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CITY COUNCIL MEETING MINUTES

JANUARY 12, 2017


1. CALL TO ORDER: Mayor Woodruff called the meeting to order at 2:00 p.m.
2. OATH OF OFFICE FOR COUNCIL MEMBERS: City Recorder Eckerman administered oaths of office to Mayor Woodruff and Councilors Bob O'Brien, Pat Warwick and Greg Dunn, who then took their seats at the Council table.
3. ROLL CALL: Mayor Woodruff and Councilors O'Brien, Warwick, Dunn, Christenson and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
4. ELECTION OF COUNCIL PRESIDENT: Mayor Woodruff nominated Councilor Cutter as Council President. There were no other nominations, and the vote of the Council was unanimous for the appointment.
5. MINUTES: The Council considered the minutes from the December 8, 2016 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Christenson seconded, and the motion carried unanimously on a voice vote.
6. PUBLIC COMMENTS/PRESENTATIONS: None.
7. CORRESPONDENCE: The Council considered the letter from the County Commissioners regarding the scheduling of their annual joint meeting. Consensus of the Council was to schedule the meeting for June 14th.
8. DISCUSSION/ACTION ITEMS:
 A. Approval of Budget Schedule for FY 17/18: It was noted that there was one vacancy on the Budget Committee. Councilor Cutter moved to approve the Budget Schedule. Councilor Christenson seconded, and the motion carried unanimously.
 B. Signatory Resolution: The Council considered the proposed signatory resolution. No changes were made. Councilor Cutter moved to approve Resolution 1218, Councilor Dunn seconded, and the motion carried unanimously on a voice vote.
 C. Industrial Park Master Plan Update: City Manager Kemp noted that the requested action was to review and approve the revised scope of work and authorize the signing of the award letter for the Lincoln County Economic & Community Development Grant. The proposed revision to the scope of work was to add an access road analysis. Following a brief discussion, Councilor Cutter moved to approve the revised scope of work and authorize signing of the award letter. Councilor Warwick seconded, and the motion carried unanimously on a voice vote.
 D. Affordable Housing Program: Mr. Kemp noted that the next month's agenda would include a review of the City's goals, and this item is part of that list. The issue was on the agenda to ascertain whether the Council desired to direct staff to work on specifics, or refer the issue to the Planning Commission for review. Councilor Cutter suggested a workshop to discuss the constraints and challenges, and to invite property owners, renters, lenders, and construction companies. Mr. Kemp responded that it may be more effective to initiate the conversation with the entities prior to scheduling a workshop. He will work on developing a list of potential participants for a focus group to discuss the issue.
9. COUNCIL COMMENTS AND CONCERNS: Councilor Warwick thanked the Public Works department for keeping the roads accessible during the recent cold weather. Councilor Cutter raised the issue of cable and internet providers, and suggested that the City's franchises be reviewed to ensure fairness. A subcommittee consisting of Councilors Cutter and Christenson, along with City Manager Kemp, will commence the review. Staff will also research the possibility of a limited franchise for Charter, in order to allow citizens inside the City limits but north of the Alsea Bay bridge to receive cable services. Mayor Woodruff indicated she had received a thank-you letter from the Council of Governments for the City's annual donation to the Meals on Wheels program. She also mentioned receipt of information from "Travel Oregon" about an expanded tourism grant program, and noted that they were apparently also looking at grants for private businesses. The issue of the condition of the Mercantile building was raised, and Councilor Cutter suggested that the League of Oregon Cities and the Council of Governments may have information about what the City can do when an owner allows a building to fall into disrepair. Mr. Kemp will try contacting the owner to ascertain his intent.
 The Council discussed the memo from Councilor Holland regarding a proposed public art project suggested by the Waldport Arts Group. Their idea was to paint certain crosswalks in a rainbow display. Consensus of the Council was favorable to the idea, and City staff will look at what will need to be done to obtain ODOT approval and the costs involved.
10. REPORTS: Written reports from the City Manager, City Librarian, Public Works Director, City Planner and Code Compliance Officer were included in the packet materials. City Manager Kemp also distributed a questionnaire from the Lincoln County Transportation District with regard to transportation needs.
11. GOOD OF THE ORDER: It was noted that Mayor Woodruff and Councilors Dunn and Warwick would be attending the upcoming "Elected Essentials" workshop. City Recorder Eckerman reviewed the idea of "e-billing" for water and sewer customers, mentioning that there would be no cost for the upgrade to the software. This will allow customers to view their billing online, as well as make payments. Public Works Director Andry noted that the department had constructed a de-icing unit which was successfully deployed to keep the roads safe during the recent bout of storms.
12. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of February, 2017.
SIGNED by the Mayor this 9th day of February, 2017.
Susan Woodruff, Mayor