JANUARY 14, 2016
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Christenson, Campbell, Cutter and Holland answered the roll. Councilors O'Brien and Gates were excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 10, 2015 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: Tom Cropper distributed copies of the Bill of Rights and spoke regarding the Second Amendment.
4. DISCUSSION/ACTION ITEMS:
A. Planning Commission:
1) Letters of Interest: The Council considered the letters from Ruth Stole and James Rolfe. Following a brief discussion, Councilor Cutter moved to appoint Ms. Stole. Councilor Holland seconded, and the motion carried unanimously.
2. Consideration of Ordinance Amending Municipal Code Chapter 2.04 "Planning Commission": City Manager Kemp explained that this amendment would clarify the language in the Municipal Code regarding the terms for Planning Commission appointments. If a position is vacated, the new appointee will begin a four-year term from the date of appointment. Hearing no objections, Mayor Woodruff read Ordinance No. 759 by title only for the first and second reading. Councilor Cutter moved to approve Ordinance No. 759. Councilor Holland seconded, and the motion carried unanimously.
B. Consideration of Proposed Schedule for 2016/2017 Budget: The Council considered the proposed schedule, no changes were made. City Manager Kemp noted that there were several openings on the Budget Committee. Councilor Cutter moved to approve the schedule as presented and to advertise the vacancies. Councilor Christenson seconded, and the motion carried unanimously on a voice vote.
C. Southwest Lincoln Water District Petition to Form PUD: Two Board members and Superintendent David Whitlock, were present at the meeting. City Manager Kemp reviewed the issue, noting that forming a people's utility district could have certain advantages for Southwest Lincoln Water, but may also have certain impacts on the City of Waldport in providing services to residents within the City limits, as some areas of the District and the City overlap. Discussion ensued. No action was taken. It was noted that the Department of Energy's public hearing on the proposed formation was scheduled for February 4, 2016. A District-wide vote may be possible in the May election. The Council thanked the Southwest Lincoln representatives for attending.
D. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Christenson asked if the hydrant on Norwood, that had recently been run into, would be replaced. Public Works Director Andry confirmed, noting that the service was temporarily capped but a new hydrant was on order. Councilor Campbell reviewed the recent Chamber meeting, noting that one item of discussion had been the sign policy for the new electronic sign. This will be reviewed by the Council at their next meeting. He also noted that Waldport High School had ranked in the top 25% of the nation academically, which was definitely noteworthy. Mayor Woodruff asked about posting the City's goals on the website and City Manager Kemp indicated that the Council would be reviewing them at the next Council meeting. Councilor Holland noted that as John Maré had been so instrumental in working on the City's trail system, it would be proper to name one of the trails after him. Councilor Cutter so moved, Councilor Holland seconded, and the motion carried unanimously.
6. REPORTS: The written reports from the Public Works Director, City Planner and Code Compliance Officer were in the packet materials. City Manager Kemp informed the Council that a series of meetings have been scheduled to discuss various aspects of the Parks and Recreation Master Plan. They will occur on February 1, 8, 22, 29 and March 7. All the meetings will be held at City Hall from 5:00 p.m. to 7:00 p.m. Additionally, a survey has been prepared and will be available online, with copies at City Hall and the Library for those who might not want to complete them electronically. With regard to the Industrial Park, Mr. Kemp noted that he has received only one response from the letters sent out to property owners. He will be following up with another letter to invite the owners to a meeting in February. The motel downtown is now under new ownership, and they are working with the City and ODOT to correct the access point to the highway. Mr. Kemp has met with several interested parties regarding the old Public Works shop, though the zoning issue still needs to be addressed and an appraisal done. The final item in his report was an update on the December 17 storm damage on Eckman Creek Road, where the culvert under the road was incapable of handling water runoff and the road partially washed away, which broke the 6" water main and flooded the pump station. The City is currently working with the County to address a permanent repair.
7. GOOD OF THE ORDER: Mayor Woodruff displayed the mosaic designs that are being used for the planter project.
8. ADJOURNMENT: At 3:37 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 11th day of February, 2016.
SIGNED by the Mayor this 11th day of February, 2016.
Susan Woodruff, Mayor