JUNE 11, 2015
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Gates, Christenson, Campbell and Holland answered the roll. Councilors Cutter and O'Brien were absent. A quorum was present.
2. MINUTES: The Council considered the minutes from the May 14, 2015 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: John Maré addressed the Council regarding the Waldport Walkers, noting that Monday the 8th was the sixth anniversary of the formation of the hiking group. They meet on Mondays and Thursdays at Keady Wayside at 9:30 in the morning, and he reported that over 150 individuals have joined them in these weekly hikes.
At 2:05 p.m., Mayor Woodruff recessed the Council meeting to take up the Urban Renewal and Road District #3 agendas. The Council meeting was reconvened at 2:09 p.m.
4. PUBLIC HEARINGS:
A. State Revenue Sharing: Mayor Woodruff opened the public hearing on State Revenue Sharing. There were no comments from the public. Mayor Woodruff then closed the public hearing.
B. City of Waldport Budget for FY 2015-2016: Mayor Woodruff opened the public hearing on the City of Waldport Budget for FY 2015-2016. There were no comments from the public. Mayor Woodruff then closed the public hearing.
5. DISCUSSION/ACTION ITEMS:
A. Budget Resolutions
1) State Revenue Sharing: Councilor Campbell moved to approve Resolution No. 1196, declaring the City's election to receive State revenues. Councilor Holland seconded, and the motion carried unanimously.
2) Adopting Budget for FY 2015-2016: It was noted that a request had come from the Community College with regard to their entrepreneurship program, which had not been funded by the Budget Committee as no request had been received prior to the budget meeting. A brief discussion ensued regarding the benefits provided by the college through this program. Councilor Holland moved to approve amending the budget to include an allocation of $500 to fulfil the request, with the monies to come from Contingency. Councilor Campbell seconded, and the motion carried unanimously. It was also noted that a request had come in from Meals on Wheels, and they were asking for $600. The previous decision of the Budget Committee was to fund that program for $1000, and consensus of the Council was to keep the allocation as previously decided. Councilor Campbell moved to approve Resolution No. 1197 as amended. Councilor Gates seconded, and the motion carried unanimously.
3) Interfund loan: City Manager Kemp pointed out that the Budget Committee had voted to forward the budget with the Urban Renewal #3 fund included, but that the Council would need to make the decision regarding the actual implementation of a new area. Following discussion, Councilor Campbell moved to adopt Resolution No. 1198, to authorize an interfund loan contingent upon further discussion regarding the future implementation of an Urban Renewal #3 plan. Councilor Gates seconded, and the motion carried unanimously.
B. Consideration of Dahl Disposal Fee Adjustment: City Manager Kemp reviewed his report, noting that Dahl Disposal had submitted confidential financial statements and an independent accountant's review report, and City staff had determined upon review that the requested fee adjustment conformed to provisions of the Code regarding allowable expenses. Nic Dahl addressed the Council, explaining the need for the additional revenue and highlighting the fact that they had decided to spread the increase over two years in order to lessen the impact on their customer base. Following a brief discussion, Councilor Gates moved to approve the request for a fee adjustment. Councilor Holland seconded, and the motion carried unanimously.
C. Consideration of Resolution Supporting Designation of the Waldport Industrial Area as a State of Oregon Regionally Significant Industrial Area (RSIA): City Manager Kemp explained that this designation will assist in marketing the Industrial Area as well as providing a potential advantage when applying for state funding for infrastructure improvements. Letters requesting support for the designation were mailed to the affected property owners and 88% of them responded favorably (the remaining percentage were non-respondents). Councilor Campbell moved to approve Resolution No. 1199. Councilor Gates seconded, and the motion carried unanimously.
D. Open Space Project: Discussion ensued regarding the analysis of estuary/wetlands restoration opportunities. It was noted that any of the options presented by the analysis would encumber areas that had potential use for other activities. Consensus of the Council was to continue to look at options, and to also have Mr. Kemp proceed with exploring ideas for conceptual plans as well as the public process for same. Mr. Kemp noted that there would be a meeting on July 15 with George Dunkel from Special Districts to discuss park and recreational options for South County.
E. Proclamation - Beachcomber Days: Mayor Woodruff read the proclamation into the record.
6. COUNCIL COMMENTS AND CONCERNS: None.
7. REPORTS: The reports from the Public Works Director, City Librarian, City Planner and Code Compliance Officer were included in the packet materials. City Manager Kemp reported on one of the recent code compliance issues which had been successfully completed. He reminded the Council of the joint meeting with the County Board of Commissioners, scheduled for June 17 at 6:00 p.m. Regarding the recent RARE application, Mr. Kemp indicated that the City had been informed that it was one of the finalists, though another option might also be available. There is an individual that is currently a RARE participant who might be willing to contract with the City to provide consulting services that would fit within the budgetary allocation and timeframe. Following a brief discussion, Councilor Campbell recommended that Mr. Kemp offer the position, and consensus of the Council was favorable. Mr. Kemp reported that the City's recent engineering requests for qualifications had garnered nine responses. The decision was made to engage Dyer Partnership and Civil West Engineering to provide engineering services for projects which will not require a separate request for proposals. The community sign project is moving forward, now that it has been determined the proposed site is actually City property. Mr. Kemp also noted that the City recently launched its own Facebook page.
8. EXECUTIVE SESSION: At 4:00 p.m., the Council meeting was recessed into Executive Session, pursuant to ORS 192.660(2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. The topic of discussion was the potential relocation of the Public Works shop.
At 4:35 p.m., the Council meeting resumed in Open Session.
9. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Councilor Christenson moved to accept the staff recommendation and move forward with the purchase of 4028 SW Ann Street and the adjoining property. Councilor Campbell seconded, and the motion carried unanimously. Councilor Holland then moved to authorize City Manager Kemp to sign any necessary loan applications, documents or other agreements related to this purchase, on behalf of the City. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
10. ADJOURNMENT: At 4:37 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of July, 2015.
SIGNED by the Mayor this 9th day of July, 2015.
Susan Woodruff, Mayor