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CITY COUNCIL MEETING MINUTES

APRIL 13, 2017


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Dunn, Warwick, Holland and Cutter answered the roll. Councilors O'Brien and Anderson were excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the March 9, 2017 meeting. Councilor Holland moved to approve the minutes as submitted, Councilor Warwick seconded and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATIONS: The Council considered the letter from Mark Campbell, distributed at the meeting, with regard to proposed Measure 21-177 which would ban aerially sprayed pesticides. Mark Gourley, representing Starker Forests, also addressed this issue.
4. ACTION ITEMS:
 A. Proclamation - Sexual Assault Awareness Month: Christie DiMaccho, representing "My Sister's Place" addresed the Council and invited them to a benefit dinner on April 20. Mayor Woodruff read the proclamation into the record.
 B. Budget Committee Appointment: The Council reviewed the letter of interest from Harry Dennis. Councilor Cutter moved to appoint Mr. Dennis to the Budget Committee. Councilor Holland seconded, and the motion carried unanimously.
 C. McKinney Slough Bridge Replacement Project/Utility Relocation: Councilor Cutter noted that the Council had asked for the bridge to be replaced five years ago, when the City had spent some $30,000 on waterline relocations, but was told at that time that ODOT would only be refurbishing the existing bridge. Now ODOT has determined that the bridge will be replaced, and was demanding that the City pay for relocation of its waterlines with a deadline of August, 2017. City Manager Kemp reviewed his memorandum, which included a timeline of events, and information from ODOT as to why they could not help finance the project. Frannie Brindle, representing ODOT, added that the utility was allowed on state right-of-way free of charge, but with the understanding that when work needs to be done the utility may need to be moved. It has been determined by ODOT that the bridge needs to be replaced, and the new bridge constructed according to ADA compliance and tsunami design standards, which will result in the City needing to relocate its utilities. Melissa Murphey with Business Oregon noted that there may be monies available through Safe Drinking Water loans and/or USDA forgivable loans/financing. ODOT representative Brian Thompson indicated that the scheduling might be able to be pushed out, though he was not sure how far, as this had a direct impact on their federal funding. Chris Brugato from Westech Engineering reviewed three proposed designs, and noted that ODOT could help out by doing the work on the north side of the bridge first so the City would not have to install a temporary line, and possibly relocating the guardrails. Following further discussion, City Manager Kemp indicated that the City would continue with engineering, and research into financing alternatives. The issue will likely be on the agenda for the next several months.
 D. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Warwick noted that there had been a memorial service at the Community Center for one of the local homeless who had recently passed away. She reported that the Chamber of Commerce Visitor Center is up and running five days a week, from 10:00 to 4:00, and they were anticipating being open seven days a week through the summer. Currently there are 13-15 newly recruited volunteers to help out. Councilor Dunn asked if the Council would be addressing the aerial spraying measure, consensus was that the Council would not take an official stance, though individually they could take whatever stand they wished. Councilor Cutter wondered how long the sidewalk would be closed near the Dollar General construction site, as it was forcing pedestrians to walk out in the roadway. City Manager Kemp indicated he would monitor the situation. Councilor Warwick asked about the slide area on Starr Street. Public Works Director Andry responded that the slide is on private property, and the City's obligation is to ensure that it doesn't impact the safety of the street. They are waiting to see when/if it will be cleaned up, and once the weather dries out a bit they may be able to reopen the south side of the street to traffic. Councilor Cutter noted previous concerns about the condition of lower Crestline Drive near the old high school site, and Public Works Director Andry responded that Westech Engineering is doing a preliminary evaluation of the situation to determine available options.
6. REPORTS: The written reports from the City Manager, City Librarian, Public Works Director, City Planner and Code Compliance Officer were in the packet materials. City Manager Kemp introduced Mark Hovey, who will be the Wednesday Market Manager. With regard to the upcoming eclipse, Mr. Kemp indicated that the County is fairly certain that they will not be running public transportation that day. The Council reviewed a video presentation of the impact that the new flood zone mapping will have on properties within the City limits, and it was noted that there would be a public meeting regarding the overall impact of the new mapping on May 18th from 5-7 p.m. at the Oregon Coast Community College in Newport.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 11th day of May, 2017.
SIGNED by the Mayor this 11th day of May, 2017.
Susan Woodruff, Mayor


APRIL 25, 2017 (Budget Committee)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff and Councilors Warwick and Holland, and Laypersons Harry Dennis, Alan Canfield, Dennis Meredith, Scott Perkins and Herman Welch answered the roll. Councilors Cutter, Dunn, O'Brien and Christenson, and Laypersons Mark Campbell and Lisa Miller were absent. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Welch nominated Ms. Woodruff for Chair. Mr. Perkins seconded. There were no other nominations. The vote was unanimous for Ms. Woodruff.
3. PUBLIC HEARINGS:
 a. State Revenue Sharing: Chair Woodruff opened the public hearing on State Revenue Sharing at 1:40 p.m. There were no comments. Chair Woodruff then closed the public hearing. Mr. Canfield moved to approve State Revenue Sharing and recommend its adoption to the City Council. Mr. Welch seconded, and the motion carried unanimously.
 b. City Budget: Chair Woodruff opened the public hearing on the proposed City of Waldport budget for FY 2017/2018. There were no comments. Chair Woodruff then closed the public hearing.
4. DISCUSSION/ACTION ON BUDGET:
 City Manager Kemp reviewed the budget message and noted that there had been two outside agency requests for funding, one from the Meals on Wheels program and the other from Oregon Coast Community College Small Business Development Center.
 The Budget Committee commenced review of the budget document, fund by fund. Discussion ensued. Under the Reserves and Unappropriated Summary, it was suggested that, with regard to the Public Works equipment reserve, the actual remaining life of the vehicle replace the estimated life. Under General Fund - Public Safety, Mr. Canfield noted that the Citizen's Patrol appreciated the allocation set aside by the City, but that this year it was not necessary. Mr. Holland moved to take out the $500 allocation for Citizen's Patrol and put it into Contingency. Mr. Meredith seconded, and the motion carried unanimously on a voice vote. Under Community Fund, Mr. Welch moved to allocate an additional $500 to Meals on Wheels from Contingency. Mr. Canfield seconded, and the motion carried unanimously. Under Water Fund - Water Reserves, discussion ensued regarding the allocation for the McKinney Slough Bridge Waterline Replacement. Mr. Welch moved to reduce the proposed allocation to $100,000. Mr. Dennis seconded, and the motion carried unanimously.
 At 4:08 p.m. the Budget Committee recessed to go into the Road District #3 and Urban Renewal Budget hearings. At 4:33 p.m. the Budget Committee reconvened. There were no further changes proposed to the budget.
 Mr. Welch moved to approve the budget as amended and recommend its adoption to the Waldport City Council, and to approve taxes for the 2017/2018 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $86,053 for general obligation bond principal and interest. Ms. Warwick seconded, and the motion carried unanimously.
5. ADJOURNMENT: At 4:34 p.m., there being no further business to come before the Budget Committee, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 11th day of May, 2017.
SIGNED by the Mayor this 11th day of May, 2017.
Susan Woodruff, Mayor