant the two-year extension with the conditions proposed in the letter from Mr. Thompson, Commissioner Strawther seconded. The Commission briefly reviewed the proposed layout of the subdivision. The motion then carried unanimously on a voice vote.
 C. Planning Commission Training: Commissioners Strawther, Streeter and Woodruff expressed an interest in attending the training in Seaside on March 11. Commissioner Milligan indicated that she would like to attend the "Beyond Basics" training in Roseburg in October.
 D. Activity Report: Mr. Thompson reviewed his written report. He also noted that he had taken a look at the area near the card lock station where the spoils had been deposited from the Lint Slough dam removal and had determined that the fill did not appear to impact any identified riparian, flood zone or wetland area. Mr. Thompson mentioned that the State had also sent someone to look at the area and he had not been contacted, so there appeared to be no problem.
9. OLD BUSINESS: None.
10. ADJOURNMENT: At 7:35 p.m., there being no further business to come before the Commission, Commissioner Hauser moved to adjourn, Commissioner Strawther seconded. The motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 18th day of April, 2000.
SIGNED by the Chair this 18th day of April, 2000.
Howard Uhl, Chair