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PLANNING COMMISSION MEETING MINUTES

APRIL 4, 2000


1. ROLL CALL: Chair Uhl called the meeting to order at 6:55 p.m. Chair Uhl and Commissioners Milligan and Woodruff answered the roll. Commissioners Balen, Strawther, Hauser and Streeter were absent. A quorum was not present.
2. ADJOURNMENT: Noting that there was not a quorum present, Chair Uhl adjourned the Planning Commission meeting to April 18, 2000.

Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 18th day of April, 2000.
SIGNED by the Chair this 28th day of April, 2000.
Samuel Balen, Chair



APRIL 18, 2000


1. ROLL CALL: Chair Uhl called the meeting to order at 6:30 p.m. Chair Uhl and Commissioners Milligan, Hauser, Balen and Woodruff answered the roll. Commissioners Strawther and Streeter were absent.
 Chair Uhl noted that he had suggested that the Commission consider nominating a new chair. Commissioner Hauser moved to nominate Commissioner Balen. Commissioner Milligan seconded, and the motion carried unanimously on a voice vote. Chair Balen then proceeded with the meeting.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Chair Balen noted that with the resignation of Commissioner Strawther, a vacancy was now present on the Planning Commission. The vacancy will be advertised after the Council had been apprised of the resignation.
4. MINUTES: The Commission considered the minutes from the February 15 meeting. Commissioner Milligan moved to approve the minutes as presented. Commissioner Uhl seconded, and the motion carried unanimously on a voice vote. The Commission then considered the minutes from the April 4 meeting. Commissioner Hauser moved to approve the minutes as presented, Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: Letter of Resignation - Ron Strawther: Previously noted.
6. PUBLIC HEARING: 1-V-00, Ford and Marks dba Excel Drug: Chair Balen closed the Planning Commission meeting and opened the Public Hearing, calling for abstentions, ex parte contact, bias, and conflicts of interest. There were none.
 Staff Report: City Planner Thompson reviewed his staff report, clarifying that the lots in question were in joint ownership. It was noted that there were two apartments upstairs, of approximately 1350 square feet each, as well as the retail space downstairs.
 Proponent's Presentation: Charles Ford addressed the Commission in regard to the application, noting that they were planning to construct a professional building for health care and other such businesses on tax lots 1400, 1401 and 1500, which will have adequate parking provided but will not allow for the required parking for the drug store as well. He noted that the patrons used the existing parking on Highway 101 rather than the allocated areas on tax lots 1400 and 1401. The professional building would bring in approximately forty to fifty new jobs. Commissioner Hauser asked for clarification, that they were asking for a variance to the existing parking for a proposed future use. Tim Marks, co-owner, addressed the Commission, noting that the preliminary plan for the new building provided for 28 to 34 parking spaces. The anticipated building would require 22 spaces. The plan called for a skybridge linking buildings on tax lots 1500 and 1401, with a drive-through to parking on tax lot 1400. Commissioner Milligan asked if they had considered parking below and building above. The designer told them that, comparing a similar building in Newport, this would cost an additional 1 million dollars because of the pilings and other design considerations. Commissioner Milligan noted that her concern was that presently, the area is economically depressed and future needs might be greater. Mr. Ford asked if the Commission would consider a reduction in the number of required spaces, rather than eliminating the parking requirement entirely. Further discussion ensued. Chair Balen noted that the City may need to pursue the idea of additional public parking at some point in the future, but to eliminate the parking requirements entirely was to defeat the purpose of the code. Commissioner Woodruff also noted that diagonal parking was rather difficult at times as well.
 Opponent's Presentation: The Commission noted receipt of a letter from James Martin which had been entered into the record.
 Chair Balen noted that the Commission may wish to leave the record open, as the Commission was not prepared to make a decision that evening. Commissioner Uhl moved to table until the meeting in May, Commissioner Hauser seconded, and the motion carried unanimously on a voice vote. Chair Balen invited the applicants to submit further information if they so desired, and suggested that the Commission review the requirements as well. Mr. Marks and Mr. Ford urged the Commission to expedite the process if at all possible as time was of the essence. They would also speak further to their design managers. Staff clarified that as long as the record was held open, the applicants could present designs at a workshop to be scheduled in the next two weeks. The final action would be made at the next official meeting, on May 16.
7. OLD BUSINESS: None.
8. NEW BUSINESS:
 A. Review of Draft Significant Natural Resources Overlay Zone Ordinance: Chair Balen asked if the Commission had a chance to review the ordinance and his suggested changes. Discussion ensued. Commissioner Hauser noted for the record that the purpose of this action was to preserve the rapidly dwindling significant resources. Commissioner Milligan noted a concern that further restrictions and requirements would hamper development. Staff clarified that any changes to be made to the document would be submitted by the following Tuesday, and the document could then be forwarded to DLCD for the required 45 days submission.
 A brief discussion ensued regarding the status of the new development code. Staff clarified that the next step would be a public hearing, which would be scheduled in conjunction with the riparian ordinance and other facets of Periodic Review.
 B. Request for Time Extension - Norwood Heights II Subdivision: Mr. Thompson noted that the Commission could impose additional requirements in the process of granting the time extension if they desired. Discussion ensued regarding the location of the request. Commissioner Milligan moved to table the issue and invite the developer to the next meeting for clarification. Commissioner Hauser seconded, and the motion carried unanimously on a voice vote.
 C. Planning Report: Mr. Thompson reviewed his written report, noting that an additional item had been addressed under code enforcement as he had written a letter to the owner of the Post Office property regarding landscaping requirements.
 Commissioner Woodruff noted that Mr. Thompson should contact the property owner on the corner of Hemlock and Maple St. to address clear vision requirements.
 Consensus of the Commission was to schedule the workshop to review the Excel Drug application for Wednesday, April 26 at 6:00 p.m.
9. ADJOURNMENT: At 8:28 p.m., there being no further business to come before the Commission, Commissioner Hauser moved to adjourn, Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 23rd day of May, 2000.
SIGNED by the Chair this 23rd day of May, 2000.
Samuel Balen, Chair



APRIL 26, 2000


1. ROLL CALL: Chair Balen called the meeting to order at 6:05 p.m. Chair Balen and Commissioners Milligan, Uhl, Streeter and Woodruff answered the roll. Commissioner Hauser arrived at 6:08 p.m.
2. DISCUSSION ITEM: Variance Request - 1-V-00 Marks and Ford: Chair Balen noted that the purpose of the meeting was to consider additional information to be provided by the applicants. Mr. Ford showed the Commission the proposed plan, which would require 22 parking spaces, and explained that the plans had been changed to include some above-grade under the building parking spaces, which would increase the number to approximately 30 spaces. Discussion ensued.
 Chair Balen noted that the criteria for variances needed to be addressed in consideration of the request. It was determined that #1 did not apply, as there was action on the property after 1972. Discussion ensued regarding the parking arrangements for the other surrounding businesses. It was determined that noncompliant parking arrangements could not be used as a criteria for granting the variance. The applicants noted that they were planning to proceed with the project in phases, and the first building would be erected on the lot which did not currently have any required parking spaces on it. Further discussion ensued. Commissioner Milligan noted that if the applicant requested a reduction in the number of spaces required, rather than getting rid of the entire number of required parking spaces, might be more palatable to the Commission. Commissioner Uhl agreed. Following further discussion, Chair Balen noted that a decision would not be rendered at the present meeting, since the hearing had been continued to the following regularly scheduled meeting.
 Discussion ensued regarding parking problems in the City in general. Chair Balen noted that he would draft a letter of concern to the Council in regard to parking problems in general and asking that the City look at long-term solutions to the problem.
3. ADJOURNMENT: At 7:05 p.m., there being no further business to come before the Commission, Commissioner Hauser moved to adjourn, Commissioner Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 23rd day of May, 2000.
SIGNED by the Chair this 23rd day of May, 2000.
Samuel Balen, Chair