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CITY COUNCIL MEETING MINUTES

APRIL 14, 2016


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the March 10, 2016 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor O'Brien seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: Pastor Steve Waterman from the Lutheran Church addressed the Council regarding the old high school property, urging the Council to acquire the property as soon as feasible in order to transform it into an asset for the community.
4. DISCUSSION/ACTION ITEMS:
 A. Proclamations:
 1) Sexual Assault Awareness Month: Tracy Cummings from My Sister's Place was present to address the Council regarding the operation of the shelter. Mayor Woodruff read the proclamation into the record and presented Ms. Cummings with a signed copy.
 2) Food Equity: Morry Lindross addressed the Council regarding the group that is currently working with representatives from Ray's Market to explore creative avenues for affordability. Councilor Holland moved to endorse the proclamation. Councilor O'Brien seconded, and the motion carried unanimously.
 B. Highway 34 Scenic Byway - Letter of Support: A brief discussion ensued regarding the project. Councilor O'Brien moved to direct the Mayor to sign the letter. Councilor Christenson seconded and the motion carried unanimously.
 C. Audit Engagement for Fiscal Year Ending 06/30/16: Councilor Cutter moved to approve the contract for audit services. Councilor Holland seconded, and the motion carried unanimously.
 D. Infrastructure Finance Authority Safe Drinking Water Revolving Loan Fund Contract: City Manager Kemp explained that the State of Oregon had compelled the City to take action to correct a deficiency in the backwash recycling at the Water Treatment Plant. Public Works Director Andry explained that the State had changed the rules regarding backwash recycling in the early 2000's and was now insisting that the City take action to remedy the situation. Part of the funding provided by this loan would be to resolve the deficiency and the remainder would be utilized to update the City's Water Master Plan, which was implemented in 2002. Following a brief discussion, Councilor Cutter moved to approve Resolution 1208, authorizing the City Manager to execute the financing contract, the promissory note, and such other documents as may be required to obtain financial assistance. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
 E. Other Issues: Mayor Woodruff noted distribution of copies of a proposed letter from the mayors of the seven cities in Lincoln County to the County Commissioners, supporting their effort to bring more solar energy to their communities. Consensus of the Council was favorable to the Mayor signing the letter.
5. COUNCIL COMMENTS AND CONCERNS: Councilor O'Brien noted that there would be a Lincoln County Transit Advisory meeting on April 21, and invited any interested Councilors to attend. He asked if the Council knew whether the bus was taking patients to the clinic on Range Drive and Mayor Woodruff responded that she had passed the bus on Range so she assumed that they may be. Councilor O'Brien asked about the status of a bus stop at the clinic and City Manager Kemp responded that the cost would be around $12,000. The City does not currently have the budget for an expenditure such as this, and the need had not yet been ascertained. It was suggested that this issue could be discussed at the joint meeting with the Board of Commissioners in June.
 Councilor Cutter brought up the City's Charter language regarding term limits, and asked if the Council wished to consider an amendment. He felt that, with elected positions, the voters should be in charge of determining a candidate's ability to serve, and indicated that a drawback to term limits was the potential loss of historical perspective on issues. It was noted that a charter amendment would require a ballot measure, and staff will research the associated costs.
 Councilor Campbell reported that rumors about the Fire District reorganization having a negative impact on the City's third of July fireworks display were being propounded. He noted that the Chamber was working closely with the Fire Board, and the fireworks will go on as planned.
 Mayor Woodruff indicated that Dennis Meredith had contacted the City about his interest in serving on the Budget Committee. Councilor Christenson moved to appoint Mr. Meredith. Councilor Campbell seconded and the motion carried unanimously.
6. REPORTS: Reports from the City Manager, City Librarian and Public Works Director were included in the packet. City Manager Kemp reviewed his report, noting that the information on the Cascadia Subduction Zone Earthquake presentation scheduled for May 14 will be forwarded to the Council as soon as he receives it. A recent meeting with State official and FEMA representatives regarding the Open Space had taken place, and Mr. Kemp went over some of the concerns expressed by these agencies. Discussion ensued regarding current and proposed regulations for recreational marijuana and it was determined that this may be a topic for a future workshop and/or referral to the Planning Commission. Councilor Cutter asked about the status of the old public works building and Mr. Kemp responded that the Planning Commission was going to be addressing the rezoning issue at their meeting on April 25. One potential drawback may be the prohibitive costs of flood insurance.
 Mayor Woodruff mentioned that she had heard the Port was not able to continue sponsoring the Kayak Shack operation, possibly due to liability insurance concerns. Discussion ensued, following which Councilor Cutter moved to form a subcommittee to look into this issue. Councilor O'Brien seconded, and the motion carried unanimously. The membership of the subcommittee will be determined, but will include Councilor Campbell and John Maré. Councilor Campbell will contact Melissa Steinman, who currently runs the Kayak Shack program. City Manager Kemp indicated he would also contact Port Manager Roxie Cuellar to find out more about the issue and possible solutions.
7. EXECUTIVE SESSION(S): At 3:50 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(h), and 192.660(2)(e). The topics under discussion included the status of the water tank rehabilitation project, and the High School Open Space.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: At 4:00 p.m. the Council reconvened into Open Session. No actions were taken.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 4:03 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of May, 2016.
SIGNED by the Mayor this 12th day of May, 2016.
Susan Woodruff, Mayor

APRIL 26, 2016 (Budget Committee)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff and Councilors O'Brien and Christenson, and Laypersons Lisa Miller, Pat Warwick, Alan Canfield, Scott Perkins and Herman Welch answered the roll. Councilors Gates, Campbell, Cutter and Holland, and Layperson Dennis Meredith were absent. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Welch nominated Ms. Woodruff for Chair. Mr. Perkins seconded. There were no other nominations. The vote was unanimous for Ms. Woodruff.
3. PUBLIC HEARINGS:
 a. State Revenue Sharing: Chair Woodruff opened the public hearing on State Revenue Sharing at 1:40 p.m. There were no comments. Chair Woodruff then closed the public hearing. Mr. Christenson moved to approve State Revenue Sharing and recommend its adoption to the City Council. Mr. Welch seconded, and the motion carried unanimously.
 b. City Budget: Chair Woodruff opened the public hearing on the proposed City of Waldport budget for FY 2016/2017. There were no comments. Chair Woodruff then closed the public hearing.
4. DISCUSSION/ACTION ON BUDGET:
 City Manager Kemp reviewed the budget message and noted that there had been one outside agency request for funding, from the Meals on Wheels program.
 The Budget Committee commenced review of the budget document, fund by fund. Discussion ensued with regard to water rights, detail on resources, potential marijuana revenue and uses, enhanced law enforcement coverage, proposed changes in library staffing, disaster supplies, utility rates, and public works projects. It was noted that the Meals on Wheels program had only requested $600, though the proposed budget included a $1000 donation. Consensus of the Budget Committee was the program was very necessary, and the full amount of the allocation should remain unchanged.
 At 4:28 p.m., there being no changes proposed to any item in the budget, Mr. Welch moved to approve the budget as presented and recommend its adoption to the Waldport City Council, and to approve taxes for the 2016/2017 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $86,053 for general obligation bond principal and interest. Ms. Warwick seconded, and the motion carried unanimously.
5. ADJOURNMENT: At 4:30 p.m., there being no further business to come before the Budget Committee, the meeting was adjourned to take up the budgets for Road District #3 and Urban Renewal.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of May, 2016.
SIGNED by the Mayor this 12th day of May, 2016.
Susan Woodruff, Mayor