DECEMBER 8, 2016
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Campbell, Cutter and Holland answered the roll. Councilor Christenson was excused. Councilor Gates was absent. A quorum was present.
2. MINUTES: The Council considered the minutes from the November 10, 2016 Meeting. Councilor Holland moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS/PRESENTATIONS: Shirley Hanes and Pat Warwick addressed the Council, expressing appreciation for the people who give of their time in these voluntary positions.
4. DISCUSSION/ACTION ITEMS:
A. Resolution Accepting Public Art: City Manager Kemp indicated that ODOT requested this resolution as part of the placement of the seal sculpture at the south end of town. Councilor Cutter moved to approve Resolution 2017. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
B. Acceptance of Abstract of Votes for November 2016 Election: Councilor Campbell moved to accept the abstract of votes. Councilor O'Brien seconded, and the motion carried unanimously on a voice vote.
C. Consideration of Change to Financial Management Policy: Councilor Holland moved to approve the changes with the amendments as proposed at the previous Council meeting. Mayor Woodruff seconded, and the motion carried unanimously on a voice vote. D. Consideration of Final Parks, Recreation and Trails Master Plan: Councilor Cutter moved to approve the final plan. Councilor Campbell seconded, and the motion carried unanimously on a voice vote. E. Other Issues: None. 5. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell thanked City workers for responding on short notice to assist with the Chamber's holiday tree. Mayor Woodruff reported that she had followed up on Councilor Christenson's concern about the turnover of doctors at Samaritan, noting that it was apparently due in part to a nationwide shortage of physicians. Councilor O'Brien gave a brief report on the CERTS program, and mentioned that they are looking at the Community College in South Beach as a meeting place.
Mayor Woodruff presented a certificate to Councilor Campbell for his many years of service, and indicated that she would ensure Councilor Gates receives hers as well.
6. REPORTS: The written reports from the City Manager, Public Works Director and City Planner were included in the packet materials. City Manager Kemp noted that a list of upcoming trainings for councilors was also included in his written report, and anyone interested should let staff know so that arrangements can be made. He gave a brief review of the tsunami conference he had attended that week, and indicated he would bring additional information to the next Council meeting. With regard to the Bridgeview Trail, Mr. Kemp noted that ODOT had informed him of concerns with ADA compliance issues for the proposed design. Councilor Cutter mentioned that when the project had originally been proposed, the Council had raised those very concerns. The final item in Mr. Kemp's written report was the information that the new clinic facility, which had been the subject of a minor amendment to the boundaries of Urban Renewal #2, was considered to be a non-profit enterprise, which meant that no tax increment would be generated. Future Urban Renewal discussions may focus on additional amendments to the current plan, or possibly delineation of a whole new area. Councilor Campbell mentioned that Urban Renewal #1 monies still needed to be spent, and Mayor Woodruff noted one possibility would be cleaning up the Mercantile building. Mr. Kemp indicated this might be an option, though it might be better to look other options such as a facade improvement incentive.
With regard to the City Planner's report, Mr. Kemp confirmed that Dollar General had submitted for a building permit on November 8. He and City Planner Lewis have been in contact with the developer to ensure that the building is reflective of the Downtown Development zone design requirements. The developer has offered to make a presentation, but staff suggested that they wait until the revisions are done and then they can do a presentation with the new plans. This will probably be in January or February.
Under Public Works, Mr. Kemp gave a brief review of the department's recent activities, including storm damage and the major leak in November that had caused the City to lose over a million gallons of water. Pat Warwick and Shirley Hanes both expressed their appreciation for the alacrity of the department in restoring water during that incident. It was noted that a tour of City facilities will be arranged at some point for any interested Council members.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 2:50 p.m., there being no further business to come before the Council, the meeting was adjourned. The Council then joined members of the Planning Commission, the Library Board, and City staff in a holiday celebration.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of January, 2017.
SIGNED by the Mayor this 12th day of January, 2017.
Susan Woodruff, Mayor