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CITY COUNCIL MEETING MINUTES

JUNE 7, 2017 (Workshop)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the workshop meeting to order at 6:00 p.m. Mayor Woodruff and Councilors Dunn, Christenson and Cutter answered the roll. Councilors O'Brien, Warwick and Holland were excused. A quorum was present.
2. PRESENTATION OF DRAFT OPEN SPACE PROJECT MARKET & FEASIBILITY STUDY: Duncan Webb, representing Webb Management Services, Inc., presented the Open Space Feasibility Study. Following the PowerPoint presentation, discussion ensued regarding the conclusions of the report, which supported the idea of an amphitheater with a capacity of up to approximately 400 persons, along with suggestions on other activities which might also be appropriate to the Open Space. Following the discussion, Mr. Webb indicated that he would take the comments under advisement and provide additional detail in the final report.
3. ADJOURNMENT: At 7:25 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of July, 2017.
SIGNED by the Mayor this 13th day of July, 2017.
Susan Woodruff, Mayor



JUNE 8, 2017


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Dunn, Christenson, Cutter and Holland answered the roll. Councilors Warwick and O'Brien were excused. A quorum was present.
2. PUBLIC COMMENTS/PRESENTATIONS: John Maré, representing the Waldport Walkers and the Trails Committee, addressed the Council regarding the Woodland Trail and the Lint Slough Trail. He had taken photos of some areas on the Woodland Trail that needed attention, and had reported those to the Trails Committee at their last meeting. He noted that some of the work could be done by Public Works, but there are areas on both trails that need more attention. Angell Job Corps would be willing to perform that work voluntarily, as long as the workers are provided with lunch. Public Works Director Andry also mentioned that Dahl's had expressed interest in donating some gravel for the Lint Slough Trail project.
 Chuck Lerwick, Operations Manager for Dahl Disposal, addressed the Council regarding the rate schedule for the upcoming year. He noted that there were no changes proposed to the current rates. They had received a positive report on their recycling recovery efforts, and will probably be starting with yard debris to help bring up the tonnage numbers.
3. MINUTES: The Council considered the minutes from the April 25 Budget meeting and the May 11 Council meeting. Councilor Holland moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously.
4. PUBLIC HEARINGS: Mayor Woodruff opened the public hearings on State Revenue Sharing and the 2017/2018 Budget. There were no comments. Mayor Woodruff then closed the public hearings.
5. DISCUSSION/ACTION ITEMS:
 A. Proclamations:
  1): "ASK (Asking Saves Kids)": Ginger Gouveis addressed the Council regarding the proclamation, noting that this was done in hopes that parents remember to ask if there are guns in the house and if they're safely locked up, prior to letting their children visit other homes. Mayor Woodruff read the proclamation into the record.
  2) "Beachcomber Days": Mayor Woodruff read the proclamation for the annual event into the record.
 B. McKinney Slough Bridge/Waterline Relocation: This discussion was postponed to later in the meeting, pending the arrival of Jae Pudewell.
 C. Consideration of Resolutions:
  1) Establishing New Library Reserve: City Manager Kemp indicated that this resolution memorialized a donation to the Library from Alice Nyitray. Councilor Cutter moved to approve Resolution 1222. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
  2) Amending Budget for FY 2016/2017: Following a brief discussion, Councilor Cutter moved to approve Resolution 1223. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
  3) State Revenue Sharing: Councilor Holland moved to approve Resolution 1224. Councilor Christenson seconded, and the motion carried unanimously.
  4) Adopting Budget for FY 2017/2018: As the McKinney Slough Bridge discussion may have an impact on this resolution, it was determined to postpone adoption until after that discussion.
 At 2:20 p.m., the Mayor recessed the meeting to take up the Road District #3 and the Urban Renewal Agency agendas. At 2:25 p.m., the Council meeting was reconvened.
 D. Other Issues: City Manager Kemp indicated that a resolution for a Small Cities Allotment Grant had been distributed to the Council. The proceeds from this grant, if successful, would be utilized for some short-term repair work on Crestline Drive, from Cedar Street to Highway 34. The City is also looking at a transportation grant for a permanent solution. Councilor Cutter moved to approve Resolution 1226. Councilor Christenson seconded, and the motion carried unanimously on a voice vote.
6. COUNCIL COMMENTS: None.
7. REPORTS: The written reports from the City Manager, City Librarian, Public Works Director, and City Planner were included in the packet materials. The Code Compliance report was distributed at the meeting. Mayor Woodruff asked about eclipse glasses, and Councilor Dunn noted that the Fire District had recently received a supply of them. City Manager Kemp mentioned that the City had also met with the Lincoln County School District regarding the event, and noted that they were in accord with the approach of reaction rather than active participation, in order to reduce exposure to possible litigation. In other issues, Mr. Kemp indicated that no comments have yet been received on the Industrial Park Plan, which would be on the July agenda for adoption. Public Works Director Andry is on the MidCoast Water Planning Built Systems subcommittee, and they have scheduled a field trip of infrastructure for Waldport and Yachats on November 9. City staff was also planning a field trip at the end of June for the City Council to view the water plant and tanks. The City has been in contact with the owner of the Mercantile, Frank Gargas, who has scheduled a meeting with City staff in mid-June. It was determined that the Mayor should also be involved in that meeting.
 At 2:40 p.m., Mr. Pudewell arrived. He addressed the Council regarding the McKinney Slough Bridge project, noting that ODOT has adjusted the design of the retaining wall to accommodate the existing valve system so it does not have to be relocated. Mayor Woodruff commented that it may be time to explore methods of setting aside specified revenues for future relocation projects, such as the implementation of franchise fees or a similar system. Mr. Pudewell responded that an appropriate venue for discussion of long-term solutions might be either the League of Oregon Cities or the Mayor's Association. However, for this project, ODOT will need the engineering package by August 8 for the portion of the City's work that is included in ODOT's project. He suggested that a joint meeting between the City, Westech, ODOT Project Management and the bridge engineer be scheduled soon. The temporary line needs to be completed by January 15, and the removal of the waterline on the south side will be done by the ODOT contractor at the same time that the south side of the bridge is demolished, so the City won't have to be concerned with asbestos removal. They will also remove the temporary line on the north side once it is no longer needed. The January 15 deadline was also the start of the in-water work, consisting of driving piles for the new bridge. The environmental impact study is done, ODOT has received the permits, and an extension for the in-water work has already been acquired. The projected completion date of the project is April 19, 2018.
 Discussion ensued regarding impact that the project will have on the City's debt service. Councilor Cutter noted that as the City engages in projects that are of direct benefit to customers, such as the replacement of the water treatment facility, the burden this project places on the City's debt service ratio will lead to an increase in water rates. Mayor Woodruff made a motion to increase the budgeted allocation for the McKinney Slough Bridge project from $100,000 to $156,000. The motion died for lack of a second. Following further discussion, consensus of the Council was to schedule a special meeting on June 29 at 2:00 p.m. to further discuss the McKinney Slough Bridge project.
 Consideration of Resolution Adopting Budget for FY 2017/2018: Councilor Cutter moved to approve Resolution No. 1225 as presented. Councilor Holland seconded, and the motion carried unanimously.
8. GOOD OF THE ORDER: Councilor Holland expressed hope that interested citizens will avail themselves of the opportunity and attend the July 11 Council meeting scheduled for 6:00 p.m.
9. ADJOURNMENT: At 3:41 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of July, 2017.
SIGNED by the Mayor this 13th day of July, 2017.
Susan Woodruff, Mayor



JUNE 29, 2017 (Special Meeting)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Warwick, Dunn, Cutter and Holland ansered the roll. Councilors O'Brien and Christenson were excused. A quorum was present.
2. TOUR OF CITY WATER FACILITIES: At 2:02 p.m. the Council departed on a tour of the City water facilities. They arrived back at City Hall at 3:00 p.m., and the Council meeting resumed at 3:09 p.m.
3. MCKINNEY SLOUGH BRIDGE REPLACEMENT/UTILITY RELOCATION: City Manager Kemp gave an update on the June 28 meeting with ODOT and City staff regarding key dates for the relocation project. He noted that the design was to be submitted to ODOT by July 14, with final specs due August 3. August 24 was the deadline for the signed agreement or memorialization of funding. In conjunction with the construction of the new bridge and demolition of the old bridge, ODOT was planning on installation of the new line and removal of the old line. Councilor Cutter observed that if the funding was in place, the City would be able to meet the required deadlines, and Mr. Kemp confirmed.
 ODOT Region 2 Manager Frannie Brindle addressed the Council, noting that they would continue exploring opportunities to partnership with the City on other projects to assist in offsetting the costs of this project. She stated that an alternative might be to delay the project by up to two years, if the City would find that beneficial. ODOT has been performing annual inspections and anticipates that the bridge would hold up for that period of time. The design would be unchanged, though the overall costs may increase. ODOT would ascertain if another project would fit in the current queue, or just give the funds back and wait for the next cycle of bridge funding. This would allow the City more time to work on the utility relocation. Melissa Murphy from Business Oregon noted that although the most expensive option, which includes the bypass from Peterson Park, may be of the greatest benefit to the rate payers, the opportunity to expand the current grant may be more advantageous, as funding could not be guaranteed if the City had to submit a separate application. City Manager Kemp indicated that the engineers are currently looking at the temporary construction option, not the larger project. If the City Council wishes to look at the bypass, it would require additional funding to design. Mayor Woodruff asked Mr. Kemp to ascertain the projected costs of a change in scope and report back at the July meeting.
4. EXECUTIVE SESSION: At 3:38 p.m. the Council recessed into Executive Session pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topic of discussion was the McKinney Slough Bridge project.
5. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: The Council reconvened into open session at 3:59 p.m. No actions were taken.
6. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of July, 2017.
SIGNED by the Mayor this 13th day of July, 2017.
Susan Woodruff, Mayor