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CITY COUNCIL MEETING MINUTES

OCTOBER 10, 2017


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 6:00 p.m. Mayor Woodruff and Councilors Christenson, Cutter and Holland answered the roll. Councilor Dunn was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Nanette Bacigalupo addressed the Council regarding the status of the Mercantile and the condition of the crosswalks on Highway 101. City Manager Kemp explained that the City is fining the owner of the Mercantile regularly for his continuing violation of the City's code, and the City's attorney is following up on the issue. With regard to the crosswalks, ODOT is responsible for maintaining crosswalks on Highways 101 and 34. Councilor Cutter suggested that, though the City will notify ODOT about the condition of the crosswalks, citizens may also want to contact ODOT, since the more complaints they receive, the sooner they may respond.
3. COUNCIL COMMENTS AND CONCERNS: It was noted that there appeared to be a visibility issue with the entrance to the clinic on Range Drive, as the slats in the fence limit the line of sight. Other topics of discussion included an upcoming benefit dinner for Meals on Wheels, the sessions at the recent League of Oregon Cities conference, the unkempt condition of sidewalks in the commercial districts, potential changes in broadband provision, and the status of the brewery. With regard to the latter, City Manager Kemp noted that the lessee has applied for its production license, and the first rent check is due in December. The final topic of discussion was the continuation of the evening meetings. Councilor Cutter moved to end the evening Council meetings and discuss the issue in March or April to ascertain if there would be interest in resuming them. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 6:53 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of November, 2017.
SIGNED by the Mayor this 9th day of November, 2017.
Susan Woodruff, Mayor



OCTOBER 12, 2017


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Dunn, Christenson, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the September 12th special meeting and the September 14th regular meeting. City Recorder Eckerman noted a scrivener's error in the September 14th minutes, where the deadline for letters of interest for the City Council vacancies should have been October 12th rather than October 14th. Councilor Cutter moved to approve the minutes from September 12, and the minutes from September 14 as corrected. Councilor Dunn seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: Zack Dahl addressed the Council regarding the recycling market and the current fundamental shift in activities. Some items will be removed from the recycling program depending on whether or not a market can be found, such as plastics and mixed paper. The cost of recycling has also increased, and an ongoing problem is contamination of recyclables, or what is termed "wishful" recycling where customers include items they think ought to be recyclable such as old clothes and plastic bags. Dahl's will be asking customers to clean up their recycling, and repeat offenders may possibly have their recycling privileges revoked. Dahl's will provide further updates on this issue as discussions continue at the state level.
4. DISCUSSION/ACTION ITEMS:
 A. Proclamation - Domestic Violence Awareness Month: Christy Camacho, representing My Sister's Place, addressed the Council regarding the activities being held during this event. Mayor Woodruff read the proclamation into the record. An additional proclamation, in honor of Angell Job Corps and the services they provide, was distributed at the meeting. Mayor Woodruff read the proclamation into the record.
 B. Council/Commission Appointments: City Manager Kemp noted that there were two vacancies on the Council. The process would be to make an appointment to the next available election which will be in May. That election would then be to fill those positions to the remainder of the terms, which expire on December 31, 2020. Both applicants, Kevin Greenwood and Harry Dennis, were present. Councilor Cutter moved to approve the appointments of both gentlemen. Councilor Holland seconded, and the motion carried unanimously on a voice vote. Mr. Greenwood and Mr. Dennis will be sworn in at the November Council meeting.
 There were also two applicants for the two Planning Commission vacancies. Ms. Kelleher was present, but Mr. Phillips had been unable to attend the Council meeting. Councilor Cutter moved to appoint Ms. Kelleher and Mr. Phillips to the Planning Commission. Councilor Holland seconded, and the motion carried unanimously. The new Commissioners will be sworn in at the October 23 Planning Commission meeting.
 C. Consideration of Safe Driving Water Revolving Loan Fund Resolution: Following a brief discussion, Councilor Holland moved to approve Resolution 1231. Councilor Christenson seconded, and the motion carried unanimously.
 D. Annual Financial Report for FY 2016/2017: Councilor Cutter moved to accept the audit as presented. Councilor Holland seconded. Mayor Woodruff noted an unqualified favorable opinion as always, due to Ms. Lawson's efforts. City Manager Kemp added that the new auditor had mentioned that in his extensive experience he has never seen such impeccable accounting. The motion then carried unanimously on a voice vote.
 E. Request for Planning Commission to Proceed with Code Amendments: City Planner Larry Lewis noted that the last two times the code was amended, in 2013 and 2015, they were single revisions. This was a request to review the entire Development Code and look at minor revisions to multiple sections. One in particular is time limits on tentative approvals for subdivisions/planned developments. Additionally, the topics of work force/affordable housing, accessory uses, and establishing a tsunami inundation overlay zone will be considered. Following a brief discussion, Councilor Holland moved to request that the Planning Commission proceed. Councilor Cutter seconded, and the motion carried unanimously.
 F. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter reported that Pioneer Telephone and Peak Internet continue to make improvements to their services.
6. REPORTS: The written reports from the City Manager, Public Works Director, Library Director, City Planner and Code Compliance Officer were included in the packet materials. City Manager Kemp reviewed his report, noting that the City had received a safety award at the recent League of Oregon Cities annual conference. These awards are issued in recognition of employee safety records throughout the year. Mr. Kemp reported that the City would be contracting with former Yachats City Manager Joan Davies to provide code compliance services. Other items discussed under the City Manager's report included the possibility of hosting a tsunami preparedness event next spring, the upcoming "Celebrate Linn/Benton/Lincoln County" benefit on November 2 in Corvallis to support Meals on Wheels, and the "Community Champion" contest sponsored by Seashore Family Literacy. Following a brief conversation about housing issues, Mayor Woodruff indicated she would collect her notes from the LOC Conference and distribute them to the Council. Mr. Kemp noted that the Land & Sea developers were agreeable to allowing the use of some of their property for a couple of holes for the proposed disc golf course, but in exchange they were asking for consideration of an extension for the second and third phases of their subdivision. This issue will come before the Planning Commission for consideration. Public Works Director Andry noted that he would be participating in an agricultural water discussion on October 26 in Yachats, and in November he will be taking part in a tour put on by the MidCoast Watershed Council, touring the infrastructure of both Waldport and Yachats. He invited anyone interested to attend either or both events.
 At 3:09 p.m. the Council recessed to take up the Waldport Urban Renewal Agency agenda. The Council meeting reconvened at 3:23 p.m.
7. EXECUTIVE SESSION: At 3:24 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The two newly appointed City Councilors, Mr. Greenwood and Mr. Dennis, were invited to attend. The topic of the Executive Session was the water tank litigation.
 At 3:38 p.m. the Council reconvened in Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 3:39 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of November, 2017.
SIGNED by the Mayor this 9th day of November, 2017.
Susan Woodruff, Mayor