MAY 11, 2017
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Christenson, Warwick, Dunn and Cutter answered the roll. Councilors O'Brien and Holland were excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 14, 2017 meeting. City Recorder Eckerman noted an omission under "Public Comments and Presentations" wherein Lori Eaton had addressed the Council regarding the annual Beachcomber Days celebration. Ms. Eaton had asked that the Council and other interested citizens consider supporting the celebration, either by participation or donations. Councilor Cutter moved to approve the minutes as amended. Councilor Warwick seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS AND PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS:
1. "Older Americans" Month: Mayor Woodruff read the proclamation into the record.
2. "Great Garage Sale": Lori Eaton, representing the Waldport Chamber, gave a brief review of the annual upcoming event. Mayor Woodruff read the proclamation into the record.
3. "Shelter Me" Week: Don McDonald, Senitila McKinley and several youth members were present to address the Council regarding the upcoming celebration and the programs offered by Seashore Family Literacy. Mayor Woodruff read the proclamation into the record.
4. "Emergency Medical Services" Week: Monica Valencia and Jeff Mathia, representing PacWest, addressed the Council, noting that this event was to acknowledge the efforts of not just ambulance service providers but also firefighters, law enforcement, doctors, nurses and educators. Mayor Woodruff read the proclamation into the record.
B. Consideration of Resolution Identifying Sole Provider: City Manager Kemp explained that the water treatment plant had been identified as having an inadequate backwash system, but this can be resolved by putting in components that were originally designed for the plant but never installed. This work will be done by The Automation Group (TAG), which has provided all of the City's instrumentation and logic technology for the Water Treatment Plant for the past 15 years. Councilor Cutter moved to approve Resolution No. 1220. Councilor Dunn seconded, and the motion carried unanimously on a voice vote.
C. Revised FEMA Flood Insurance Rate Maps: City Manager Kemp noted that this item was informational only. There is a Flood Risk Open House scheduled for May 18th from 5:00 to 7:00 p.m. at the Oregon Coast Community College Newport campus.
D. Mckinney Slough Bridge Replacement: Mr. Kemp indicated that the City has the ability to proceed with engineering for this project in this year's budget, and his understanding was that ODOT was unable to alter their plans to accommodate the City's needs. Jae Pudewell, representing ODOT, addressed the Council, and gave an explanation of the events leading up to the decision to replace the structure. A lengthy discussion ensued regarding funding strategies, timelines, and the responsibilities of the parties involved.
The Council considered Resolution No. 1221, a resolution authorizing the City to apply for a Safe Drinking Water Revolving Loan to fund the waterline replacement at McKinney Slough Bridge. Councilor Warwick moved to approve Resolution 1221. Councilor Christenson seconded, and the motion carried unanimously. Consensus of the Council was to also proceed with the Westech contract for engineering of the project.
E. Industrial Park Feasibility Study/Master Plan: City Manager Kemp noted that this was informational only, to allow the Council and the property owners to review the plan. It was determined that the draft plan was sufficiently substantial to submit to DLCD by the end of May, and consensus of the Council was to consider final adoption of the Plan in July.
F. Other Issues: The Council discussed the request for funding from the Beachcombers Committee. It was expressed that there should be a more formal process to give accounting for the use of funds when the City makes community contributions such as this. Councilor Cutter moved to allocate $500 to this year's event, and to institute a more formal process next year. Councilor Dunn seconded, and the motion carried, with Mayor Woodruff and Councilors Christenson, Dunn and Cutter voting "Aye", Councilor Warwick voting "Nay".
5. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter noted he had received several requests for evening meeting times. Discussion ensued regarding when evening meetings could be scheduled. City Manager Kemp noted that the consultants for the open space study would be available for a presentation either the evening of June 7th or the morning of June 8th. Consensus was to schedule the presentation for the evening of June 7th at 6:00 p.m. It was also noted that there would be a joint meeting of the County Board of Commissioners and the Waldport City Council on June 14th at 6:00 p.m. Following further discussion, consensus of the Council was to start evening meetings in July, on the Tuesday evening preceding the Thursday afternoon Council meeting, so that items on the upcoming agenda could be discussed with interested citizens. The first meeting will be on July 11th at 6:00 p.m.
Councilor Warwick reported that the Chamber had enlisted sufficient volunteers to keep the Interpretive Center open seven days a week.
6. REPORTS: The written reports from the City Manager, City Librarian, Public Works Director and City Planner were included in the packet materials. City Manager Kemp asked the Council to consider agenda items for the upcoming joint meeting with the County Commissioners. Following discussion, it was determined that the Industrial Park Master Plan and the McKinney Slough Bridge Project would be appropriate, along with a review of eclipse planning. It was also decided that if any councilor had additional items to discuss, they could forward the topic to Mr. Kemp by the end of the following week. Mr. Kemp informed the Council that the sea lion statue would be installed at the Interpretive Center the following day, on the northeast corner of the property by the bench. He also noted that Library Director Sue Bennett has taken on additional responsibilities so her position has been adjusted to full-time.
7. EXECUTIVE SESSION: At 3:55 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topic of discussion was the water tank project.
At 4:34 p.m. the Council reconvened into Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 4:35 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of June, 2017.
SIGNED by the Mayor this 8th day of June, 2017. Susan Woodruff, Mayor