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CITY COUNCIL MEETING MINUTES

MARCH 12, 2015


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the February 12, 2015 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS:
 A. CIS Elected Officials Training: The Council watched a video provided by CityCounty Insurance (CIS). Dunny Sorenson, Senior Risk Management Consultant from CIS noted that by having the Council watch the video, the City was now eligible for a discount on its insurance rates for the next year. He indicated that CIS does have a number of training videos available on various topics and encouraged the staff and Council members to browse through them. Following a brief discussion, the Council thanked Mr. Sorenson for attending the meeting.
 B. Resolution Amending Budget: City Manager Kemp reviewed the proposed resolution, noting that the emergency preparedness grant from Lincoln County required a match, there were necessary repairs to be made to the Library due to dry rot, and once the work at the reservoir has been completed to the satisfaction of the City, the retention would need to be paid to the contractor. Following a brief discussion regarding the structural issues at the Library and the options for future facility needs, Councilor Cutter moved to approve Resolution 1194. Councilor Christenson seconded, and the motoin carried unanimously on a voice vote.
 C. Special Events: City Manager Kemp explained that currently there was a lack of a systematic approach for special events which can often lead to confusion and/or liability issues and other problems. The proposed ordinance would provide event holders with guidelines and requirements that will promote and protect the rights of the City and its citizens and visitors. Discussion ensued regarding the section about permit fees, which were intended to be a cost recovery to the City for direct costs associated with an event, such as staff time, resources, etc. Councilor Cutter moved to amend the Ordinance to waive the fees for the first year, and bring it back to the next regular Council meeting for consideration. Councilor Campbell seconded and the motion carried unanimously on a voice vote.
 D. Review and Discussion of Council Goals: A brief discussion ensued. Consensus of the Council was to have staff provide a breakdown of costs and resources, and to schedule a special workshop to discuss the goals. The workshop will be held on April 2 at 1:00 p.m. at City Hall.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter noted a request from a citizen for a traffic mirror to be mounted on Crestline Drive near Hospital Hill. City Manager Kemp indicated that research into the issue had shown that potential liability and safety concerns associated with installing them appeared to outweigh any perceived benefit. It was asked that the Code Compliance Officer review the right-of-way along Crestline Drive to ensure that clear vision and line of sight are maintained along the roadway.
6. REPORTS: The written reports from the Public Works Director, City Librarian, City Planner and Code Compliance Officer were included in the packet materials. City Manager Kemp mentioned that there would be an Urban Renewal meeting scheduled in April, in conjunction with the regular City Council meeting. The City is evaluating an expansion of the plan area for Urban Renewal #2, and possibly implementing an additional Urban Renewal area. In other items, Mr. Kemp reported that the City was sending out Requests for Qualifications (RFQs) for engineering services. The City has been under contract with Dyer Partnership since 1999, but with the variety of upcoming projects the City would like to have a pool of potential engineers to draw from. He noted that Dyer has been invited to submit an RFQ as well.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 3:50 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of April, 2015.
SIGNED by the Mayor this 9th day of April, 2015.
Susan Woodruff, Mayor