NOVEMBER 10, 2016
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:05 p.m. Mayor Woodruff and Councilors Gates, Christenson, Campbell, Cutter and Holland answered the roll. Councilor O'Brien was absent. A quorum was present.
2. MINUTES: The Council considered the minutes from the October 13 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
4. PUBLIC HEARING: Mayor Woodruff opened the public hearing on the lease of the former Public Works property. Jeff Alexander and Heide Lambert addressed the Council, regarding the plans for a distillery, brewery and winery. They indicated that they would start out with a limited hot-item menu to accompany the alcoholic offerings, and the anticipated opening would be in approximately a year. There was no additional public input. Mayor Woodruff then closed the public hearing, and the Council took up review of the terms of the lease. City Manager Kemp explained a suggested revision to the lease as contained in the packet materials, noting that differing dates for the various benchmarks of the lease lent itself better to a seven-year time period for the option to purchase. Councilor Christenson asked if the City would be obligated to sell if the lessee exercised that option, and Mr. Kemp responded affirmatively. Councilor Christenson also asked whether conditions could be imposed during the sale of the property. Mr. Kemp responded that while the lease specifies certain conditions, once the property has sold and becomes private property, the zoning of the property dictates the outright and conditional uses permitted. He also noted that there were no easements associated with the property, but access to the Lint Slough Trail would not be impacted, as Lint Slough Road is a public thoroughfare. Councilor Cutter moved to approve the lease, with the amendment to seven years for the option to purchase, and to authorize either the Mayor or the City Manager to sign the agreement. Councilor Campbell seconded, and the motion carried unanimously.
5. DISCUSSION/ACTION ITEMS:
A. Receipt of Annual Audit for FY 2015-2016. Councilor Holland moved to accept the audit as presented. Councilor Cutter seconded, and the motion carried unanimously. Councilor Holland expressed appreciation for City staff, especially the City's accountant, Ms. Lawson.
B. Consideration of Change to Financial Policy: A brief discussion ensued regarding the proposed changes. Councilor Cutter suggested additional rewording for transfers of assets and inclusion of vehicles in the description of capital assets and useful life projections. The amended policy will be brought back to the December Council meeting for approval.
C. Parks, Recreation and Trails Master Plan: A brief discussion ensued. City Manager Kemp reviewed the comments received to-date, and noted that the feasibility study for the Open Space would include the proposed amphitheater as a component, but the overall goal of the study would be to ascertain the highest and best uses of the property, given the constraints imposed by FEMA and other agencies. The Plan will be brought back to the December meeting for Council approval.
D. Other Issues: None.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Christenson noted he had heard rumors that some doctors are leaving the employ of Samaritan Pacific, and wondered about the cause. Mayor Woodruff indicated she would be attending the Hospital Board meeting the following week and would provide an update if the issue is discussed. Councilor Holland suggested the Council consider appointing an art commission, similar to the Planning Commission. Discussion ensued. The general feeling of the Council was that an informal group could form and approach the Council with ideas and suggestions, but that the Council would not be responsible for appointments. Councilor Cutter suggested that the City Manager evaluation take place prior to the January meeting, while the current members of the Council present, but it was pointed out that there are only two of the seven seats that will be replaced.
7. CITY MANAGER REPORT: Mr. Kemp reviewed his written report. The Council thanked him for taking the initiative to submit a grant application for the Industrial Park Master Plan. Councilor Cutter mentioned safety concerns about hunting being allowed in proximity to the Lint Slough Trail, as well as the density of housing in that area, wondering if another discussion with ODFW might be in order. Mr. Kemp indicated staff would again speak with ODFW about those concerns. A suggestion was also made regarding the provision of lighting in the area proposed for the sea lion sculpture. Mr. Kemp mentioned receipt of an agreement from the State to collect local marijuana taxes on the City's behalf, in exchange for 4% of the revenue. Consensus of the Council was to enter into the agreement.
8. EXECUTIVE SESSION: At 3:20 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topic of discussion was the water tank project.
9. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: At 3:41 p.m. the Council reconvened into Open Session. Councilor Campbell moved to instruct the City Attorney to proceed with litigation and recovery of expenses for the water tank project. Councilor Christenson seconded, and the motion carried unanimously on a voice vote.
10. GOOD OF THE ORDER: Nothing further.
11. ADJOURNMENT: At 3:43 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of December, 2016.
SIGNED by the Mayor this 8th day of December, 2016.
Susan Woodruff, Mayor