MARCH 10, 2016
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the February 11, 2016 meeting. Councilor Christenson moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. DISCUSSION/ACTION ITEMS:
A. Review of Goals: City Manager Kemp noted the goals have been updated to reflect the progress over the previous year. The City will be submitting a TGM grant application for the streetscape plan for Highway 34 to tie in with the Scenic Byway and the Open Space. Economic Development Consultant Rachel Cotton reported on the Housing meeting held in January, noting that there were quite a few participants and the meeting went extremely well, with a lot of good information. Another meeting is scheduled for April, and the group will be looking at Newport and Toledo. One of the drawbacks for Waldport is the lack of city-owned developable property, but the conversation will definitely continue. A RSIA (Regionally Significant Industrial Area) hearing will be scheduled for sometime this month. The meeting with the Industrial Park owners went well, though not many property owners were present. Mayor Woodruff asked about the partners for the Scenic Byway project and Mr. Kemp responded that the Council of Governments will be preparing the Corridor Management Plan, with several counties, cities and agencies involved. Under Community Resiliency, discussion ensued regarding the City's Emergency Operation Center, which is being established at the new Public Works facility. It was explained that this would be for coordinating the City's response to emergencies, with the main storage and officially designated gathering area as Crestview School.
B. Open Space Project Update: Mr. Kemp and Ms. Cotton gave a review of the series of recent evening meetings, and the results of the online parks survey. Councilor Cutter suggested pursuing a feasibility study for sports fields and noted that the study for the amphitheater could be part of an request for proposals process. A lengthy discussion ensued. Councilor Gates moved to approved a feasibility and marketing study at a cost not to exceed $25,000. Councilor Campbell seconded, and the motion carried, with Mayor Woodruff and Councilors O'Brien, Gates, Christenson and Campbell voting "Aye", Councilor Cutter voting "Nay".
C. Community Center - Senior Meals Program Contract: City Manager Kemp noted that the Council of Governments had approached the City about formalizing a contract for the Meal Site at the Community Center. He felt this might be an opportunity to help alleviate the burden on the General Fund and explored similar contracts that COG held with other entities. The contract had therefore been negotiated with a use fee of $2700 included, along with language regarding cost-sharing for repairs and maintenance. Councilor Cutter reported that the Meals on Wheels program was looking at a growing deficit and instituting changes to help close the funding gap. Statistically, the Waldport Meals on Wheels averaged around 200 more meals per month than Newport, indicating a definite need for the service in South County. He suggested that the Council consider waiving the fee and noted that he would then approach similar entities to ask that they follow the City's example. Following discussion, Councilor Cutter moved to accept the proposed agreement with the deletion of Item 2(E) "Remuneration". Councilor Campbell seconded, and the motion carried unanimously.
5. COUNCIL COMMENTS AND CONCERNS: Councilor O'Brien reported on further discussions with Lincoln County Transit regarding service to the new clinic. They indicated that if a bus shelter was built there, they would provide the transportation on a regular basis. Staff will look at potential locations and costs involved and report back. Mayor Woodruff noted that an Open House will be held at the clinic on March 11 from 3:00 - 6:00 p.m. Councilor Campbell asked about the previously proposed idea for using Urban Renewal #1 funds to purchase banners for the downtown area. City Manager Kemp and Public Works Director Andry reviewed potential costs for materials and labor, and noted that this would be part of the upcoming budget discussion. Councilor Christenson talked about Community Emergency Response Teams (CERT) and Councilor O'Brien responded that currently there were only three or four members here. A government sponsor is needed to set up training but the cost will be somewhere around $1500. He will work with Councilor Christenson on this issue. Councilor Cutter noted that a meeting was held earlier this day with Peak Internet and Pioneer Telephone and he will report on that at the next meeting.
6. REPORTS: The reports from the City Manager and City Librarian were included in the packet materials, and the report from the Code Compliance Officer was distributed at the meeting. City Manager Kemp mentioned that the issue of the Southwest Lincoln Water District's request to become a PUD was approved by the county and will go to the voters in the May election.
Mayor Woodruff noted that Lisa Miller, Linda Ericksen and Ron Remund had volunteered to be on the Budget Committee. It was confirmed that Ms. Miller was a resident, but eligibility for the other two has yet to be determined, and there is at least one more vacancy as well. She encouraged the Council to continue recruitment efforts.
7. EXECUTIVE SESSIONS: At 4:00 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and pursuant to ORS 192.660(2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. The topics of discussion were the water tank rehabilitation project, and the Open Space.
8. ACTIONS, IF ANY FROM EXECUTIVE SESSION: At 4:49 p.m. the Council reconvened into Open Session. No actions were taken.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 4:50 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 14th day of April, 2016.
SIGNED by the Mayor this 14th day of April, 2016.
Susan Woodruff, Mayor