NOVEMBER 12, 2015
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the October 8, 2015 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Christenson seconded and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS:
Request from Pacific Communities Health District Foundation. Representatives from the Foundation were present to address the Council regarding the request for assistance in purchasing a generator for the new Waldport Clinic. Discussion ensued regarding the overall budget for the project, the necessity for the generator, and the timing of the request. Consensus of the Council was to not act at this time, but to suggest that they submit a request during the next annual City budget process.
John Maré, representing Waldport Trails referred to an article in the NewsTimes and the South County News regarding the many trails in Waldport, including the Lint Slough Trail, the Woodland Trail, and the Waziyata beach access. He thanked the Council for their continued support. Councilor Cutter noted an ongoing concern regarding hunting in the Lint Slough area. City Manager Kemp mentioned that the City could put up signage but ODFW may not be receptive.
Dave Peltier, representing the Waldport Alliance for Youth (WAY), asked the support of the Council in allowing his group to acquire the former Public Works shop property. Following discussion, it was suggested that Mr. Peltier contact the Community Colleges' Small Business Development Center for assistance in drafting a business plan before asking for assistance for his program. Jeff Austin also addressed the Council regarding a working relationship in helping to establish something for the youth in the community.
4. DISCUSSION/ACTION ITEMS:
A. Receipt of Annual Audit: City Manager Kemp provided a brief PowerPoint presentation on the audit. Councilor Cutter noted that the Council of Governments had been provided with a short summary of their audit and suggested staff look at something similar next year.
B. Review of Recent Changes in PERS: Mr. Kemp reviewed the memo included in the packet materials, and noted that he and Ms. Lawson would be attending a workshop in Newport on December 4 regarding the recent changes in PERS. He suggested that if any of the Council had questions, they be forwarded to him prior to that workshop.
C. Consideration of Resolution Amending Budget for FY 2015/16: Mayor Woodruff noted that the City had received an impressive number of grants so far in the fiscal year. Councilor Cutter expressed reservations regarding an in-depth marketing and economic analysis of an outdoor amphitheater. City Manager Kemp noted that the item could still be included with direction to not pursue the study at the present time. Councilor Cutter moved to approve Resolution 1206. Councilor Campbell seconded, and the motion carried unanimously.
D. Approval of Infrastructure Finance Authority Grant for Preparation of the Industrial Park Feasibility Study/Master Plan: Following a brief discussion, Councilor Campbell moved to approve the contract and authorize a match requirement of $5000 from Urban Renewal 2. Councilor Cutter seconded, and the motion carried unanimously.
E. Parks, Recreation and Trails Master Plan/Open Space: City Manager Kemp reviewed the proposed master plan schedule and process. Following discussion, Councilor Cutter moved to approve the proposed schedule with a one-month delay. Councilor O'Brien seconded and the motion carried unanimously.
F. Committee/Commission Appointments:
1) Library Board: The Council considered the letter of interest from Gary Hodges. Councilor Campbell moved to appoint Mr. Hodges to the Library Board. Councilor Cutter seconded, and the motion carried unanimously.
2) Planning Commission: The Council considered the letters of interest from Steven Barham, Bernice Barnett, C. Kevin Quill, Barbara Davis, Jiah Quayle and James Rolph. Two of the applicants, Ms. Barnett and Mr. Quill, had indicated a desire to utilize Skype during the months that they were not actually present in the City. The Council expressed concern that this could be less than efficacious for meeting participation, both for Commissioners and land use applicants. Councilor Campbell nominated Mr. Quayle for one of the two vacancies. Councilor Cutter seconded the nomination, which then carried unanimously on a voice vote. Councilor Cutter nominated Mr. Barham for the second position. Councilor Holland seconded the nomination, which then carried unanimously. Noting that there would be an additional vacancy next month due to Commissioner Hafner's relocation to Yachats, staff indicated that the letters of interest from Ms. Davis and Mr. Rolph, along with any additional letters of interest, will be brought forward to the next agenda.
G. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Holland announced that he would be unable to attend the December meeting. Councilor Christenson thanked Public Works for their prompt attention to installing reflectors on the intersection of Starr, Norwood and Highway 101, and asked if additional reflectors could be installed on the north side as well. Councilor Cutter suggested forming a working group of not more than three councilors to engage in discussions related to economic development. Further discussion will take place on the idea. Mayor Woodruff noted that she and Councilor Holland were working on the upcoming City Manager evaluation process and Councilor Gates expressed interest in being involved. Mayor Woodruff indicated that she would keep the Council informed.
6. REPORTS: The written reports from the Public Works Director, City Librarian, City Planner and Code Compliance Officer were included in the packet materials. City Manager Kemp pointed out the City's mural, depicting the laying out of the City's streets in October of 1879 by David and Orlena Ruble. The ceramic mural was created by Richard Cabral in 1978, and it hung in the City's Library for many years until Public Works recently moved it to the Council Chambers. With regard to the old Public Works facility, Mr. Kemp noted that the City will be looking at a future zone change from Public Facilities to possibly either Retail Commercial or General Commercial. He noted that the transient population in town is increasing and becoming more visible, and the Sheriff is be looking into ways to legally address the resulting issues. A brief discussion ensued regarding the December Council meeting and annual holiday celebration. It was decided that the Council would once again invite the Planning Commission, board members and employees to a party on December 10, immediately following the regularly scheduled Council meeting.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 4:40 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 10th day of December, 2015.
SIGNED by the Mayor this 10th day of December, 2015.
Susan Woodruff, Mayor