DECEMBER 14, 2017
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Dunn, Dennis, Christenson and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the November 9, 2017 meeting. Councilor Christenson moved to approve the minutes as presented. Councilor Dennis seconded. Mayor Woodruff suggested clarifying Councilor Dennis' suggestion of a competition under the discussion of tsunami preparedness to read: "...consideration of an event and/or competition of some sort to help increase citizen involvement....". Councilor Dennis moved to amend the minutes, Councilor Dunn seconded. The main motion, as amended, then carried unanimously.
3. PUBLIC COMMENTS AND PRESENTATIONS: Hollis Lundeen addressed the Council regarding the present condition of Norwood Drive, clarifying that this was independent of the proposed planned unit development currently being asking considered by the Planning Commission. She asked about any plans for upgrading the street. City Manager Kemp noted a recent meeting with another concerned citizen, to whom he made the suggestion to gather a neighborhood group to discuss the issue with him, though he would also be very willing to meet individually. Bernice Barnett addressed the Council regarding concerns about potential impacts of development on Norwood Drive, the City's current requirements for surrounding property notifications of public hearings, the public hearing process itself, and the cost of an appeals hearing. Mayor Woodruff responded that the Council has asked the Planning Commission to review the City's Code and they could take these suggestions into consideration during the review process. Planning Commission Chair Ray Woodruff spoke about the Commission's concern that the Council understands the importance of completing of the connection between Norwood Drive and Kelsie Lane, especially given the likelihood of additional development in that area. Linda Carskadon and Linda Ingall addressed the Council regarding the newly redeveloped South County CERT team, noting that Fire Chief Woodson was instrumental in reinvigorating the program.
4. DISCUSSION/ACTION ITEMS:
A. Council Appointment: Janis Swan introduced herself to the Council and the audience. Councilor Cutter moved to appoint her to the vacant Council position. Councilor Dunn seconded. The motion carried unanimously.
B. PERS Update: City Manager Kemp explained that the only action necessary was to review and discuss the information, unless the Council was interested in joining the "pool". A brief discussion ensued, no action was taken.
C. City Facilities Discussion: City Manager Kemp indicated that he has received two proposals for building evaluations, though one is a review of the existing facilities and the other includes a financial and budgeting plan (Phase 2) without breaking out the initial existing facilities review separately, which may make it difficult to compare. The evaluation of these proposals will be at the January Council meeting. He noted that the Fire Board has appointed Board Members Kevin Battles and Reda Eckerman to be on the joint committee with the City for discussion of site and building options. Following a brief discussion, Councilors Cutter and Dennis volunteered to be the Council representatives on the committee. Mayor Woodruff moved to appoint them, Councilor Dunn seconded, and the motion carried unanimously.
D. Other issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Dennis asked about the City's methodology for calculating utility bills. City Recorder Eckerman provided an explanation of the base rates and consumption rates, and provided an update on the new e-billing system, noting that currently only owners can sign up, but it is hoped that this will be extended to renters once software modifications have been completed.
6. REPORTS: The written reports from the City Manager and the Library Director were included in the packet material. City Manager Kemp extended congratulations to Sharon McCrum, as well as Councilor Dunn and his wife, as recipients of the "Community Champions" awards from Seashore Family Literacy. He noted that he will be in contact with the CERT team regarding tsunami preparedness and will hopefully schedule an event in March. With regard to the Open Space, he is currently working with the School District for transfer of the property to the City, pending approval from FEMA. A brief discussion ensued regarding the proposed dates for the annual joint City Council/County Commissioners Meeting. Consensus of the Council was to opt for the June 6th date. Mr. Kemp noted that Trish Miller has now retired and Joan Davies is the City's new Code Compliance Officer.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 3:05 p.m., the meeting was adjourned. The Council then joined City employees and members of the Planning Commission and Library Board for a holiday celebration.
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 11th day of January, 2018.
SIGNED by the Mayor this 11th day of January, 2018.
Susan Woodruff, Mayor